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HomeMy WebLinkAboutFinance & Admin - 2000-12-11FINANCE & ADMINISTRATION COMMITTEE MINUTES DECEMBER 11, 2000 CITY OF KITCHENER The Finance and Administration Committee met this date, chaired by Councillor J. Ziegler, commencing at 11:15 a.m., with the following members present: Councillors M. Galloway, G. Lorentz, J. Smola, and C. Weylie. Mayor C. Zehr and Councillor B. Vrbanovic were in attendance for part of the meeting. Others Present: Ms. J. Koppeser, Ms. A. Menon, Ms. P. Houston, Ms. G. Luciantonio, and Messrs. J. Gazzola, R. Pritchard, B. Stanley, F. Pizzuto, G. Sosnoski, J. Shivas, G. Melanson, T. Fox, L. Bensason, D. Paterson and Ms. D. Gilchrist. CRPS-00-096 - FESTIVAL OF THE NIGHT - SPECIAL EVENT LICENCE The Committee was is receipt of staff report CRPS-00-096, dated December 1, 2000, recommending that four food and one merchandise vendor be granted permission to locate in Victoria Park or Civic Square during the Festival of the Night celebrations, that the Special Events Licence fee be applicable, and the necessary licence be obtained. The report also recommends the celebration be granted exemption from Chapter 450 (Noise) of the City of Kitchener Municipal Code. On motion by Councillor C. Weylie- it was resolved: "That four food and one merchandise vendor be granted permission to locate in Victoria Park or on Civic Square during the Festival of the Night celebrations, December 31, 2000, provided the necessary licence is obtained, including Fire and Health approvals, with the Special Event Licence fee of $25. being applied; and further, That this celebration be granted an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code." 2. CRPS-00-097 - AMENDMENTS TO REFRESHMENT VEHICLE BY-LAW The Committee was in receipt of staff report CRPS-00-097, dated December 1, 2000, attached to which was a draft by-law proposing changes to Chapter 586 (Refreshment Vehicles) of the City of Kitchener Municipal Code. On motion by Councillor G. Lorentz - it was resolved: "That Council approve the amendments to Municipal Code Chapter 586 (Refreshment Vehicles) as outlined in the draft by-law attached to staff report CRPS-00-097, dated December 1, 2000." 3. CRPS-00-092 - AMUSEMENT ARCADE BY-LAW Councillor J. Ziegler advised that staff are requesting a referral of this report to the Planning and Economic Development Committee meeting this date. On motion by Councillor G. Lorentz - it was resolved: "That staff report CRPS-00-092 - Amusement Arcade By-law, dated November 20, 2000, be referred to the Planning and Economic Development Committee meeting of December 11, 2000." 4. COUNCIL APPOINTMENT - KITCHENER DOWNTOWN COMMUNITY HEALTH CENTRE The Committee was in receipt of a memorandum from G. Sosnoski, City Clerk, dated December 6, 2000, advising that the Executive Director of the Kitchener Downtown Community Health Centre advised that an appointment from Council to that Board of Directors is not required at this time. FINANCE & ADMINISTRATION COMMITTEE MINUTES DECEMBER 11, 2000 -93- CITY OF KITCHENER 4. COUNCIL APPOINTMENT - KITCHENER DOWNTOWN COMMUNITY HEALTHE CENTRE (CONT'D) 5 8 On motion by Councillor C. Weylie - it was resolved: "That no action be taken to appoint a member of City Council to the Board of the Kitchener Downtown Community Health Centre." COUNCIL / COMMITTEE MEETING SCHEDULE FOR 2001 The Committee was in receipt of a memorandum from G. Sosnoski, City Clerk, dated December 6, 2000, attached to which was a proposed schedule of meetings for Council and Committees for the year 2001. On motion by Councillor C. Weylie - it was resolved: "That the year 2001 meeting schedule for Council and Committees as attached to the memorandum of G. Sosnoski, City Clerk, dated December 6, 2000, be approved." BPS-00-147 - REQUEST TO HIRE ADMINISTRATIVE SECRETARY The Committee was in receipt of staff report BPS-00-147, dated October 18, 2000, requesting permission to hire one new full time Administrative Secretary in the Business and Planning Services Department and that the request be referred by this Committee to the 2001 Operating Budget deliberations. Mr. B. Stanley was in attendance to represent the report and explained the need for this position noting that it relates to the Department's ability to maintain the Amanda System and CIS. Councillor G. Lorentz advised that he could support the recommendation provided that the approval was in principle. On motion by Councillor G. Lorentz - it was resolved: "That Council approve, in principle, hiring one new full time Administrative Secretary in the Business and Planning Services Department; with this request to be referred to the 2001 Operating Budget deliberations." BPS-00-153 - 31 YOUNG STREET (FORSYTH FACTORY) DOWNTOWN FINANCIAL INCENTIVES The Committee was in receipt of staff report BPS-00-153, dated October 25, 2000, recommending a feasibility study in the amount of $10,000. under