HomeMy WebLinkAboutStriking Committee Agenda - 2018-11-19CHRISTINE TARLING
Directorof Legislated Services& City Clerk
Corporate Services Department
nd
Kitchener City Hall, 2 Floor
200 King Street West, P.O. Box 1118
Kitchener, ON N2G 4G7
Phone: 519-741-2200 x 7809 Fax: 519-741-2705
Christine.tarling@kitchener.ca
November 7, 2018
Mayor-Elect B. Vrbanovic and
Members of Council-Elect
Re: 2018 Committee / Board Appointments November 19, 2018
Notice is hereby given that I, Christine Tarling, City Clerk, have called a Striking Committee
meeting of the Council-Elect to be held on Monday, November 19, 2018 commencing at
1:30 p.m. in the Council Chamber. The purpose of the meeting is to make
recommendations on the 2019 appointments to Committees and Boards.
The following information and documentation is attached for consideration:
A. Seating Around the Council Horseshoe
Using the established process of drawing lots, the order of seating around the
horseshoe will be determined to take effect December 3, 2018.
B. COR-18-014 Nominating Committee Appointments to Advisory
Committees (2018-2020)
Attached is Finance and Corporate Services Department report COR-18-014 (C.
Tarling / Nominating Committee), dated November 7, 2018.
C. Eligibility of Appointees
Attached is a compilation of the legislative authority with respect to various advisory
committees, boards and quasi-judicial committees.
D. List of Vacant Positions Being Considered by Council
This working sheet provides information regarding all committee and some board
vacancies for 2019. The document provides guidance as to the number of
appointments required as well as information on terms for appointments and
is required / desired for the composition of the committee or board, reference is noted.
E. Council Policy GOV-BOA-063 Appointment to Boards and Committees
Policy GOV-BOA-063, approved in 2008 and amended in 2012, relates to the
appointment of lay members, and reads as follows:
An individual may only be appointed to the same committee for a
maximum of 8 consecutive years.
3.2 Any appointment to fill an unexpired term shall not be considered as
part of the calculation with respect to the maximum term.
3.3 Any individual will be eligible for re-appointment to the same board or
committee only if a minimum period of 1 year has elapsed between the
completion of the 8 year maximum and the commencement of a new term.
3.4
Please note that pursuant to the above, the following indviduals re-applying for
their respective Committees have served in excess of the maximum of 8
consecutive years. The number shown after the name is the application number.
1. Denny Cybalski (No. 20) Committee of Adjustment
2. Jennifer Meader (No. 25) Committee of Adjustment
3. Bob McColl (No. 24) Committee of Adjustment
In the event the Striking Committee wishes to deviate from Policy GOV-BOA-063
and appoint an individual who has already served the maximum 8 consecutive
years, the following resolution is required:
ouncil Policy GOV-BOA-63
(Appointments to Boards and Committees), we hereby confirm the following
appointment(s), namely:
Appointee Name Committee or Board.
Members are reminded the above noted resolution must be approved by a
majority two-thirds vote of the Council-Elect present at the time the vote is
taken.
F. Balloting Procedure
In the past, a balloting procedure has been utilized when considering appointments. A ballot is
only required to fill a vacancy if there are more nominations than vacancies. Each member of the
Striking Committee is required to complete and sign a ballot at the time of voting. The City Clerk
(or designate) will openly identify the member of Striking Committee and for whom s/he had voted.
It is assumed the Striking Committee will wish to continue with the procedure and
accordingly, sufficient blank ballots for each member will be available at the meeting.
G. Staff Applications
There are no City staff who have applied for appointment.
H. Summary List of Appointments and Application Forms
Members of the Striking Committee will each have received two groups of applications; applications
1-144 were received by the September 23, 2018 deadline; and, applications A1-A5 were received
after the deadline but before the packages were sent to the Nominating Committee.
Each group of applications is accompanied by a summary document which groups applicants by
st
their 1 choice. Additional notations respecting status, sector and / or attendance are provided where
applicable and available.
I. Boards
a. Centre in the Square
Legislation that pertains to the Centre in the Square provides that Council shall appoint three
members of Council, in addition to the Mayor, as representatives on the Board. At a special
Council meeting held August 25, 2014, Council unanimously adopted a motion to reduce the
number of Council representatives by two, so that the representatives will be the Mayor and one
Councillor.
A letter from Deb Daub, Director of Finance, regarding citizen appointments to the Board of
Directors for CITS is still pending. Executive Committee has yet to meet to review the
applications in order to make recommendations for consideration.
b. Kitchener Housing Inc.
A letter from Lori Trumper, General Manager, regarding appointments to the Board of Directors
for KHI is also pendinghas yet to meet to review the
applications
c. Kitchener Public Library
Attached is a letter from Mary Chevreau, Chair, Kitchener Public Library Board, regarding
appointments to the KPL Board. Applications have been reviewed and recommendations are
provided for consideration.
d. Kitchener-Wilmot Hydro/Kitchener Energy and Kitchener Power Corporation
Attached is a letter from Jerry Van Ooteghem, President & CEO, Kitchener-Wilmot Hydro Inc. and
Kitchener Energy Services Inc., regarding appointments to the Board of Directors. A Nominating
Committee met and has made a recommendation for four existing vacancies.
