HomeMy WebLinkAboutGOV-BOA-125 - Safe & Healthy Community Advisory Committee - Terms of Reference
POLICY Policy No:GOV-BOA-125
Approval Date:May 27, 2002
Policy Title:SAFE & HEALTHY
COMMUNITY ADVISORY
Reviewed Date:July 2016
COMMITTEE -TERMS OF
REFERENCE
Next Review Date:July 2021
Policy Type:COUNCIL
Last Amended:June 16, 2014
Category:Governance
Replaces:
Sub-Category:Board &Committee
Author:Director of Community
Repealed:
Programs & Services
Replacedby:
Dept/Div:CAO / Administration
Related Policies, Procedures and/or Guidelines:
To be included at next review.
1.POLICY PURPOSE:
The Safe and Healthy Advisory Committee advises council and staff on policies,
programs and services offered directly by, or in conjunction with, the City of
Kitchener that relate to inclusion and belonging with a focus on building healthy
communities and bridges to engagement.
2.DEFINITIONS:
To be included at next review.
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Policy No:GOV-BOA-125
Policy Title:SAFE & HEALTHY COMMUNITY ADVISORY COMMITTEE -
TERMS OF REFERENCE
3.SCOPE:
POLICY APPLIES TO THE FOLLOWING:
All Employees
All Full-Time EmployeesAllUnion
ManagementC.U.P.E. 68 Civic
Non UnionC.U.P.E. 68 Mechanics
TemporaryC.U.P.E. 791
StudentI.B.E.W. 636
Part-Time EmployeesK.P.F.F.A.
Specified Positions only:Other:
CouncilLocal Boards & Advisory Committees
To be included at next review.
4.POLICY CONTENT:
Committee Composition and Reporting
a)The composition of the committee will be no less than 10 members and
no more than 15 members, and shall seek to have representation
reflective of the broad diversity of the community.
i.A minimum of 1 member of Council;
ii.2-7 Members from the community-at-large representing as many of
the following sectors as possible: social services, sports /
recreation, law enforcement, education, social planning, land use
planning, or business;
iii.1 resident living in the downtown wards (Ward 9 or Ward10);
iv.2 residents living in any of the other suburban wards, other than the
ones listed above;
v.1 Representative from the Waterloo Regional Police Service;
vi.1 Representative from the Waterloo Region Crime Prevention
Council.
b)All members will be appointed for a term of two years ending November
30. The Committee shall annually choose a Chair and Vice-Chair.
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Policy No:GOV-BOA-125
Policy Title:SAFE & HEALTHY COMMUNITY ADVISORY COMMITTEE -
TERMS OF REFERENCE
c)Meetings will be held monthly or at the call of the Chair and minutes will
be kept by the committee administrator who will distribute to all of
Council and Corporate Leadership Team Members. All meetings shall be
conducted in accordance with Council’s Procedural By-law.
d)The Committee shall report to the Community and Infrastructure
Services Committee unless it is deemednecessary that a report be
made directly to Council.
e)Any sub-committee shall be ad hoc in nature with a specific, clearly
articulated mandate. All sub-committees shall be reviewed annually to
determine whether they need to continue. Membership on sub-
committees may be expanded to include people who are not advisory
committee members, to take advantage of individual expertise.
f)In the event of two consecutive, unexplained absences, the Chair and/or
Vice-chair will contact a member to confirm interest inparticipation at the
advisory committee level.
Quorum
A quorum of this Committee is 5 members.
Responsibilities
a)Advise Council and Staff on policies and strategies that enhance and
maintain a safe and healthy community. Specifically, provide advice on
the development and/or strengthening of municipal policies, programs
and services relating to:
Neighbourhood facilities and spaces,
Community programs and services
Capacity building and empowerment, and
Community well-being.
b)Develop partnerships and/or liaise with citizens, community groups other
municipalities, governments or agencies, as appropriate, with regards to
policies, programs, services (as above), and/or legislation related to Safe
and Healthy communities.
c)Oversee the stewardship of any funds associated with the Advisory
group, grants or otherwise.
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Policy No:GOV-BOA-125
Policy Title:SAFE & HEALTHY COMMUNITY ADVISORY COMMITTEE -
TERMS OF REFERENCE
d)Develop a2 yearwork plan based upon the identified priorities of the
Committee and submit to Council prior to implementation.
e)Serve as a forum for community members and/or other agencies and
groups to raise issues of concern related to the committee’s mandate.
f)Prepare and present, in co-operation with staff, annual progressupdates
to the Community Services Committee and Council, including
recommendations on priorityissues identified by the Committeeand/or
community concerns brought to the Committee by Council, community
members or groups.
5.HISTORY OF POLICY CHANGES
Administrative Updates
2014-Jan -minor changes
2016-06-01-I-125 policy template re-formattedto new numbering system and
given number GOV-BOA-125.
2018-04-03-Department name change due to corporate re-organization.
Formal Amendments
2009-08-24-Resolution passed by Council, reference to report CSD-09-043
2011-06-27-Resolution passed by Council, reference to reportCAO-11-011
2014-06-16-Resolution to repeal & replace passed by Council, reference to
report CSD-14-065.
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