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Home My WebLink AboutFCS Minutes - 2019-01-21FINANCE & CORPORATE SERVICES COMMITTEE MINUTES JANUARY 21, 2019 CITY OF KITCHENER The Finance and Corporate Services Committee met this date, commencing at 4:30 p.m. Present: Councillor S. Davey - Chair Mayor B. Vrbanovic and Councillors D. Chapman, K. Galloway-Sealock, J. Gazzola, B. Ioannidis, M. Johnston, S. Marsh, C. Michaud, D. Schnider and P. Singh. Staff: D. Chapman, Chief Administrative Officer M. May, Deputy CAO & General Manager, Community Services V. Raab, General Manager, Corporate Services J. Readman, General Manager, Development Services J. Lautenbach, Chief Financial Officer, Financial Services D. McGoldrick, General Manager, Infrastructure Services C. Bluhm, Executive Director, Economic Development D. Murray, Director, Technology Innovation & Services M. Hildebrand, Director, Neighbourhood Programs & Services K. Cooper, Manager, Strategic & Business Planning E. Robson, Coordinator, Arts/Creative Industries J. Bunn, Manager, Council & Committee Services/Deputy City Clerk 1. DSD-18-163 WATERLOO REGION SMALL BUSINESS CENTRE DIGITAL MAIN STREET PROGRAM FUNDING AGREEMENT WITH THE ONTARIO BUSINESS IMPROVEMENT AREA ASSOCIATION (OBIAA) The Committee considered Development Services Department report DSD-18-163 dated December 21, 2018 recommending execution of a funding agreement with the Ontario Business Improvement Area Association (OBIAA) for the Digital Main Street program. In response to questions, staff agreed to email members of Council a summary of the results of the pilot Digital Main Street Program and a copy of the financial structure of the pilot program. On motion by Councillor K. Galloway-Sealock - it was resolved: That the Mayor and Clerk be authorized to execute a funding agreement, subject to the satisfaction of the City Solicitor, as outlined in Development Services Department report DSD-18-163, with the Ontario Business Improvement Area Association (OBIAA) for the loo Region Small Business Centre. 2. FIN-19-003 2019 DONATIONS MADE TO CITY-RELATED ORGANIZATIONS The Committee considered Financial Services Department report FIN-19-003 dated January 2, 2019 recommending the 2019 donations received by the City of Kitchener on behalf of City- related organizations be redistributed to those organizations as intended by the donor. On motion by Councillor K. Galloway-Sealock - it was resolved: That for the fiscal year 2019, donations received by the City of Kitchener on behalf of City- related organizations, namely Minor Sports Groups, Neighbourhood Associations, KW Golf Committee, KW Chamber of Commerce Physicians Recruitment and Advocacy Group, and Tier 1 and Tier 2 grant recipients, as outlined in Financial Services Department report FIN- 19-003, be redistributed to those organizations as intended by the donor. 3. CSD-19-001 NEIGHBOURHOOD ASSOCIATION AFFILIATION 2019 The Committee considered Community Services Department report CSD-19-001 dated December 28, 2018 recommending approval of the Neighbourhood Associations, outlined in Report CSD-19-001, for affiliation under Council Policy MUN-FAC- 324 (Affiliation Neighbourhood Association) for 2019, and the addition of the Associations to FINANCE & CORPORATE SERVICES COMMITTEE MINUTES JANUARY 21, 2019 - 14 - CITY OF KITCHENER 3. CSD-19-001 NEIGHBOURHOOD ASSOCIATION AFFILIATION 2019 On motion by Councillor K. Galloway-Sealock - it was resolved: That the list of proposed Neighbourhood Associations attached to Community Services Department report CSD-19-001, be approved for affiliation for the year 2019 and added 4. DSD-19-004 ALL-WAY STOP CONTROL SEABROOK DRIVE AT WOODBINE AVENUE The Committee considered Development Services Department report DSD-19-004 dated December 13, 2018 recommending approval of the installation of an all-way stop at the intersection of Seabrook Drive and Woodbine Avenue. On motion by Councillor K. Galloway-Sealock - it was resolved: That the Uniform Traffic By-law be amended for the installation of an all-way stop at the intersection of Seabrook Drive and Woodbine Avenue, as outlined in Development Services Department report DSD-19-004. 