HomeMy WebLinkAboutGOV-BOA-065 - Arts & Culture Advisory Committee - Terms of Reference
POLICY Policy No:GOV-BOA-065
Approval Date:September 21, 2009
Policy Title:ARTS & CULTURE
ADVISORY COMMITTEE –
Reviewed Date:July 2016
TERMS OF REFERENCE
Next Review Date:July 2021
Policy Type:COUNCIL
Reviewed Date:
Category:Governance
Last Amended:September 20, 2010
Sub-Category:Board & Committee
Replaces:
Author:Author Unknown
Dept/Div:Development Services \\
Repealed:
Economic Development \\Arts
Replacedby:
& Culture
Related Policies, Procedures and/or Guidelines:
To be included at next review.
1.POLICY PURPOSE:
1.1Mandate and Scope
The Arts and Culture Advisory Committee (ACAC) fulfils an advisory role, providing
advice and recommendations to Council on arts and culture matters to further the
City’s strategic directions (quality of life, downtown vitality, leadership, diversity,
community development, environment).
The work includes:
Advising Council on arts and culture policy issues;
Identification of priorities for community arts and culture development;
Advocacy for information sharing on arts and culture issues throughout the
community;
Facilitation of community dialogue on arts and culture matters; and,
Support for arts and culture development issues in other city documents, such
as Plan for a Healthy Kitchener, the Official Plan, and various masterplans.
2.DEFINITIONS:
To be included at next review.
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Policy No:GOV-BOA-065
Policy Title:ARTS & CULTURE ADVISORY COMMITTEE -TERMS OF REFERENCE
3.SCOPE:
POLICY APPLIES TO THE FOLLOWING:
All Employees
All Full-Time EmployeesAllUnion
ManagementC.U.P.E. 68 Civic
Non UnionC.U.P.E. 68 Mechanics
TemporaryC.U.P.E. 791
StudentI.B.E.W. 636
Part-Time EmployeesK.P.F.F.A.
Specified Positions only:Other:
CouncilLocal Boards & Advisory Committees
To be included at next review.
4.POLICY CONTENT:
4.1Committee Composition and Governance
ACAC is an advisory committee of Council whose twelve members include:
One member of Council;
One youth member (age 18-30);
Two arts organization representatives;
One arts educator;
Two practicing artists (any discipline); and,
Five citizens atlarge who have an interest in the art.
The committee annually elects a chairperson and a vice chairperson from its
membership.
4.2Appointments, Attendance, Quorum
Members are selected by a Nominating Committee and appointed by Council for a
term of two years. The term ends on November 30, but may be extended at the
direction of Council. Members may re-apply for additional terms. The maximum
number of consecutive terms in service allowed is three (six years).
Members missing two consecutive meetings without explanation or valid reasons
will be contacted for a confirmation of commitment. Without a valid reason for the
absences and firm commitment, the member will be asked to resign. A replacement
will then be appointed according to Council procedural policy.
A quorum ofthis committee is six members.
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Policy No:GOV-BOA-065
Policy Title:ARTS & CULTURE ADVISORY COMMITTEE -TERMS OF REFERENCE
To support the sharing of information and efficiencies, members may be invited to
represent ACAC on Downtown Advisory Committee, Economic Development
Advisory Committee, Public Art Working Group and other committees as required.
4.3Meetings and Reporting
Meetings are held at the call of the chairperson and/or on such regular basis as the
chair might require to complete the annual work plan. Meetings are open to the
public. Members of the public may register with the committee secretary as a guest,
or as a delegation.
Specific projects may require the striking of ad hoc committees, or sub-committees,
from time to time. Membership on such a committee may be extended to
community representatives and experts outside the committee’s membership.
Minutes are recorded by the committee secretary. Minutes are distributed to
committee members and to Council. They are accessible to the public on the City’s
internet site.
Recommendations are forwarded tothe agendas of Community Services
Committee and Council for consideration.
Once every two years, the committee prepares a report for Council to communicate
the activities of the two-year term. The Committee may provide updates on arts and
culture development achievements to the community through public forums, the
city’s internet site, or printed documents, as necessary.
All Council Committees are responsible for:
Preparation and submission of one-or two-year work plans to Council for
feedback prior to implementation of those plans; and,
Ensuring that its recommendations are aligned with the City’s Strategic
Directions as contained in Plan for a Healthy Kitchener (i.e., quality of life,
leadership and engagement, diversity, downtown vitality, development and
environment).
4.4Public Art Working Group
The Public Art Working Group is a permanent sub-committee of the Arts and
Culture Advisory Committee. Working with staff, PAWG supports and advises on
the City’s public art policy and program, artist-in-residence program, and Rotunda
Gallery program. The details of PAWG’s mandate are contained in a separate
terms of reference document.
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Policy No:GOV-BOA-065
Policy Title:ARTS & CULTURE ADVISORY COMMITTEE -TERMS OF REFERENCE
5.HISTORY OF POLICY CHANGES
Administrative Updates
2016-06 -Policy template re-formatted to new numbering system and given
number GOV-BOA-065.
2018-04-03-Department name change due to corporate re-organization.
Formal Amendments
2010-09-20-As per Council resolution
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