HomeMy WebLinkAboutGOV-BOA-077 - Compass Kitchener - Terms of Reference
POLICY Policy No:GOV-BOA-077
Approval Date:March 31, 2003
Policy Title: COMPASS KITCHENER -
TERMS OF REFERENCE
Reviewed Date:July 2016
Policy Type:COUNCIL
Next Review Date:July 2021
Category:GovernanceReviewed Date:
Sub-Category:Board & Committee
Last Amended:August 27, 2018
Author: Author Unknown
Replaces:
Dept/Div:Chief Administrator’s Office/
Administration
Repealed:
Replaced by:
Related Policies, Procedures and/or Guidelines:
To be included at next review.
1.POLICY PURPOSE:
Compass Kitchener provides advice to Council onGuiding Principles, Values, and
Strategic Priorities on a regular basis, with the community’s input and participation.This
Committee creates and leads public engagementprocesses with staffto determine
community concerns. Itidentifies communitypriorities for action, and tomonitorsprogress
toward achieving the community vision and in implementing the Strategic Plan.The
community priorities comprise an integral component of the City of Kitchener Strategic
Plan.
2.DEFINITIONS:
To be included at next review.
***This information is available in accessible formats upon request. ***
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Policy No:GOV-BOA-077
Policy Title:COMPASS KITCHENER –TERMS OF REFERENCE
3.SCOPE:
POLICY APPLIES TO THE FOLLOWING:
All Employees
All Full-Time EmployeesAll Union
ManagementC.U.P.E. 68 Civic
Non UnionC.U.P.E. 68 Mechanics
TemporaryC.U.P.E. 791
StudentI.B.E.W. 636
Part-Time EmployeesK.P.F.F.A.
Specified Positions only: Other:
CouncilLocal Boards & Advisory Committees
To be included at next review.
4.POLICY CONTENT:
4.1Goals
(a)To identify critical strategic issues and goals in, and with, the community.
(b)To evaluate and recommend strategic priorities.
(c)To monitor and evaluate progress against achievement ofstrategic priorities.
(d)To report on progress made toward achieving strategic prioritiesto Council and the
community.
4.2Objectives
(a)To create and lead public engagement processes in collaboration with staff.
(b)To determine evaluation criteria for use in measuring Council implementation of
strategic priorities.
(c)To establish a reporting tool(s)to monitor progress on implementing changes in
collaboration with staff.
(e)To bring Advisory Committees of Council together on a regular basis to share
information and identify opportunities for collaboration.
Policy No:GOV-BOA-077
Policy Title:COMPASS KITCHENER –TERMS OF REFERENCE
4.3Committee Composition, Reporting and Decision Making
(a)The Compass Kitchener Committee will be composed of no less than 8 and no
more than 12 community members, supported by City of Kitchener staff. It is
desired that the Committee have diverse representation reflective of the current
community context and the City’s demographic make-up as follows:
(i)All Council (Ex Officio),and
(ii)8-12 community members representing the diversity of the City of
Kitchener
(b) Normally, appointments will be made through Council’s annual appointment
meeting in November of each year.
(c)Members will serve for a period of 2 years, up to a maximum of 8 years.
(d)The Committee shall annually choose a Chair and Vice-Chair.
(e)Meetings will be held monthly or at the call of the Chair.
(f)The Committee shall report directly to Council.
(g)The Committee strives to make decisions through consensus.If consensus
cannot be reached, the decision will be made by vote and a simple majority is
required.
4.4Responsibilities
In addition to attending regular meetings Compass Kitchener members have an active
role outside of meetings preparing material, working with staff and participating in
community engagement activities in fulfilling Committee responsibilities for:
(a)Designing and implementing public engagement processes in collaboration with
staff to validate the community’s vision and major strategic priorities and
recommending critical community priorities before each municipal election.
(b)Reporting to Council on critical community priorities to assist in the establishment
of,and updating of,Council’s four year Strategic Plan and annual Business Plans.
Policy No:GOV-BOA-077
Policy Title:COMPASS KITCHENER –TERMS OF REFERENCE
(c)Developing evaluation criteria in collaboration with staffreflective of the
community’sprioritiesand monitoring the City’s performance against goals
included in the Strategic Plan for the City of Kitchener.
(d)Reporting on performance to Council and the Community on an annual (Report
Card) basis.
(e)Ensuring communication and collaboration among AdvisoryCommittees of
Council by convening two yearly meetings, one for Chairs and Vice Chairs and the
second for all Committees’ full membership.
(f)Developing a yearly workplan and submitting it to Council for feedback.
5.HISTORY OF POLICY CHANGES
Administrative Updates
2016-06-Policy I-77 template re-formatted to new numbering system and given
number GOV-BOA-077.
2018-04-03-Department name change due to corporate re-organization.
Formal Amendments
2006-12-04-As per Council directive
2009-08-24-As per Council directive
2018-08-27 -As per Council directive