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HomeMy WebLinkAboutFIN-18-035 - Summary of Bid Solicitations Approved by the Director of Supply ServicesREPORT TO:Committee of the Whole DATE OF MEETING:2018-12-19 SUBMITTED BY:Margaret Fisher,Director of Procurement,519-741-2200 ext. 7214 PREPARED BY:Laurie Stecho, Supervisor of Purchasing,519-741-2200 ext. 7089 WARD (S) INVOLVED:N/A DATE OF REPORT:2018-08-15 REPORT NO.:FIN-18-035 SUBJECT:Summary of Bid Solicitations Approved by the Director of Supply Servicesor Designate(July 1, 2018 September 30, 2018) __________________________________________________________________________________________ RECOMMENDATION: For Information Only BACKGROUND: In accordance with the Purchasing By-law 2017-106 (Chapter 170 Municipal Code), section City's Director of Supply Services shall prepare a quarterly information only report to Council on Solicitations awarded where the Procurement Value is between $100,000 and $750,000 and the Director of Supply Services approved the award awarded by the Director of Supply Services were within approved budgets, capital projects were s government or granting agencies which require Council approval, and more than one bid was received in response to the bid solicitation. REPORT: Appendix 1 is a listing of the six(6) FINANCIAL IMPLICATIONS: All recommendations awarded by the Director of Supply Servicesordesignate, were within approved budgets. ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department ***This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994for assistance. 5 - 1 81.01 4 $630,312.73$343, (Includes HST) Award Amount 30, 2018) Awarded Vendor(s) MeritechCambridge ONMTE Consultants Inc.Kitchener ON ell September Mill , 2018 July 1 es that currently exist. The services were originally Description or the design have been approved by Construction administration and inspection Funds f Listing of Approved Bid Solicitations ( Engineering Services is proceeding with the reconstruction of Ephraim Street (Ann Street to Ethel Street) and Ethel Street (Frederick Street to North End) under the Water Infrastructure Program (WIP).Council as part of the 2018 budget.The City will be completing the design of this project through the use of a consultant.of this project will be completed by the consultant as well. The project is within Ward 1 and construction is tentatively planned for summer 2020. Engineering Services is proceeding with the reconstruction of Street (Stirling Avenue to Ottawa Street) (approximately 825 metres) to address the infrastructure issuThe infrastructure along Mill Street has reached the end of its useful life and requires full replacement.The project includes the reconstruction of all underground services (sanitary sewer, storm sewer and watermain) as well as sanitary and water service connections to the property line. The asphalt roadway will be reconstructed as well as sidewalks and curbs. This phase of the project is for consulting services to complete the preliminary design, final design, tendering, as was contract administration and inspection. Construction is expected to occur in 2020 and 2021. This project is in Ward 9. Appendix 1 Mill Street Professional 069 085 Professional Bid Solicitation -- Number & Name P18Services (Stirling Avenue to Ottawa Street) ReconstructionP18Services for Ephraim Street (Ann Street to Ethel Street) Ethel Street (Frederick Street to North End) Reconstruction 5 - 2 00 $157,576.24$192,100. ON J A Larue IncQuebec, QCHemson Consulting Ltd. Toronto as dways ities must Operations, nticipated in the related capital costs that - 957 snow melter in INS residential development a - nding sources and net expenditures incurred or year period immediately preceding the preparation of - The Development Charges Act and its associated regulation allow municipalities to recover growthare needed to service new development.In order to do so, under the terms of the Act, municipalprepare a development charge background study and pass a bylaw to determine the development charges, taking the following into account:A forecast of the amount, type and location of housing units, population and noncity.The average capital service levels provided by the municipality in the 10the background study.A review of future capital projects, including analysis of gross expenditures, futo be incurred by the municipality, to provide for the expected development.Development charges (DC) bylaws have a maximum term of five to update the bylaw, a background study must be done, which This unit will replace approved for replacement in the 2018 Annual Fleet Equipment Review. This unit will be used for loading snow from roaand for stock piling snow at the snow dump. The current unit was 10 years old with a 16 year lifecycle and was not needed anymore due to the opening of the new snow dump. Development - 128 Professional 109 One (1) Loader - - T18Mounted Quick Disconnect 181 kw (250 hp) Snow BlowerP18Services Charge Background Study 5 - 3 $229,839.90$151,787.25 ON StantecConsulting Ltd., WaterlooCanadian Hydrant TechnologiesCambridge ON Local hree (3) years. . The assistance of external North (Union to Victoria) and South section sampling of fire hydrant inspection and l months to complete, therefore the work will begin ive tat ) years with option to renew for an additional two (2) one zed financial planning documents that must be in The City requires professional services for the conceptual design, detail design and implementation of improvements to the Iron Horse Trail (Queen to Ottawa). involves a number of staff from across the organization and takes severain the first half of 2018.External consultants are engaged to assist with the preparation of the DC background study and associated bylaw. Development charge background studies are complex and specialiaccordance with legislation and are often appealed to the Planning Appeal Tribunal (LPAT)expertise will ensure that all requirements of the Act are fulfilled and that the the current bylaw. The costs of the DC background study and associated bylaw are completely funded through development charges.This tender is based on fixed unit prices on an estimated represenmaintenance services over the previous tThe average annual spend over the past three (3) years was $53,144. before taxes. The actual spend will depend on the level of activity throughout the term of contract.The term of contract is September 1, 2018 to August 31, 2021, three (3year terms. Iron Horse 067 Professional 103 Fire Hydrants: ices - - P18ServTrail ImprovementsT18Inspection and Maintenance Services 5 - 4