HomeMy WebLinkAboutCompass Kitchener - 2018-03-07COMPASS KITCHENER ADVISORY COMMITTEE MINUTES
MARCH 7, 2018 CITY OF KITCHENER
The Compass Kitchener Advisory Committee met this date, commencing at 4:00 p.m.
Present: Mr. L. Collins, Chair
Ms. J. Stephens -Wells, Ms. L. Trumper, Ms. L. Gazzola and Messrs. J. Brown and R.
Villamar
Staff: L. Majcher, Manager of Strategy & Business Planning
J. MacDonald, Community Engagement Consultant
L. Korabo, Executive Assistant to the CAO / Committee Administrator
REPORT CARD
The Committee was circulated with the draft staff report which will introduce the 2017
Compass Kitchener Report Card at the March 19, 2018 Council meeting. Ms. L. Majcher
noted the Report Card will not be attached to the staff report; however, copies will be
distributed to members of Council and senior staff prior to the start of the Council meeting. Ms.
Majcher advised of a late revision to the Report Card to include the City's selection for
SuperCluster funding. Members provided additional input regarding editing changes, and with
these suggested changes, approved the Report Card for printing and presentation.
Members of the sub -committee presenting the Report Card shared a draft PowerPoint
presentation and received feedback on areas to highlight and how to focus messaging in each
of the five categories to clearly communicate a citizen's perspective on some suggested next
steps.
2017-2018 WORK PLAN — UDPATE
The Committee was circulated with an updated work plan showing sub -committee
assignments for the balance of the current term.
Ms. J. Stephens -Wells asked if additional members could be assigned to work on the next
Report Card, scheduled for completion in March 2019. Ms. Majcher suggested that, as this
date is past the end of the current committee term, Ms. Stephens -Wells name be removed and
a determination on membership made in the future.
As the spring meeting of Committee Chairs will now include invitations to all advisory
committee members and be used as an engagement opportunity on community priorities, a
revision to the wording of this work plan item was required.
Compass Kitchener approved the 2017-2018 Work Plan, as amended, this date.
ENGAGEMENT FOR COMMUNITY PRIORITIES
Ms. J. MacDonald advised that she will be working with the identified sub -committee members
(L. Gazzola, L. Trumper, R. Villamar, A. Sare) to develop and lead a community engagement
plan to gather information on community priorities for the next four-year Strategic Plan.
The Committee was circulated with a draft engagement plan developed by combining content
from the following sources: 2017 Compass Kitchener engagement plan; briefing notes;
discussion papers; and, committee minutes.
Ms. MacDonald advised she was seeking feedback on the overall direction for the engagement
as well as the suggestion to change the focus of the Spring Committee Chairs meeting to a full
engagement opportunity, inviting attendance from the full membership of all advisory
committees.
Members reviewed and agreed to the proposed timelines and tactics as follows:
• Phase 1 — Environics phone survey and social media campaign will be used to identify
priorities. Survey results and draft community engagement plan to be shared with
Council at May 7th Strategic Planning session;
• Phase 2 — Use of a mixture of an online component and targeted focus groups,
including an All Committees Meeting to generate ideas and clarify expectations. Final
report on community priorities to be presented to Council on September 10, 2018.
COMPASS KITCHENER ADVISORY COMMITTEE MINUTES
MARCH 7, 2018 - 7 - CITY OF KITCHENER
ENGAGEMENT FOR COMMUNITY PRIORITIES—(CONT'D)
With regard to participants for the focus groups, Ms. Majcher suggested this decision would be
clearer once the Environics survey results have been received. She further suggested the
sub -committee planning the All Committees meeting could begin discussions to outline a
general agenda / timeline. Members of this sub -committee agreed to begin discussions and
report back on April 4th.
Ms. MacDonald thanked Compass Kitchener for their input and guidance and advised she will
schedule meetings of the community engagement sub -committee and, due to tight timelines,
will bring back a draft engagement plan to the April 4th meeting for review by the full
Committee.
SPRING ALL -COMMITTEE MEETING
A decision to change the format of the Spring Committee Chairs meeting to an open invitation
to all advisory committee members was agreed to as part of the previous item's discussion.
ADJOURNMENT
On motion, the meeting adjourned at 5:43 p.m.
L. Korabo
Committee Administrator