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HomeMy WebLinkAboutComm Svcs - 2004-06-21COMMUNITY SERVICES COMMITTEE MINUTES JUNE 21~ 2004 CITY OF KITCHENER The Community Services Committee met this date commencing at 3:35 p.m. Present: Councillor G. Lorentz - Chair Mayor C. Zehr and Councillors J. Smola, B. Vrbanovic, J. Gazzola, M. Galloway and C. Weylie. Staff: R. Browning, Interim Chief Administrative Officer F. Pizzuto, General Manager of Community Services P. Houston, General Manager of Financial Services & City Treasurer G. Stewart, General Manager of Development & Technical Services C. Ladd, General Manager of Strategic Services & Economic Development S. deMoree, Assistant City Solicitor K. Baulk, Director of Enterprises S. Adams, Director of Community Programs & Services K. Currier, Director of Operations M. Hildebrand, Manager of Aquatics & Athletics G. Hummel, Manager of Park Planning, Development & Operations G. Richardson, Manager of Downtown Planning D. Chapman, Supervisor of Special Events R. Cyr, Athletics Coordinator P. Wetherup, Parks Planner J. Billett, Committee Administrator 1. CSD-04-130 - LEISURE FACILITIES MASTER PLAN - STATUS UPDATE The Committee was in receipt of Community Services Department report CSD-04-130, dated June 16, 2004 concerning the status of the Leisure Facilities Master Plan (LFMP) study. The Committee also received this date associated reports prepared by F.J. Galloway Associates Inc. entitled 'Community Centres Component' and 'Arena Facilities Component', outlining the framework, approach and recommendations to provide direction in each of the respective areas pending completion of the LFMP study. Mr. Greg Hummel provided an overview of study activities and outlined a completion schedule that will lead to presentation of the draft plan in early November. He pointed out that several issues require further direction at this time respecting arenas and community centres and introduced Mr. Fred Galloway, F.J. Galloway Associates Inc. Mr. Galloway outlined a strategic approach for the planning of community centre construction and upgrades. He advised that continuance of the City's practice of investing in community centre construction, supported by school / community based facilities is preferred as it has proved to be more successful than approaches reliant on use of schools and community based facilities alone. He commented on current community centre initiatives respecting Victoria Hills; Chandler-Mowat; Kingsdale; Mill- Courtland and future plans for the south end of Kitchener; where identified needs are currently being assessed. Councillor J. Gazzola requested that additional population and demographic data be provided to assist in considering equitable treatment of areas across the community. At the request of Councillor C. Weylie, Mr. Galloway agreed to provide further clarification regarding statistics for the MilI-Courtland Community Centre relative to Community Centre usage rates. In response to Mayor C. Zehr, Mr. Galloway stated that changes in policies regarding school development has had an impact on other municipalities reliant on such facilities and there is evidence of movement towards balancing City-owned centres with use of community based facilities. Councillor G. Lorentz requested clarification with respect to enhancement of the MilI-Courtland Community Centre and Mr. Galloway advised that need for additional space has been identified. He pointed out that a portable would provide a short term solution, beyond which, further assessment is required to determine if a permanent position would be warranted. Mr. F. Galloway then commented on the proposed strategy for delivery of arena services. He noted that the trend is toward development of twin pad facilities which are less expensive to build and operate. The decommissioning of up to 3 aged arenas is proposed in conjunction with creation of 4 new ice surfaces. It is anticipated that a new twin pad arena will be required between 2011 to 2015 to meet demands of population growth in the south end and there is COMMUNITY SERVICES COMMITTEE MINUTES JUNE 1. 