HomeMy WebLinkAboutFIN-19-008 - T18-100 Stormwater Management Facility 144 Victoria Park Lake Forebay Sediment RemovalREPORT TO:Committee of the Whole
DATE OF MEETING:2019-01-29
SUBMITTED BY:Margaret Fisher,Director of Procurement,519-741-2200 ext. 7214
PREPARED BY:Amy Carr, Buyer,519-741-2200 ext. 7184
WARD (S) INVOLVED:Ward 9
DATE OF REPORT:2019-01-16
REPORT NO.:FIN-19-008
SUBJECT:T18-100 Stormwater Management Facility 144 Victoria Park Lake
Forebay Sediment Removal
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RECOMMENDATION:
That Tender T18-100 Stormwater Management Facility 144 Victoria Park Lake Forebay
Sediment Removal,be awarded to R & M Construction, Acton, Ontario, at theirtendered
price of $431,106.55,includingcash allowanceand contingencies of $50,000.,plus H.S.T.
of $56,043.85, for a total of $487,150.40.
BACKGROUND:
The City owns and operates 109 Stormwater Management Facilities (SWMFs) which includes
the Victoria Park Lake Forebay.
Water Resources Act, the City is required to maintain the function of these facilities.The Victoria
Park Forebay SWMF has a design sediment cleanout frequency of 7to9 years. The disposal
cycle of the sediment in 2019 meets this design frequency.
Construction is plannedto commence in February and be completed in March 2019 in order to
minimize disruption to the public use of the park amenities during the summer.
REPORT:
The value of this purchase falls below the Council approval threshold of the purchasing by-law.
As per clause 170.7.3(b) of the PurchasingBy-law2017-106, it states
the Director of Supply Services shall
submit a report to Council recommending award.
Tenders were advertised publiclyonthe City of Kitchener website. Documents were
downloaded twenty-nine(29) interested parties and by the closing date of Friday January 11,
2019,eleven(11) tenders had been received.
***This information is available in accessible formatsupon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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The following tenders were received:
BidPrice(Incl. Taxes)
Greenspace Landscaping and Property Services Inc.TorontoON$383,886.99
R&M ConstructionActonON$487,150.40*
Sierra Infrastructure IncWoodstockON$513,430.70
J-AAR Excavating LimitedLondonON$595,701.65
Bel-Air Excavating & Grading Ltd.CambridgeON$599,945.25
Tervita CorporationHamiltonON$601,696.75
Capital Paving Inc.GuelphON$614,730.15
Kieswetter Excavating Inc.St. ClementsON$644,834.50
Titanium Contracting Inc.TorontoON$997,622.76
Lancoa Contracting Inc.CaledonON$1,129,003.34
CSL Group LtdAncasterON$1,170,906.00
The tender submitted by Greenspace Landscaping was deemed non-compliantand disqualified.
The tender required bidders to provide proof of ability for three (3) projects for the same or similar
scope as the one described in the Tender. The three projects submitted by Greenspace
Landscaping did not meet the requirements with respect to on-line pond works, removing
sediment from a pond and disposingof sediment.
The tenders were reviewed by D. Arsenault, Project Engineer,GHD Group
Consultants for the project,N. Gollan, Manager of Stormwater Utilityand B. Bishop Design and
Construction Project Manager,who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender,the design and implementation of these types
of projects typically involves City staff and resources from across the Corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all City staff in support of the project such as Engineering, Kitchener Utilities, Transportation
Planning and Operations. The line item also includes all regulatory permitting, geotechnical and
material testing, detouring and traffic control, alternate access and any other miscellaneous
costs. Projects utilizing in-house staff will include costs for inspection during construction and
contract administration.
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The net costfor this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
provided from the Sediment Management Program and the Park/SWM Enhancements account.
The estimated surplus (D) will remain in the sediment management program account to fund
other sediment management work in 2019.
Tender 18-100
Stormwater Management Facility 144 Victoria Park Lake Forebay Sediment Removal
Estimated Cost for this Work
Tender T18-100, including HST487,150.40
less: HST rebate on tender(48,456.35)
Net Cost Being Awarded438,694.05 A
Costs Incurred to Date-
Projected Costs:Staff Time/Permitting/Material Testing15,000.00
Total Estimated Cost for this Work$ 453,694.05 C
Budget for this Work
Sediment Management Program 209,000.00
Park/SWM Enhancements300,000.00
Total Budget available$ 509,000.00 B
Estimated Surplus/(Deficit) (B -C)55,305.95 D
COMMUNITY ENGAGEMENT:
INFORMThis report has been posted
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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