the Downtown Financial Incentive Program for renovations to the former Forsyth Factory at 31 Young Street, Kitchener. On motion by Councillor J. Smola - it was resolved: "That Council approve an application from CIRCA Development for a "Feasibility Study Grant" in the amount of $10,000. under the Downtown Financial Incentive Program for renovations to 31 Young Street, Kitchener (former Forsyth factory)." BPS-00-156 ESTABLISHING A MUNICIPAL HERITAGE PROPERTY GRANT PROGRAMME The Committee was in receipt of staff report BPS-00-156 recommending the establishment of a Municipal Heritage Property Grant Programme. Councillor C. Weylie declared a pecuniary interest in this matter as she owns a property which is designated under the Ontario Heritage Act and did not participate in any discussion or voting with respect to this matter. FINANCE & ADMINISTRATION COMMITTEE MINUTES DECEMBER 11, 2000 - 94- CITY OF KITCHENER 8 BPS-00-156 ESTABLISHING A MUNICIPAL HERITAGE PROPERTY GRANT PROGRAMME (CONT'D) It was generally agreed that consideration of this report be deferred to the meeting of January 8, 2001. BPS-00-165 - ARTBAR, 101 QUEEN STREET NORTH LIQUOR LICENCE APPLICATION The Committee had been provided with copies of staff report BPS-00-165, dated December 6, 2000, recommending Council take no action to oppose the application for a liquor licence for Artbar at 101 Queen Street North, Kitchener. On motion by Councillor C. Weylie - it was resolved: "That Council take no action to oppose the application for a liquor licence for Artbar, 101 Queen Street North, Kitchener. 10. BPS-00-166 - GOLDEN LIONS CLUB/RESTAURANT, 238 KING STREET WEST LIQUOR LICENCE APPLICATION 11. The Committee members had been provided with copies of staff report BPS-00-166, dated December 7, 2000, recommending Council take no action to oppose the application for a liquor licence by Golden Lions Club Restaurant, provided that the applicant voluntarily requests certain conditions in the licence. On motion by Councillor G. Lorentz - it was resolved: "That Council take no action to oppose the application for a liquor licence for Golden Lions Club Restaurant, 238 King Street West, Kitchener, provided that the applicant voluntarily requests the following conditions: a) The licensee shall abide by and post the Downtown Licenced Establishment Code of Conduct. b) The licensee shall become a member of the Kitchener Downtown Business Association's Licensee & Entertainment Committee and attend its meetings. c) All managers, sellers and servers of liquor and any security staff must hold certificates of a server training program, approved by the Alcohol and Gaming Commission, to be completed within 120 days of issuance of the licence and thereafter within 90 days of commencement of employment. A copy of each certificate of course completion must be delivered or faxed to the Manager, Hearings Section of the Alcohol and Gaming Commission of Ontario at 20 Dundas Street West, 10th Floor, Toronto, ON, M5G 2N6. d) The licensee shall notify the Kitchener Downtown Business Association and the Clerk of the City of Kitchener of any changes to its licence at the time the application for the change is made to the Alcohol and Gaming Commission. e) The licensee shall set a ratio of 25% (weekly or monthly) alcohol to food sales as set out in her application. f) There shall be no expansion of the building or establishment." CSD-00-114 - SURCHARGE ON KITCHENER HOCKEY SCHOOL REGISTRATION FEE The Committee was in receipt of staff report CSD-00-114, dated December 4, 2000, recommending that the Kitchener Hockey School Registration fees be adjusted to include $5.00 capital equipment reserve surcharge per registration with the monies generated by this FINANCE & ADMINISTRATION COMMITTEE MINUTES DECEMBER 11, 2000 - 95- CITY OF KITCHENER 11. CSD-00-114 - SURCHARGE ON KITCHENER HOCKEY SCHOOL REGISTRATION FEE (CONT'D) surcharge to be used to purchase equipment required to operate the school. On motion by Councillor J. Smola - it was resolved: "That the Kitchener Hockey School registration fees be adjusted to include a $5.00 capital equipment reserve surcharge per registration; and further, That monies generated by this surcharge be deposited into a Capital Equipment Reserve Fund to be used to purchase equipment required to operate the school on a year to year basis." 12. LEG-00-075 - AMENDMENTS TO MUNICIPAL CODE CHAPTER 530 (DOGS) The Committee was in receipt of staff report LEG-00-075, dated December 5, 2000, recommending amendments to Municipal Code Chapter 530 (Dogs), as outlined in the draft by-law attached to the report. On motion by Councillor G. Lorentz- it was resolved: "That Council adopt a by-law to amend Municipal Code Chapter 530 (Dogs), in the form as attached to staff report LEG-00-075, dated December 5, 2000." 