21~2004 -41- CITY OF KITCHENER CSD-04-130 - LEISURE FACILITIES MASTER PLAN - STATUS UPDATE (CONT'D) potential to integrate a community centre proposed for 2012 with an arena facility. In response to Councillor G. Lorentz, Mr. Pizzuto advised that if direction to move forward is given, staff intend to further review the strategies proposed concerning arenas and community centre initiatives and develop options as to how they could be implemented. He added that the review will include a public process and a full report with recommendations is intended to be presented to the Committee in August. Councillor M. Galloway referred to the proposed arena facility in 2011 for the south end and asked that staff take into consideration potential to develop a multi-service facility, as within the same timeframe a library facility, fire hall and recreational facility are also planned. On motion by Councillor B. Vrbanovic - it was resolved: "That Community Services Department report CSD-04-130 (Leisure Facilities Master Plan - Status) and associated reports prepared by F.J. Galloway Associates Inc. entitled 'Community Centres Component' and 'Arena Facilities Component' be received; and further, That staff be directed to develop options for implementation relative to the proposed strategies contained in the Arena / Community Centre Component reports, with a report to be provided at the August 16, 2004 Community Services Committee meeting." CSD-04-110 - COMMUNITY PLAYGROUND GRANT - GLENCAIRN PUBLIC SCHOOL The Committee was in receipt of Community Services Department report CSD-04-110, dated June 8, 2004 concerning a request for a community playground grant. On motion by Councillor B. Vrbanovic - it was resolved: "That the Glencairn Public School "Together In Education" Council be awarded a one-time community playground grant of $750 in 2004 toward installation of a new creative playground for primary aged children, to be located within the existing campus at Glencairn Public School." CSD-04-114 - COMMUNITY GARDEN GRANT - DEANS GATE GARDENS GROUP The Committee was in receipt of Community Services Department report CSD-04-114, dated June 10, 2004 concerning a request for a community garden grant. On motion by Councillor B. Vrbanovic - it was resolved: "That pursuant to Council Policy 1-400 (Community Gardens), a one-time contribution in the amount of $980. be approved to the Deans Gate Garden Group for the start-up of the Deans Gate Community Garden, which includes: a) Services in-kind: transport topsoil & sod stripping b) Cash grant $480. $500.; and further, That the Mayor and Clerk be authorized to sign any and all necessary agreements with the Deans Gate Garden Group, satisfactory to the City Solicitor, to allow the Deans Gate Community Garden to be located on public lands known as the Deans Gate Court Cul-de- sac bulb." COMMUNITY SERVICES COMMITTEE MINUTES JUNE 21~ 2004 - 42 - CITY OF KITCHENER 4. CSD-04-124 - REVISED SERVICE PROVIDER CONTRACT FOR SPECIAL EVENTS - DESIGNATION OF SIGNING AUTHORITY The Committee was in receipt of Community Services Department report CSD-04-124, dated June 14, 2004 concerning revision of the current service provider contract to deal with the issue of liability. On motion by Councillor B. Vrbanovic - it was resolved: "That use of the revised Service Provider Contract - Special Events Contract be approved, satisfactory to the City Solicitor and as attached to Community Services Department report CSD-04-124, as a pre-approved contract to be used in connection with services (excluding performer services) at special events; and further, That the Director of Purchasing, or his designate, be given signing authority on behalf of the City provided that the total payment/consideration shall not exceed $8,000." CSD-04-125 - LICENCE AGREEMENT - WORD ON THE STREET CANADA INC. - DESIGNATION OF SIGNING AUTHORITY The Committee was in receipt of Community Services Department report CSD-04-125, dated June 14, 2004 requesting delegation of signing authority for a licence agreement. On motion by Councillor B. Vrbanovic - it was resolved: "That the Special Events Facilitator be authorized to sign The Word on the Street Canada Inc. license agreement, to the satisfaction of the City Solicitor, for each year of the City's involvement with the festival, as set out in Community Services Department report CSD- 04-125." CSD-04-106 - ADDENDUM TO COMMUNITY SERVICES DEPARTMENT REPORT CSD-04-090 - HOURS OF OPERATION - MUNICIPAL