HomeMy WebLinkAboutFIN-19-006 - FPO18-149 Supply and Delivery of Entrance Mats (Cooperative)REPORT TO:Committee of the Whole
DATE OF MEETING:2019-01-29
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Steve Rudak, Buyer,519-741-2200 ext. 7213
WARD (S) INVOLVED:N/A
DATE OF REPORT:2019-01-02
REPORT NO.:FIN-19-006
SUBJECT:FPO18-149Supply and Delivery of Entrance Mats (Cooperative)
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RECOMMENDATION:
That the City piggybacks on GuelphCooperative Tender,Reference Number: 18-175,
Supply and Delivery of Entrance Mats, awarding to Swan Dust ControlLimited, Waterloo,
Ontario, at their tendered unitpricesforsix (6) monthswith an option to renew for four
(4)additional twelve (12) month terms.
BACKGROUND:
This is a cooperative tender issued by the City of Guelph (Lead Agency), for the supply and
delivery of entrance mats for the Guelph Cooperative Purchasing Group (GCPG) and the Grand
River Cooperative Purchasing Group (GRCPG).The GRCPG participating agencies are:
City of Kitchener
Wilfrid Laurier University
Waterloo-Wellington Local Health Integration Network
Theestimatedaverage annual spend with Unifirst Canada over the past four (4) years
was $27,779.86. The actual spend will depend on the level of activity throughout the term of the
contract.
REPORT:
As per clause 170.7.3 of the PurchasingBy-law2017-106, it states,the Director of Supply
Services shall submit a report to Council recommending award of a purchase greater than
$100,000 if any one or more of the following conditions apply:d. only one bid is received in
response to a solicitation
Tenders were advertised publicly on the City of Guelph website. Documents were downloaded
by five (5) interested parties and by the closing date of Friday October 4, 2018, one (1) tender
had been received.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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The following tender wasreceived:
Swan Dust Control LimitedWaterloo ON
The average price for supply and delivery of entrance mats has increased 2%from the 2018
contract.
The tender was reviewed by C. Rendell, City of Guelph Purchasing Agent and S. Rudak, Buyer,
who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts.
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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