5. CAO-19-001 2015-2018 BUSINESS PLAN STATUS AND 2019 BUSINESS PLAN PROJECT LIST The Committee considered report CAO-19-001 dated January 9, as attached to Report CAO-19-001. Ms. K. Cooper was in attendance and responded to questions from the Committee. Councillor B. Ioannidis brough Office report CAO-19-001, and moved the following: that staff be directed to include Affordable Housing in the 2019 Business Plan, and to collaborate in partnership with Kitchener Housing Inc., and other community partners, on ways to achieve increasing the supply of affordable housing in the City. His motion further directed staff to bring forward Affordable Housing as a possible priority item for consideration during the 2019-2022 Strategic Planning Process. In response to questions, staff agreed to forward the link to the online document to members of In response to questions, Ms. Cooper advised any additional priority items added to the 2019 Business Plan would have an impact on the 2019 budget and require additional consideration relating to resource allocation. Councillor S. Marsh suggested future business plans include a reserved amount of resources, such as funding and staff capacity, to facilitate additional council priorities in the business plan. directing staff to initiate an Affordable Housing Study as part of the 2019 Business Plan. final budget meeting. The following motion was then voted on and was Carried Unanimously on a recorded vote. On motion by Councillor B. Ioannidis - it was resolved: That the City of Kitchener 2019 Business Plan Project List, as outlined in Appendix B to report CAO-19-001 be approved, subject to budget deliberations; and, FINANCE & CORPORATE SERVICES COMMITTEE MINUTES JANUARY 21, 2019 - 15 - CITY OF KITCHENER 5. CAO-19-001 2015-2018 BUSINESS PLAN STATUS AND 2019 BUSINESS PLAN That staff be directed to include Affordable Housing in the 2019 Business Plan; and, That staff be directed to collaborate in partnership with Kitchener Housing Inc. and other community partners, on ways to achieve increasing the supply of affordable housing in the City; and further, That staff be directed to bring forward Affordable Housing as a possible priority item for consideration during the 2019- 6. DSD-19-003 2019 ARTIST-IN-RESIDENCE APPOINTMENT The Committee considered Development Services Department report DSD-19-003 dated December 21, 2018 recommending the appointment of Mary Neil as the 2019 City of Kitchener Artist-in-Residence. Ms. Neil was in attendance to present a short video explaining her proposal to be the 2019 Artist- in-Residence. She further answered questions from members of Council. The following motion was then voted on and was Carried Unanimously on a recorded vote. On motion by Mayor B. Vrbanovic - it was resolved: That Mary Neil be appointed as the 2019 City of Kitchener Artist-in-Residence as recommended by the Public Art Working Group and Arts and Culture Advisory Committee; and further, That the Mayor and Clerk be authorized to execute an agreement, subject to the satisfaction of the City Solicitor, with Mary Neil, outlining the obligations of the Artist-in- Residence appointment, as outlined in Development Services Department report DSD- 19-003. 7. COR-19-001 1440 HURON ROAD (FIRE STATION 7) CELLULAR TOWER LAND LEASE The Committee considered Corporate Services Department report COR-19-001 dated January 7, 2019 regarding the authorization of a land lease agreement with Signum Wireless for the installation of a telecommunications tower at 1440 Huron Road. Mr. D. Murray was in attendance and responded to questions from the Committee. It was requested that the two clauses of the recommendation be voted on separately. Clause one was then voted on and was Carried Unanimously on a recorded vote. Clause two was then voted on and was Carried on a recorded vote, with Mayor B. Vrbanovic and Councillors P. Singh, B. Ioannidis, M. Johnston, D. Schnider, D. Chapman, S. Marsh, K. Galloway-Sealock, C. Michaud, and S. Davey voting in favour; and, Councillor J. Gazzola voting in opposition. On motion by Councillor B. Ioannidis - it was resolved: That the Mayor and Clerk be authorized to sign an agreement, subject to the satisfaction of the City Solicitor, as outlined in Corporate Services Department report COR-19-001, with Signum Wireless to enter a land lease agreement for the purpose of installation of a telecommunications tower at 1440 Huron Road; and further, That the annual revenue from this land lease agreement be used to fund Digital Kitchener initiatives equally split between funding for community facing technology investments and funding to support internal digital transformation initiatives. FINANCE & CORPORATE SERVICES COMMITTEE MINUTES JANUARY 21, 2019 - 16 - CITY OF KITCHENER 8. ADJOURNMENT On motion, this meeting adjourned at 5:47 p.m. J. Bunn Manager, Council and Committee Services/Deputy City Clerk