OFF-STREET PARKING FACILITIES The Committee was in receipt of Community Services Department report CSD-04-106, dated June 8, 2004 concerning adjustments to the hours of operation for the new Market parking garage and the Madison Avenue South Surface Lot 18. On motion by Councillor B. Vrbanovic - it was resolved: "That notwithstanding Council's resolution of May 17, 2004 (Item 1 of the Community Services Committee report - Hours of Operation - City Parking Garages/Madison Avenue South Surface Lot 18), adjustments to the hours of operation for the New Market parking garage and the Madison Avenue South surface lot 18 be approved as follows: the New Market garage hours of operation be adjusted from Monday to Sunday, 7:00 a.m. to 10:00 p.m. to Monday to Sunday, 6:30 a.m. to 10:00 p.m. and 2 hours of free parking be offered from 6:30 a.m. to 3:00 p.m. on Wednesdays (May - October only) and Saturdays; and, the 2 hours of free parking offered at the Madison Avenue South Surface Lot 18 on Saturdays be adjusted from 7:00 a.m. to 3:00 p.m. to 8:00 a.m. to 3:00 p.m.; and further, That the by-law to amend By-law No. 88-169 (Municipal Off-Street Parking), as attached to Community Services Department report CSD-04-106, be approved for enactment." COMMUNITY SERVICES COMMITTEE MINUTES JUNE 21~ 2004 - 43 - CITY OF KITCHENER 7. CSD-04-129 - MEMBERSHIP AGREEMENT - CONNECT K-W NETWORK - SOCIAL PLANNING COUNCIL OF KITCHENER-WATERLOO The Committee was in receipt this date of Community Services Department report CSD-04-129, dated June 16, 2004 regarding a membership agreement with the Social Planning Council of Kitchener-Waterloo to provide a network of community based internet access sites across the City. On motion by Councillor B. Vrbanovic - it was resolved: "That the Mayor and City Clerk be authorized to execute the "Membership Agreement - Connect K-W Network Membership" between the Social Planning Council of Kitchener- Waterloo and the Corporation of the City of Kitchener, to the satisfaction of the City Solicitor." DELEGATION PRESENTATION - CIVIC SQUARE OUTDOOR CHESS PROGRAM - UPDATE AND RECOMMENDATIONS FOR ENHANCEMENT The Committee was in receipt of a submission dated June 1, 2004 from the K-W Chess Club concerning the 2004 Civic Square Outdoor Chess Program. Mr. Douglas Hoch, K-W Chess Club, announced that a large scale demonstration chess set has been acquired and has been used on several occasions since the start of the 2004 season. He reviewed recommendations for enhancement of the program, which include: marketing support for the large scale set; use of piped-in classical music in Civic Square; and partial enclosures around 2 chess tables to protect from weather elements and enhance safety of participants. In addition, he advised that the Club is continuing to develop new programming and is currently considering introducing a live chess game. In response to questioning, Mr. Hoch advised that staff are already acting on development of a marketing strategy and have supplied piped in music. He added that a report concerning the proposed enclosures will be brought forward for consideration at a future date. Councillor B. Vrbanovic suggested that the Club consider a permanent type of chess board for Civic Square. Mr. Hoch responded that the Club is open to considering any ideas that would promote the game of chess. CSD-04-116 - GRANT REQUEST - AVAILABLE SPACE ART PROJECT The Committee was in receipt this date of Community Services Department report CSD-04-116, dated June 4, 2004 concerning a grant request from the Available Space Art Project (ASAP) Committee to assist with funding of the project. Mr. Dennis Pellerin, Volunteer / ASAP Committee, advised that the project provides a venue to showcase artwork of local artists by using existing businesses and / or vacant space in the downtown. He stated that the project meets the City's objective to attract people to the downtown and encourages rejuvenation of the area. Ms. Shelia McMath, participating artist, commented that the project provides an inclusive opportunity for young, emerging artists to show their work and enhances the quality of life by integrating visual art into everyday lives. In response to questions, Mr. Pellerin advised that volunteers are working to fill available spaces and are