HomeMy WebLinkAboutDBIA - 2018-09-26
September 26, 2018
8:30 a.m. – 10:30 a.m.
City of Kitchener
200 King Street West
Conestoga Room
BOARD OF DIRECTORS MEETING MINUTES
Present: Linda Jutzi, Darryl Moore, Erika Holenski, Councillor Frank Etherington, Shirley Madill, Hilary
Abel, Meaghan Hawkins, Cara Watson, Michael Rederer, Councillor Sarah Marsh, Julie Phillips.
Regrets: Cst. James Mitchell. Phong Tran, Kyle Cleaver, Robert Nyman, Mayor Berry Vrbanovic, Cory
Bluhm.
Guests: Dahron Blair, Candice Faul, Craig Haney, Victoria Kent.
Recorder: Stefanie Golling
The meeting began at 8:35 a.m., with Darryl Moore as Chair.
APPROVAL OF AGENDA/DECLARATION OF CONFLICTS
Moved by Councillor Sarah Marsh, seconded by Erika Holenski
“That the Board approve the September 26, 2018 meeting agenda with edits as outlined.”
Carried Unanimously
No conflict of interest was declared by any member of the Board at this time.
APPROVAL OF MINUTES
Moved by Michael Rederer, seconded by Cara Watson
“That the Board approve the July 25, 2018 meeting minutes with edits as outlined.”
Carried Unanimously
APPROVAL OF FINANCIALS
Linda Jutzi advised that the finances are on track, noting an underspend within the “Keeping Downtown
Clean” line item. These dollars will be documented and placed into a reserve at the end of the year.
Moved by Michael Rederer, seconded by Erika Holenski
“That the Board approve the July 2018 Financial Statements.”
Carried Unanimously
Moved by Cara Watson, seconded by Michael Rederer
“That the Board approve the August 2018 Financial Statements.”
Carried Unanimously
Stefanie Golling left the meeting (8:45 a.m.)
STAFF UPDATES
Linda Jutzi provided a staff update.
Julie Phillips joined the meeting at (8:48 a.m.)
Stefanie Golling returned to the meeting (8:49 a.m.)
OVERVIEW OF REPORTS
BLUES FESTIVAL
Linda Jutzi provided an overview of the Blues Festival. It was noted that attendance appeared to be down
from previous years.
Darryl Moore shared his experience volunteering for the Gospel Blues Pancake Breakfast; explaining it was
one of the better ‘feel good things’ the BIA does.
Action item: Linda Jutzi to investigate the cost breakdown of 12 Bar Blues for future years.
Action item: Along with the Blues Festival, Linda Jutzi to begin looking at new potential ways to cut costs
for the pancake breakfast.
MURAL PROGRAM
Linda Jutzi shared the status of the ARTSEEURBAN Mural Program.
Guest, Victoria Kent inquired if the BIA was required to follow the same approval process as the City of
Kitchener for mural installations. Ms. Jutzi noted that the staff worked with the Coordinator of Arts and
Culture, and the Manager of Transportation and Planning to streamline the process, and ensure all
appropriate procedures were followed. Both Hilary Abel and Shirley Madill provided clarification on the
Public Art Working Group Ms. Kent was referring to.
Ms. Abel noted that since the launch of Love My Hood, several new projects have popped up throughout
the City. The City of Kitchener is looking at how to refine this process for the future.
HORTICULTURAL PROGRAM
Linda Jutzi provided a summary of the dollars spent on landscaping throughout the downtown. Erika
Holenski observed that this year’s flowers were bright and beautiful; Councillor Sarah Marsh also added
that they were very lush.
Ms. Jutzi shared that over the past few years she had received feedback from the membership that they
did not feel they were receiving the value being spent on flowers. Ms. Jutzi addressed this with Cory Bluhm
and received feedback that the horticultural department would make changes. Hilary Abel confirmed that
the Horticultural department was able to plant a variety of mature flowers this year. Ms. Jutzi confirmed that
the plantings this year were a big improvement.
Ms. Jutzi also noted that she would like to see the City of Kitchener match the BIA’s Horticultural
investment. Ms. Abel shared that the City invested an additional $5,000 into planting of mature flowers this
year, and the figures shared do not include the additional money to maintain up to Oktoberfest and beyond.
Any additional planting will be covered by the City.
OKTOBERFEST PROGRAMMING
Linda Jutzi provided an overview of the upcoming Oktoberfest Festivities, and how they will reach our
strategic priorities. Ms. Jutzi encouraged Board Directors to attend the event and provide feedback on their
experience.
Councillor Sarah Marsh inquired if the landscape of Rogers Hometown Hockey has been modified. Ms.
Jutzi explained the updates being made, anticipated impacts to the membership and how Rogers
Hometown Hockey is trying to adapt their setup to collaborate with Oktoberfest. Given sponsors of Rogers
Hometown Hockey will be giving away samples, Councillor Marsh believes we should be notifying
members of this.
Hilary Abel shared that Economic Development, in partnership with Communitech will be hosting a forum at
the Conrad Centre. This forum will be highly publicized to the start-up community, but anyone is welcome
th
to attend. The program is set to take place on Saturday October 6 from 11:00am to 3:00pm. Special Event
Manager for the City of Kitchener, Jeff Young is the lead contact.
Action item: Hilary Abel to share details of program with BIA staff for circulation to the Board of Directors.
Action item: BIA Staff to share information on Rogers Hometown Hockey once received.
Dahron Blair, Candice Faul, Craig Haney and Victoria Kent left the meeting (9:29 a.m.)
IN-CAMERA
Moved by Julie Phillips, seconded by Erika Holenski
“That the Board enter an in-camera session.”
Carried Unanimously
Michael Rederer left the meeting (9:51 a.m.)
Stefanie Golling left the meeting (10:10 a.m.)
Stefanie Golling joined the meeting (10:17 a.m.)
Stefanie Golling and Linda Jutzi left the meeting (10:18 a.m.)
Hilary Abel left the meeting (10:20 a.m.)
Moved by Darryl Moore, seconded by Frank Etherington
“That the Board leave the in-camera session.”
Carried Unanimously
ADJOURNMENT
Moved by Erika Holenski, seconded by Sarah Marsh
“That the meeting adjourn.”
Carried Unanimously