HomeMy WebLinkAboutFIN-19-005 - Summary of Bid Solicitations Approved by the Director of Supply Services or Designate (October 1, 2018 - December 31, 2018.REPORT TO:Committee of the Whole
DATE OF MEETING:2019-01-29
SUBMITTED BY:Margaret Fisher,Director of Procurement,519-741-2200 ext. 7214
PREPARED BY:Laurie Stecho, Supervisor of Purchasing,519-741-2200 ext. 7089
WARD (S) INVOLVED:N/A
DATE OF REPORT:2019-01-11
REPORT NO.:FIN-19-005
SUBJECT:Summary of Bid Solicitations Approved by the Director of Supply
Servicesor Designate(October1, 2018 December31, 2018)
__________________________________________________________________________________________
RECOMMENDATION:
For Information Only
BACKGROUND:
In accordance with the Purchasing By-law 2017-106 (Chapter 170 Municipal Code), section
City's Director of Supply Services shall prepare a quarterly information only report
to Council on Solicitations awarded where the Procurement Value is between $100,000 and
$750,000 and the Director of Supply Services approved the award
awarded by the Director of Supply Services were within approved budgets, capital projects were
s
government or granting agencies which require Council approval, and more than one bid was
received in response to the bid solicitation.
REPORT:
Appendix 1 is a listing of the seven(7)
FINANCIAL IMPLICATIONS:
All recommendations awarded by the Director of Procurementordesignate, were within
approved budgets.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief FinancialOfficer, Financial Services
Department
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
11 - 1
1920
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HST)
650396
PortionPortion
,,
5431
$$
Including
(
Award Amount
City of Kitchener City of Kitchener
, 2018)
1
3
da Ltd.
a
Awarded
Vendor(s)
Bang the Table CanVancouver BCRiepert Salt & SuppliesWaterloo ON
December
s.
City
while
,
, which
operative
, 2018
-
1
.
al Municipality
strict School Board,
October
he Region
and City of Waterloo
for users to provide input.
,
Description
ticipating agencies included; City of
an online public engagement tool
Cambridge
. Par
have
.
ng methods
and delivery of water softener salt and ice
of Waterloo and Area Municipalities are working
operative tender issued by the City of Cambridge
-
, City of
operative Tender issued by t
-
Guelph/Wellington, County of Wellington, The Elliot
-
term with option to renew for 4 additional 1 year periods.
he supply
provide an intuitive interface for public users and staff
Listing of Approved Bid Solicitations (
Kitchener
yearyear term with option to renew for 4 additional 1 year period
his is a co
The Regioncollaboratively to will providing engagiTof Waterloo (Lead Agency). Participating agencies include: of 3For tmelting productsThis is a co(Lead Agency), on behalf of the Grand
River CoProcurement Group (GRCPG) and the Guelph Cooperative Purchasing GroupKitchener, City of Cambridge, City of Waterloo, Community Living Community, Kitchener Public Library, Region
of Waterloo, Township of North Dumfries, Upper Grand DiWaterloo Catholic School Board, Waterloo District School Board, Wellington Catholic School Board, Wellington/Dufferin/Guelph Public
Health and Wilfrid Laurier University1
-
Appendix 1
Operative)
Online
-
011 160 Supply and
--
Bid Solicitation
Number & Name
FPO18Public Engagement System (CoFPO18Delivery of Water Softener Salt and Ice Melting Products (Cooperative)
11 - 2
0002
..
538
000
,,
(Budget)
7074
$2
$
BC
Kehoe Le DistributorsCambridge ONUrban Systems Limited Vancouver
mine the
Use Trails
-
.
law
-
for fire department uniforms remained the
ing
087 Kitchener Fire Department Uniform Program.
pric
% from the 2018 contract.
that this project will follow the master plan approach
-
7
ocial cohesion. With the adoption of both the
Kehoe Le Distributors, Cambridge, Ontario, was
,
renewal
identified projects within the plan.
-
year term with option to renew for 3 additional 1 year periods.
lowed by the previous by
The price for water softener salt and ice melting materials has increased 2.For the renewal of the contract for supply and delivery of fire department uniforms. In 2017awarded P17An
extensive process was completed in order to deterwinning proponent. The estimated spend against the contract at that time was noted as $25,000 per year, so a formal recommendation
did not go to Council as the spend over the term of the contract would have been less than the original $125,000 al1The same from the 2018 contract pricing.Cities around the world have
found that investments in high quality bicycle infrastructure leads to a more equitable transportation system, better quality of life for its citizens and stronger sand Pathways Master
Plan in 2012, the city is well on its way to making Kitchener a more cycling and walking friendly community.It is expected within the Municipal Class Environmental Assessment (MCEA)
guide and will, at a minimum, complete the EA requirements for city
Kitchener Fire
87
0047 Professional
--
7
P1Department Uniform ProgramP18Services: Cycling and Trails Master Plan
11 - 3
472.72
354.35223.28
,,,
1
865
$$107
$
nd
Dirt Cheap Inc.Kitchener ONCorporate Express Canada Inc., o/a Staples Advantage CanadaMississauga ONaMcCordick, A Bunzl CompanyCambridge ONWeber Supply Company Inc.Kitchener ON
)
5%
.
(
.
Urban
five
,
decreased 1
as
h
This tender is a split
ulch
four (4) candidates for further
were reviewed and rated
December 17, 2018
and m
ed
soils, conditioners and mulches
Monday
onditioners
.
contract.
c
8
Vancouver B.C.
oils,
201
s
and rating
2017/
.
term with option to renew for 2 additional 1 year periods.
year term with option to renew for 2 additional 1 year periods. yearyear term with option to renew for 2 additional 1 year periods.
y the closing date of
Bproposals had been received andThe review committee shortlistinterviewsThe committee recommended awarding the project to Systems Limited, For the supply and delivery of 1The price for
from the For the supply and delivery of work gloves. award.1The price for work gloves has decreased 9.7% from the 2017/18 contract. For the supply and deliver of safety spill response
and traffic supplies1
Mulch
and
099 Supply Soils, 124 Work Gloves172 Safety, Spills
---
T18Conditioners T18T18Response, and Traffic Supplies
11 - 4
& traffic supplies has
The overall price for safety, spills responsedecreased 6.2% from the 2017/18 contract.
11 - 5