collaborating with the Kitchener Downtown Business Association to produce a promotional package that will also identify the location of other art galleries. Councillor J. Smola advised that the ASAP Committee presentation was heard by the Downtown Advisory Committee and was fully supported. On motion by Councillor J. Smola - it was resolved: "That a one-time general provision grant be approved in the amount of $5,000 ($4,580 cash; $420 in-kind) for the Available Space Art Project in Downtown Kitchener." COMMUNITY SERVICES COMMITTEE MINUTES JUNE 21~ 2004 - 44 - CITY OF KITCHENER 10. CSD-04-109 - RENAMING OF PARK - HURON PARK TO GEORGE LIPPERT PARK The Committee was in receipt this date of Community Services Department report CSD-04-109, dated June 11, 2004 concerning renaming of Huron Park in the area of Weber Street West. Mr. & Mrs. Ken Lippert appeared in support of their request to rename Huron Park to George Lippert Park in recognition of contributions made by industrialist, George Lippert Sr., to the community. Mr. Lippert Sr. operated the Lippert Furniture Company from 1899 until 1922 and was a member for 17 years of the Kitchener Light Commission. The delegation stated that the change in name will also distinguish the park from similarly named Huron Business Park and Huron Natural Area. Mr. & Mrs. Lippert added that an historic bandsaw used in the furniture industry is to be installed as a industrial artifact in the park and the Lippert's will donate a plaque in memory of Mr. Lippert Sr. On motion by Councillor J. Smola - it was resolved: "That in recognition of past contributions made by industrialist George Lippert Sr. to the Kitchener community, the park area known as Huron Park be renamed to the 'George Lippert Park'." 11. CSD-04-112 - COMMUNITY TRAIL ACCESS - PROPOSAL TO PROVIDE ELECTRIC GOLF CARTS FOR PEOPLE WITH MOBILITY CHALLENGES The Committee was in receipt of Community Services Department report CSD-04-112, dated June 11, 2004 concerning a proposal to operate electric golf carts on community trails and in parks. The Committee also received this date a document entitled 'Supplementary Information Booklet' submitted by Mr. Thomas Kaufmann, Wayside Treasure Canada. Mr. Peter Wetherup advised that staff undertook an initial review of the proposal and have the following concerns: · trails are not designed for the vehicle traffic; · additional maintenance costs would be incurred to maintain surfaces consistent for golf cart traffic; and, · the potential for conflict between pedestrian / cyclists and the motorized vehicles. Mr. T. Kaufmann attended in support of the proposal, advising that one of two names will be chosen to describe the service; Park Accessibility Vehicle Excursions (PAVE) or Canadian Recreational Excursions Accessible to Everyone (CREATE). He stated that the purpose of the project is to provide accessibility to community trails for those with mobility challenges. Three types of excursions are intended including: trail trams, guided tours and rental vehicles. He noted that the group is looking to secure a suitable insurance policy and training / orientation will be provided to all cart operators and passengers. In addition, operational activities will be monitored. He asked that the group be permitted to provide exclusive operation on community trails and parks on a trial basis. In response to questions, Mr. Kaufmann advised that it is intended to have sponsors provide the carts and no financial support is being requested of the City. He added that several locations are being assessed for suitability and the group is working on preparing a business plan. In response to Councillor J. Gazzola, Mr. P. Wetherup advised that the City's Park By-law prohibits unauthorized motorized vehicles on trails and a revision to the by-law would be required to permit the proposal to proceed. Councillor M. Galloway asked that the proposal be referred back to staff to address their issues of concern and to allow a business plan to be submitted that would demonstrate the proposal is really more than just a commercial business enterprise. Mayor C. Zehr asked that staff take into consideration restricted operating hours and proper monitoring to address issues of safety. Councillor J. Gazzola also requested staff to consider any required