Loading...
HomeMy WebLinkAboutCompass Kitchener - 2019-01-09 COMPASS KITCHENER ADVISORY COMMITTEE MINUTES JANUARY 9, 2019 CITY OF KITCHENER The Compass Kitchener Advisory Committee met this date, commencing at 4:05 p.m. Present: Ms. E. Duhaime, Ms. L. Gazzola, Ms. J. Stephens-Wells, Ms. L. Trumper, Ms. L. Fioze and Mr. O. Samad Staff: K. Cooper, Manager, Strategic & Business Planning L. Korabo, Committee Administrator 1. WELCOME TO COMPASS KITCHENER / INTRODUCTIONS Ms. K. Cooper extended a welcome to the first 2019 meeting of Compass Kitchener. Each member provided a brief introduction of their background and interest in applying for this appointment. 2. ADVISORY COMMITTEE TRAINING & ORIENTATION Ms. J. Rodrigues, Legislated Services, provided advisory committee training for Compass Kitchener covering topics such as: roles and responsibilities, meeting procedure, Code of Conduct and conflict of interest. Ms. K. Cooper then provided a PowerPoint overview of meeting scheduling, committee mandate, strategic planning, strategic & business planning evaluation, all advisory committee meetings and work plan. She also shared information on the Strategic Plan and the five strategic areas of focus within: Open Government; Strong & Resilient Economy; Safe & Thriving Neighbourhoods; Sustainable Environment & Infrastructure; and, Effective & Efficient Government. She commented on timelines associated with development of a new Strategic Plan (2019-2022) as well as the evaluation process (citizens’ report card) of the work done by staff in 2018. Members were advised that some community engagement has already taken place and the following have been identified as proposed community priorities for the new strategic planning cycle: environmental, social and economic. All of these categories overlap in some manner and can be advanced by staff under the umbrella of ‘organizational excellence’. Members were advised that a draft work plan for Compass Kitchener has been developed by staff, outlining an overview of what will be discussed at each committee meeting. A copy of this was shared with members. Ms. Cooper noted the February committee meeting will begin the report card process. 3. ELECTION OF CHAIR AND VICE CHAIR POSITIONS Ms. K. Cooper reviewed the roles and responsibilities for the positions of Chair and Vice-Chair then opened the floor for nominations for the position of Chair. Ms. L. Trumper nominated Ms. J. Stephens-Well who accepted the nomination. There were no other nominations for Chair. Ms. Stephens-Wells was appointed by unanimous consent. Ms. E. Duhaime expressed interest in the position of Vice-Chair and as there were no other nominations for this position, Ms. Duhaime was appointed Vice-chair by unanimous consent. 4. REPORT CARD EVALUATION / WRITE UP AND NEXT STEPS Ms. K. Cooper advised the previous Compass Kitchener committee started work on the strategic plan progress report, which is now in draft form. She noted staff are now updating the information on the status of each initiative (to December 2018) in the Business Plan in this draft report. The updated draft document will then be circulated to Compass Kitchener members for review and for further discussion and revision at the February meeting. The information contained therein will form the basis of the next report card evaluation. It was noted that, historically, too many projects were being proposed by staff, with a significant number not completed as envisioned. Ms. Cooper commented that Mr. D. Chapman, CAO, has given direction that staff be more specific in identifying business plan items for each year of the Strategic Plan, and also ensure that listed projects are strategic and not simply part of core business. COMPASS KITCHENER ADVISORY COMMITTEE MINUTES JANUARY 9, 2018 - 2 - CITY OF KITCHENER 4. REPORT CARD EVALUATION / WRITE UP AND NEXT STEPS (Cont’d) In 2019, 54 projects are being proposed and there is high confidence the majority will be completed. Of these projects, one-third will be strategic and there will be more emphasis on what can be done in each of the five strategic areas. As 2018 marked the last year of the current Strategic Plan, Compass Kitchener's report to Council should comment on progress made relative to the Strategic Plan in 2018 as well as reflect on progress made over the full 2015-2018 period covered by the Strategic Plan. Ms. Cooper committed to circulating the report card evaluation report as soon as it is finalized with year-end statistics. She also agreed to provide copy of the 2018 Environics report to members. 5. ALL ADVISORY COMMITTEES MEETING – JANUARY 24, 2019 Ms. K. Cooper advised that one of the roles of Compass Kitchener is to bring together all advisory committees twice per year to advance collaboration opportunities. One of these meetings is dedicated for attendance by the Chairs and Vice-chairs only with the second meeting open to all committee members. The role of Compass Kitchener is to plan, organize and help facilitate these sessions with the help of staff assigned to the Committee. th Ms. J. Stephens-Wells noted the January 24 meeting will be somewhat different from the regular All Advisory Committee meeting as it will be open to all committee members and will serve to introduce them to the City’s strategic planning process and provide their input. Ms. Cooper will work with the Chair and Vice-Chair to refine meeting content but shared plans for the overall format for the evening with all members. All Compass Kitchener members were asked to participate in the evening and act as scribes at tables where facilitated discussions will be led by members of the City’s senior leadership team. 6. OTHER BUSINESS - Nil 7. ADJOURNMENT On motion, the meeting adjourned at 5:40 p.m. L. Korabo Committee Administrator