In addition, the letter from Mr. Van Ooteghem includes recommendations for appointments to the
Board of Directors for Kitchener Power Corporation to fill two existing vacancies.
Yours truly,
C. Tarling
Director of Legislated Services & City Clerk
c: D. Chapman
J. Bunn
D. Saunderson
Jaclyn Rodrigues
Records
REPORT TO:Striking Committee
DATE OF MEETING:November 19, 2018
SUBMITTED BY:C. Tarling, Director of Legislated Services/City Clerk, 519-741-2200, ext.
7809
PREPARED BY:C. Tarling, Director of Legislated Services/City Clerk, 519-741-2200, ext.
7809
WARD (S) INVOLVED:All
DATE OF REPORT:November 7, 2018
REPORT NO.:COR-18-014
SUBJECT:Nominating Committee Appointments to Advisory and Quasi-judicial
Committees(2018-2020)
__________________________________________________________________________
RECOMMENDATION:
That the list of recommended candidates for 2018-2020Advisory and Quasi-judicial Committee
vacanciesbe approved, as attached to staff report COR-18-014; and
That staff undertake an enhanced recruitment process for the Economic Development Advisory
Committeeto fill the sector-specific vacancies as outlined in staff report COR-18-014; and further,
That staff undertake a targeted recruitment for representatives for the Heritage Conservation
Districts (HCDs) on Heritage Kitchener from the Neighbourhood Associations within those HCDs.
BACKGROUND:
After every municipal election, appointments to advisory and quasi-judicial committeesare made by the
Striking Committeebased onthe recommendations of the Nominating Committee (the Committee).
In September2018,Council reappointed the following five (5) members, or their designates, to the
Committee for a two-year term:
Kitchener Waterloo Community Foundation (KWCF) President/Chief Executive Officer;
Kitchener-Waterloo Multicultural Centre (KWMC) Chief Executive Officer;
United Way Waterloo Region Communities (UWayWRC) Chief Executive Officer;
Capacity Canada (CC) Chief Executive Officer; and,
Greater Kitchener Waterloo Chamber of Commerce (GKWCC) President/Chief Executive
Officer.
The Committeemandate is to assess applicants for theadvisory and quasi-judicial committees of
Council and to present Council with a list ofrecommendedcandidates for each committee.
The Boards of Kitchener Public Library (KPL), Centre in the Square (CITS), Kitchener Housing Inc. (KHI),
s
approval and so are not considered by the Committee for recommendation.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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REPORT:
Recruitment took place over a 3-week span fromSeptember 4 to 23 using various means including the
Kitchener Post,
advisory committees were also encouraged to re-apply.
The Committee met on October 15to review applications received for the following City advisory
committees:
Aeronautical Noise Management Committee;
Arts and Culture Advisory Committee;
Committee of Adjustment;
Compass Kitchener;
Cycling and Trails Advisory Committee;
Downtown Action and Advisory Committee;
Economic Development Advisory Committee(sector-specific vacancies);
Environmental Committee;
Heritage Kitchener;
Property Standards; and,
Safe and Healthy Community Advisory Committee.
Supported by Christine Tarling, Director of Legislated Services/City Clerk,andRita Delaney,
AdministrativeAssistant, the Committee reviewed 149applicationstaking into accounta number of
factorsas follows:
1)Terms of Reference of committees where available;
st
2)choice of committee, wherever possible;
3)irapplication;
4)A mix of returning members and new members to support succession planning and continuity
within the committees; and,
5)Consideration of applicants that reflect the diversity of the community as a wholeas self-identified
bytheapplicants.
The Committee was challenged to fill thesector-specific vacancies for the Economic Development
Advisory Committee and Heritage Kitchener. In the case of the Economic Development Advisory
Committee, there were noapplicants for thesector-specificvacanciesofDowntown Officer Owner,
Financial (Banking), Major Retail (outside of the downtown), Health Care, and Education. The Committee
recommends undertaking an enhancedrecruitment processto fill these vacancies.
In the case of Heritage Kitchener, there wfour (4) Heritage Conservation
Districts (HCDs) and so the Committee recommendsand staff is supportive of doing targeted recruiting
through the Neighbourhood Associations within those HCDs.
A listing of applicants for each advisoryand quasi-judicialcommittee is presented as a suggested slate
listing of applicants not assigned to a committee.Note that in some cases,these applicants had selected
a board as their first choice and some board selections are still pending.
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
None at this time. Advertising for the advisory committees is contained with the operational budget of
Legislated Services. The Nominating Committee is a volunteer committee.
COMMUNITY ENGAGEMENT:
INFORM
committee meeting.
COLLABORATE The Nominating Committee is comprised ofcitizens who provide direct advice and
recommendations regarding the composition of the dvisory committees. The members of the
various advisory committees also provide advice and recommendations to Council and,in this way,
partner with the City in the decision-making process.
ACKNOWLEDGED BY: Victoria Raab,General Manager, Corporate Services Department
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