licensing and associated costs. COMMUNITY SERVICES COMMITTEE MINUTES JUNE 21~ 2004 - 45 - CITY OF KITCHENER 11. CSD-04-112 - COMMUNITY TRAIL ACCESS - PROPOSAL TO PROVIDE ELECTRIC GOLF CARTS FOR PEOPLE WITH MOBILITY CHALLENGES (CONT'D) On motion by Councillor M. Galloway - it was resolved: "That a proposal by Mr. Thomas Kaufmann to operate electric golf carts on City community trails to provide access to persons with limited mobility or physical challenges be referred to staff for review and consideration of the issues of concern, as outlined in Community Services Department report CSD-04-112; and further, That a report and business plan concerning this matter be presented for future consideration of the Community Services Committee." 12. CSD-04-127 - OKTOBERFEST DOWNTOWN EVENTS - FUNDING REQUEST 13. The Committee was in receipt of Community Services Department report CSD-04-127, dated June 16, 2004 outlining a request for additional funding to support events and activities in the downtown during 2004 Oktoberfest festivities. Mr. D. Chapman advised that Oktoberfest Inc. recently announced that they were reducing a portion of their annual events in order to balance their 2004 operating budget. As a result, staff developed a solution to ensure the level of activities in the Downtown continues. In response to Councillor J. Gazzola, Ms. P. Houston clarified that no dollars are budgeted for the proposed funding and accordingly, approval of an over-expenditure is required. Mr. Larry Blundell, Oktoberfest Inc., attended in support of the staff recommendation, advising that revenues have not kept pace with rising costs associated with providing entertainment activities in the Downtown and the Board is limited in its options to cut costs. He stated that the Board was dismayed at having to make this decision and has had dialogue with City staff to determine what could be done. Mr. Blundell in responding to questions, advised that entertainment programming will be on a smaller scale and not to the calibre of previous festivals. Councillor B. Vrbanovic asked that efforts be made to obtain additional sponsors to assist in off- setting costs so as to allow programming to be reinstated. Mayor C. Zehr requested that approval be subject to further review to determine if funding is available within existing departmental budgets. On motion by Councillor B. Vrbanovic - it was resolved: "That subject to further review by staff to determine if funding can be accommodated from within existing Departmental budgets, approval be granted for an over-expenditure of $10,000 to fund events and activities in the Downtown during 2004 Oktoberfest." CSD-04-120 - KITCHNER YOUTH SOCCER PROGRAM - UPDATE AND ADVISORY BOARD WORK PLAN The Committee was in receipt of Community Services Department report CSD-04-120, dated June 11, 2004 concerning activities of the Kitchener Youth Soccer (KYS) Program and an attached work plan developed by the KYS Advisory Board. Mr. M. Hildebrand advised that the program has attracted 3,520 youth, exceeding registration expectations. He outlined various program activities and advised that community businesses have indicated an interest in becoming team sponsors. Upcoming activities include the Kitchener International Tournament from July 31 to August 2, 2004 and renovations to the Budd Park indoor soccer facility will begin at the end of June. In response to questions, Mr. Hildebrand advised that it is anticipated the program will be within budget and the timeframe for transition of the program to the KYS Advisory Board is one year. Councillor J. Gazzola raised concerns with regard to the City becoming involved in the indoor soccer program and Mr. F. Pizzuto advised that staff would undertake to provide additional information with respect to the indoor program. COMMUNITY SERVICES COMMITTEE MINUTES JUNE 21~ 2004 - 46 - CITY OF KITCHENER This meeting temporarily recessed at 5:30 p.m. to consider a matter listed on the special Council agenda of this date and reconvened at 5:45 p.m. 14. CSD-04-108 - SPONSORSHIP AGREEMENTS - KITCHENER YOUTH SOCCER PROGRAM 15. 