HomeMy WebLinkAboutCompass Kitchener - 2018-09-05COMPASS KITCHENER ADVISORY COMMITTEE MINUTES
SEPTEMBER 5, 2018 CITY OF KITCHENER
The Compass Kitchener Advisory Committee met this date, commencing at 4:05 p.m.
Present: Ms. J. Stephens -Wells, Vice Chair
Ms. L. Trumper, Ms. A. Sare, Ms. L. Gazzola and Mr. J. Brown,
Staff: K. Cooper, Manager, Strategic & Business Planning
J. MacDonald, Community Engagement Consultant
1. DEBRIEF — COMMUNITY PRIORITIES PRESENTATION
Ms. J. Stephens -Wells advised that the Compass Kitchener presentation and discussion with
Council at the special Council meeting on August 27, 2018 went well. Council members asked
many questions to ensure understanding of the proposed community priorities. Council thanked
Compass Kitchener for their thoughtful input and management of the community engagement
program held over the summer. Ms. K. Cooper noted the detailed background report will be
refined by Compass Kitchener and presented to Council at a later date.
BUSINESS PLANNING PRIMER & REPORT CARD EVALUATION CRITERIA
Ms. K. Cooper reviewed the information on business planning and alternative formats for
evaluation with Compass Kitchener. Compass Kitchener members commented as follows:
• Currently it is difficult to pick what and how to evaluate and the Committee is reliant on
staff to frame what and how to evaluate. Evaluation has occurred after the fact and it
would be fairer to have some kind of marking rubric where everyone knew in advance the
evaluation criteria and what constitutes an A or B grade etcetera;
• There are too many business projects (over 120) to reasonably evaluate so only some
projects have been evaluated;
• There is interest in advising council on overall impact of progress in meeting strategic
plan objectives and in addressing community priorities;
• For this last year of the 2015 to 2018 strategic plan members, would like to combine the
year-end evaluation and term evaluation in one process and one report; and,
• Going forward a consistent evaluation system should be developed coincident with the
development of the strategic plan so that expectations are established at the outset,
before work begins.
Ms. Cooper was requested to develop an evaluation strategy for review and discussion with the
Committee.
SCHEDULING OF AGENDA TOPICS
Ms. K. Cooper reviewed the draft agenda items timeline with the Committee and based on
members input, will revise the scheduling of agenda topics
OTHER BUSINESS
The Committee was reminded of the application process deadline for advisory committee
membership and was further advised that every member needed to reapply if they were
interested in continuing on Compass Kitchener. Ms. J. Stephen -Wells encouraged all members
to reapply. Members commented that the initial onboarding could be improved by staff providing
more support and having an explanation of the background material to review. Ms. Cooper
committed to liaise with Legislated Services to determine how to make improvements.
Ms. Cooper advised that at its August 27, 2018 meeting, Council approved changes to the
Compass Kitchener Terms of Reference as requested by Compass Kitchener and staff.
Ms. Cooper thanked Compass Kitchener members for their participation and contributions on
the Committee and provided a token of appreciation on behalf of the City of Kitchener.
ADJOURNMENT
On motion, the meeting adjourned at 5:30 p.m.
K. Cooper, Manager, Strategic & Business Planning