13. CRPS-00-036 - FUNDING FOR MANAGEMENT / SUPERVISORY TRAINING PROGRAM 14. The Committee was in receipt of staff report CRPS-00-036, dated November 27, 2000, recommending the funding for the City's Management / Supervisory Training Program. On motion by Councillor G. Lorentz- it was resolved: "That commencing in 2001 an annual sum of $135,000. be charged to the City's Sick Leave Reserve account to fund the Management/Supervisory Training Program; with this arrangement to remain in effect for five years; thereafter this amount to be reduced to a maximum of $100,000. annually to address program maintenance." FIN-00-023 - 2001 COMPREHENSIVE FEE REVIEW The Committee was in receipt of staff report FIN-00-023, dated November 1, 2000, containing a Comprehensive Fee Review for all the City's fees and charges, by department, for the year 2001. The Committee reviewed each department's proposed fees and charges as outlined in the report. With respect to Cemetery fees and charges for the year 2001, Mr. Pizzuto advised that these are regular increases, and overall the increases amount to 2%. On motion by Councillor C. Weylie- it was resolved: "That the 2001 Cemetery Tariff of Fees and Charges, as outlined in the Comprehensive Fee Review document, dated November 1, 2000, be approved; and further, That staff forward the Tariff of Fees and Charges to the Cemeteries Regulations Branch of the Ministry of Consumer and Commercial Relations for filing in order that the proposed fees become effective on January 1, 2001 ." The Committee then reviewed the fees and charges for the Department of Business and Planning Services. Councillor J. Ziegler questioned the 42% increase for Site Plan FINANCE & ADMINISTRATION COMMITTEE MINUTES DECEMBER 11, 2000 - 96- CITY OF KITCHENER 14. FIN-00-023 - 2001 COMPREHENSIVE FEE REVIEW (CONT'D) Applications and Mr. B. Stanley responded that the Department does not increase its fees every year and this particular fee has not been increased for 2 years. He noted that in comparison to other municipalities in the area the City's fee is substantially lower and he pointed out that this is only 6% cost recovery. On motion by Councillor C. Weylie - it was resolved: "That the 2001 fees for the Business and Planning Services Department be approved as outlined in the Comprehensive Fee Review report, dated November 1, 2000; and further, That the Tariff of Fees by-law for planning applications be amended accordingly." The Committee then reviewed the fees and charges proposed for the Legal Department, and it was noted that one new fee is being introduced and the remainder of the increases are moderate. Councillor M. Galloway questioned the Utilities Certificate and Ms. P. Houston explained that this is requested when a property is changing hands and is separate from other certificates, as there are times when the tenant is responsible for paying the utilities. On motion by Councillor C. Weylie - it was resolved: "That the 2001 fees for the Legal Department be approved as outlined in the Comprehensive Fee Review report, dated November 1, 2000." The Committee then reviewed the various fees and charges for the Community Services Department. Councillor G. Lorentz questioned Mr. Pizzuto as to whether he has had further discussions with the school boards concerning the reciprocal agreements. Mr. Pizzuto responded that staff had attempted to meet with the school boards but they wish to wait until the new year. There is a meeting scheduled for December which will continue in January. Mayor C. Zehr entered the meeting during these discussions. Mayor Zehr questioned the charges for the Kitchener Farmer's Market and was advised that they are consistent with discussions that have already taken place. Ms. S. Massel reminded the Committee that in July of 1999 it was decided that existing vendors would be grandfathered and that their fees would be increased by 2% above the inflationary increase and the proposed fees apply to new vendors. The Committee then discussed the proposed City Hall rental fees as contained in the Comprehensive Fee Review document and questioned staff with respect to certain fees noted as a continuation and new fees for the same purpose. Mr. R. Weber advised that the first 4 fees listed under "City Hall Rotunda + Kitchens" noted as a continuation should be deleted from the report as they are the old fees. He advised the same with respect to "Conestoga Room + clean up", "Heritage Room + clean up", "Council Chambers + clean up" and" Schmalz Room + clean up". The Committee then reviewed the fees and charges for the Golf Courses for the year 2001 and upon questioning by Mayor Zehr, Ms. D. Gutoskie advised that these fees are the same as those previously approved by Council through the Master Plan process. She noted that this is the last year for the Plan A membership and by 2002 all memberships will be Plan B. The Committee then considered the proposed 2001 fees and charges for Parks Operations. FINANCE & ADMINISTRATION COMMITTEE MINUTES DECEMBER 11, 2000 - 97- CITY OF KITCHENER 14. FIN-00-023 - 2001 