16. The Committee was in receipt of Community Services Department report CSD-04-108, dated June 9, 2004 concerning sponsorship agreements for the 2004 Outdoor and the 2004 / 2005 Indoor Soccer Season. On motion by Councillor M. Galloway - it was resolved: "That the General Manager of Community Services, or his designate, be authorized to enter into sponsorship agreements for the 2004 Outdoor and the 2004/2005 Indoor soccer seasons, with those businesses interested in supporting the Kitchener Youth Soccer Program, subject to the satisfaction of the City Solicitor." CSD-04-117 - MUNICIPAL LIABILITY INSURANCE PROGRAM - KIWANIS CLUB OF TWIN CITIES / KIWANIS PARK - INSURANCE COVERAGE AND OPERATING AGREEMENT The Committee was in receipt of Community Services Department report CSD-04-117, dated June 11, 2004 concerning liability insurance coverage for the Kiwanis Club of Twin Cities relative to operation of the Kiwanis Park. Mr. Mark Hildebrand advised that under the terms of a licensing agreement with the City, the Kiwanis Club is required to carry $5 M liability insurance; however, insurance companies are refusing to insure the Club at that level. The Club has also found that the cost to purchase a minimum limit of $2 M in coverage substantially exceeds last years cost of $5 M in coverage. It is proposed that a new operating agreement be entered into and the City cover the insurance needs for the Club, subject to all City policies and procedures being followed. On motion by Mayor C. Zehr - it was resolved: "That the Kiwanis Club of Twin Cities be included as an additional insured under the City's Municipal Liability Insurance program; such liability insurance coverage pertains only to their operation of Kiwanis Park and Outdoor Swimming Pond, and is in the amount of $5,000,000, and is subject to the terms and conditions of the policy; and, That in consideration of this provision of liability insurance coverage, the Kiwanis Club of Twin Cities agrees to abide by the policies and procedures of the City of Kitchener in the operation of this park and outdoor swimming pond; and further, That the Mayor and Clerk be authorized to execute an operating agreement between the City and The Kiwanis Club of Twin Cities, satisfactory to the City Solicitor." CSD-04-121 - AGREEMENT - K-W GYMNASTICS CLUB / ASAHI JUDO CLUB - CONSTRUCTION OF NEW ROOF - 805 VICTORIA STREET SOUTH The Committee was in receipt of Community Services Department report CSD-04-121, dated June 11, 2004 regarding an agreement with respect to replacement of the roof at the K-W Gymnastics / Asahi Judo Club Training Centre, 805 Victoria Street South. Mr. Roland Cyr advised that the total cost of the roof replacement is $175,000. He pointed out that a grant application will be submitted to the Ontario Trillium Foundation, requesting $75,000. toward the cost. The City is partnering with the Gymnastics Club and the Judo Club in an agreement which is required by the Foundation in consideration of the grant application. Mayor C. Zehr pointed out that the original partnership included the City of Waterloo. Mr. Cyr advised that the City of Waterloo has not yet committed to a financial contribution as it is in the process of reviewing all of its legal agreements. He added that timing has made it necessary to proceed without Waterloo in order to meet the Foundation's deadline to have the signed agreement by COMMUNITY SERVICES COMMITTEE MINUTES JUNE 21~ 2004 - 47 - CITY OF KITCHENER 16. CSD-04-121 - AGREEMENT - K-W GYMNASTICS CLUB / ASAHI JUDO CLUB -CONSTRUCTION OF NEW ROOF - 805 VICTORIA STREET SOUTH (CONT'D) 17. the end of June. Mr. F. Pizzuto advised that in the interim, advice could be sought from Legal Services staff with respect to partnership issues. On motion by Mayor C. Zehr - it was resolved: "That the Mayor and Clerk be authorized to execute an agreement, satisfactory to the City Solicitor and as attached to Community Services Department report CSD-04-121, with the KW Gymnastics Club and Asahi Judo Club, outlining the contributions of each party towards the construction of a new roof at the Gymnastics/Judo Training Centre located at 805 Victoria Street South, Kitchener, Ontario." CSD-04-126 - PEDESTRIAN BRIDGE - ROCKWAY GARDENS - PARTNERSHIP WITH HORTICULTURAL SOCIETY The Committee was in receipt of Community Services Department report CSD-04-126, dated June 14, 2004 concerning installation of a pedestrian bridge over the central water feature in Rockway Gardens. At the request of Mayor C. Zehr, Mr. F. Pizzuto agreed to provide clarification with respect to the origin of the $9,000. contribution to the project from the Kitchener Horticultural Society relative to the Society's grant allocation from the City. On motion by Mayor C. Zehr- it was resolved: "That the request of the Kitchener Horticultural Society to install a pedestrian bridge over the central water feature in Rockway Gardens be approved; and further, That the request to partner with the Horticultural Society by installing the bridge piers and pathway connection be approved." 18. PRESENTATION - MARKET OPERATIONS UPDATE Ms. Stephanie Massel presented an overview of activities of the new Kitchener Market since opening in May 2004. She provided vendor and leasehold statistics relative to current occupancy rates and outlined major special events that have been held at the Market to promote the opening. Vendor and visitor response has been good with comments indicating the new Market is a more inviting place to be. It was noted that the Pea Pod Water Feature, a commissioned piece of artwork by Walter Gibson, will be unveiled in the Market's square on September 4, 2004. Ms. Massel advised that administrative staff will move shortly to their new office space within the Market and extended appreciation to all those involved in making this complex project a success. 19. CSD-04-123 - PARKING ENTERPRISE STRUCTURE - UPDATE The Committee was in receipt of Community Services Department information report CSD-04- 123, dated June 16, 2004 concerning the management and operation of the City's Parking Enterprise. Mr. Keith Baulk advised that in keeping with principles adopted by Council in 2003, a multi-divisional team approach to managing the parking enterprise has been established between the Enterprise Division, By-law Enforcement and Traffic Planning Division. Together, the group will develop a business plan to address asset management, methods to account for parking subsidies and provide analysis for future operating models. 20. CSD-04-133 - MARKET PROJECT UPDATE - DEVELOPER OWNED COMPONENTS The Committee was in receipt of Community Services Department report CSD-04-133, dated June 18, 2004 requesting additional considerations with respect to developer owned components of the new Kitchener Market. Mr. F. Pizzuto advised that a request was received COMMUNITY SERVICES COMMITTEE MINUTES JUNE 21~ 2004 - 48 - CITY OF KITCHENER 20. CSD-04-133-MARKET PROJECT UPDATE - DEVELOPER OWNED COMPONENTS (CONT'D) from Barrel Works for variation to the original operating incentives that would allow operating incentives to be available for leasehold improvements. He stated that staff support the request as the incentive would be used to occupy retail buildings as opposed to paying incentives for empty space. He further advised that additional extensions and incentives relative to the residential component are being recommended which will require 22 units (50% of pre-sales required for bank financing) to be pre-sold by December 31, 2005; a construction deadline of December 31, 2006 provided the first condition is met and construction commences by April 1, 2006; and a 50% monthly parking fee reduction subject to increases over a 5 year period to full market rate. Mr. Pizzuto commented that with the changes proposed the project will be in a better position to move forward to completion. On motion by Mayor C. Zehr - it was resolved: "That the City of Kitchener vary the previously approved operating incentives to Barrel Works for the Retail Component such that they apply to both vacant space and leasehold improvement made by Barrel Works; and, That the City grant an extension for the development of the Residential Component to December 31, 2005 and parking incentives as identified in Community Services Department report CSD-04-133; and further, That the Mayor and Clerk be authorized to execute Amending Agreements with Barrel Works Kitchener Ltd. and Barrel Works Residences Inc., on terms and conditions satisfactory to the City Solicitor, to implement the variation to the operating incentives for the Retail Component, and extension and parking incentives for the Residential Component." 21. ADJOURNMENT On motion, the meeting adjourned at 6:15 p.m. Janet Billett, AMCT Committee Administrator