COMPREHENSIVE FEE REVIEW (CONT'D) On motion by Councillor G. Lorentz - it was resolved: "That the 2001 fees for the Community Services Department be approved as outlined in the Comprehensive Fee Review report dated November 1, 2000 with respect to the following areas: · Aquatics · Community Centres · Leisure Programs · Senior's Centres · Kitchener Memorial Auditorium · Farmer's Market · Arenas · Golf Courses · Parks Operations; and further, That the City Hall fees and charges as outlined in the Comprehensive Fee Review report dated November 1, 2000, be amended and approved subject to deletion of the following: a) the first 4 fees under "City Hall Rotunda and Kitchen"; and, b) the fees under "City Hall Meeting Rooms · Conestoga Room + clean up · Heritage Room + clean up · Council Chambers + clean up · Schmalz Room + clean up" The Committee then reviewed the proposed fees and charges for the Corporate Services Department. On motion by Councillor G. Lorentz - it was resolved: "That the 2001 fees for Corporate Services Department - City Clerk's and Licensing be approved as outlined in the Comprehensive Fee Review report, dated November 1, 2000; and further, That the Tariff of Fees by-laws for Committee of Adjustment and Licensing be amended accordingly." The Committee reviewed the proposed fees and charges for the Finance Department. On motion by Councillor G. Lorentz - it was resolved: "That the 2001 fees for the Finance Department be approved as outlined in the Comprehensive Fee Review report, dated November 1, 2000." The Committee reviewed the proposed fees and charges for the Fire Department for the year 2001. Mayor Zehr questioned the rates charged for responses to Provincial Highways and was advised by Ms. P. Houston that these are probably set by the Ministry of Transportation. On motion by Mayor C. Zehr- it was resolved: "That the 2001 fees for the Fire Department be approved as outlined in the Comprehensive Fee Review report, dated November 1, 2000." FINANCE & ADMINISTRATION COMMITTEE MINUTES DECEMBER 11, 2000 - 98- CITY OF KITCHENER 14. FIN-00-023 - 2001 COMPREHENSIVE FEE REVIEW (CONT'D) Councillor B. Vrbanovic entered the meeting at this time. The Committee then reviewed the proposed fees and charges for the various divisions within the Public Works Department. With respect to the fee for Flyer Removal from Posts, Mr. B. Stanley requested that the fee be changed to $32.00 to make it consistent with the fee charged by the Department of Business and Planning Services. Mayor C. Zehr questioned the proposed Sewer Connections and Water Services rates for 2001 noting that there was no comparison contained in the report and Ms. P. Houston advised that these fees are a continuation of the fees for the year 2000. On motion by Mayor C. Zehr- it was resolved: "That the 2001 Comprehensive following areas: fees for Public Works Department be approved as outlined in the Fee Review report dated November 1, 2000 with respect to the · Engineering · Parking and Traffic · Utilities · Water Services & Sewer Connections; and further, That the Operations fees as outlined in the Comprehensive Fee Review report, dated November 1, 2000, be approved, as amended, to increase the fee for "Flyer Removal from Posts" to $32." 15. APPOINTMENTS - CITIZEN'S ADHOC ADVISORY COMMITTEE ON COUNCIL COMPENSATION 16. The Committee had been provided with a list of the names of those individuals who had applied for appointment to the Citizen's Adhoc Advisory Committee on Council Compensation. The following individuals were nominated by various members of the Finance and Administration Committee: Jim Gibbons, Bruce Lauckner, Mac Voisin, David A. Park, Terry Flynn and Daniel Carli. On motion by Councillor G. Lorentz - it was resolved: "That nominations to the Citizen's Adhoc Advisory Committee on Council Compensation be closed." The Committee members then voted for five appointees to this Adhoc Committee. The votes were read aloud by the City Clerk. On motion by Councillor J. Smola - it was resolved: "That the following individuals be appointed to the Citizen's Ad Hoc Advisory Committee on Council Compensation: David A. Park, Jim Gibbons, Terry Flynn, Mac Voisin and Bruce Lauckner." INFORMATION ITEMS Councillor G. Lorentz referred to the information report from G. Sosnoski, City Clerk, dated December 1, 2000, with respect to the procedures being put in place to maintain lines of communication between the local Council and the Kitchener Councillors on Regional Council. He requested that communications be reciprocal and that the lines of communication remain open. He suggested looking at a quarterly or bi-monthly meeting with Councillors on the City of Kitchener Council and Kitchener representatives on Regional Council. FINANCE & ADMINISTRATION COMMITTEE MINUTES DECEMBER 11, 2000 - 99- 17. ADJOURNMENT On motion, the meeting adjourned at 12:05 p.m. CITY OF KITCHENER Dianne H. Gilchrist Committee Administrator