HomeMy WebLinkAboutFinance & Admin - 1993-12-06FAC\1993-12-06
FINANCE AND ADMINISTRATION COMMITTEE MINUTES
DECEMBER 6, 1993
The Finance and Administration Committee met this date, commencing at 11:15 a.m., under the
Chairmanship of Councillor C. Zehr with the following members present: Mayor D.V. Cardillo, Councillors
B. Stortz, T. Galloway, G. Lorentz, J. Smola, M. Wagner, C. Weylie and J. Ziegler.
Others present: Councillor M. Yantzi, Messrs. T. McKay, J. Gazzola, R. Freeborn, F.S. Graham, J.
Wallace, R.W. Pritchard, J. Hancock, W. Beck, J. Cicuttin, S. Gyorffy, L. Proulx, T. McCabe, T. Boutilier,
L.F. Parkhouse, G. Sosnoski and Mrs. J. Koppeser.
Mayor D.V. Cardillo assumed the Chair to conduct the election of a Chairman and Vice-Chairman.
1.
ELECTION OF CHAIRMAN
On a motion by Councillor B. Stortz -
It was resolved:
"That Councillor C. Zehr be appointed Chairman of the Finance and
Administration Committee for a term expiring November 30, 1994."
2.
ELECTION OF VICE-CHAIRMAN
On a motion by Councillor M. Wagner -
It was resolved:
"That Councillor B. Stortz be appointed Vice-Chairman of the Finance and
Administration Committee for a term expiring November 30, 1994."
3.
LIABILITY CLAIM - 15 WILKINS DRIVE
The Committee was in receipt of reports from Mr. S. Gyorffy and Mr. J. Wallace dated November
29 and November 30, 1993 outlining staff's position on the owner's request for compensation.
They were also in receipt of the report from Mr. Murray H. Schmitt, Consulting Engineer, dated
November 10, 1993 as well as a variety of documents relating to the owner's previous claim which
was dealt with by the City's Insurance Adjusters in 1992.
Mr. J. Crawford was in attendance this date in support of his claim and previously submitted a
Statement of Claim as well as work estimates by two area contractors. Mr. Crawford referred to
Mr. Schmitt's report noting that he has concluded the City is responsible for damages. He referred
to the surcharge of water resulting from runoff at the Serbian Church site and noted that debris
from the site had plugged the sewer causing the water backup. He stated that he had observed
water coming up through his basement floor via a drainage pipe.
Mayor Cardillo asked whether there was evidence of debris on the Serbian Church site during
previous rain storms and Mr. Crawford replied that there was always debris in evidence.
Councillor Galloway noted that Mr. Crawford had not as yet repaired damage to his home and
inquired as to the position of his insurance company. Mr. Crawford replied that they are claiming
no fault on the basis of his observation that water was entering the house through the pipe
previously referred to.
Councillor Stortz noted that Mr. Schmitt's report appears to contradict itself and expressed the
opinion that surface and ground water are the cause of the damage. Councillor Galloway noted
that Mr. Crawford has indicated that water was entering the house through a pipe which is part of
the sewer system and that his insurance company has not made investigation, only reacted to Mr.
Crawford's personal observation. Councillor Galloway also agreed that Mr. Schmitt's report is
ambiguous and subject to interpretation. Councillor Stortz stated that he assumed the Schmitt
report would indicate a problem with the City infrastructure, however, this would not appear to be
the case. He noted that the first seven pages of the report appear to support the position of staff
that the flooding is a result of surface and ground water, which is not the responsibility of the City
once it is given final approval to grading plans. Councillor Galloway advised that he was on
FINANCE AND ADMINISTRATION
COMMITTEE MINUTES- 111 -DECEMBER 6, 1993
3.
LIABILITY CLAIM - 15 WILKINS DRIVE (cont.)
Wilkins Drive the day of the storm and confirmed the existence of storm water problems. He noted
that the house adjacent to the Church property has experienced severe water problems as a result
of drainage from the Church site. He added that the Church has installed a catch basin and a
hookup to the City system, however, the runoff problems continue as the site has not been
landscaped. Councillor Galloway added that the City has had no luck to date in forcing the
Church to improve the situation and has already issued one stop work order.
Mayor D.V. Cardillo put forward a motion that the owner of 15 Wilkins Drive be awarded a
$5,000.00 grant without prejudice or precedent relative to water damage.
Mayor Cardillo offered the opinion that the City has a responsibility in this regard and disagreed
with the comment of Mr. Schmitt that the City is lax in its enforcement of by-laws. Councillor Stortz
indicated that he could not support the motion, but noted there may be strong grounds for civil
action against the Church. Councillor Weylie agreed with the comments of Councillor Stortz and
stated that there is no proven liability on the part of the City.
Councillor Lorentz noted that the Schmitt report refers to ground and surface water as the causes
of flooding at 15 Wilkins Drive, and that once final grading is approved residents have every right
to change grading on their property. He also inquired as to the status of the Serbian Church
project. Mr. Gyorffy indicated he had spoken briefly with Mr. Witmer of the City's Building Division
and was informed that final grading has not been approved to date. Mr. McCabe advised that all
site works must be completed within one year of occupancy and that the City has a Letter of Credit
from the owner. He also advised that completion of the Church project is on hold pending the
outcome of an Ontario Municipal Board Hearing with regard to an illegal addition, and that a date
for the Hearing has not been set. Councillor Lorentz inquired as to what remedial action could be
taken by the City in the interim. Mr. McCabe replied that the City usually intervenes where
flooding is involved and noted that legislation allows the City to correct the problem and add the
cost of remedial work to the tax roll. Councillor Galloway added that it was his understanding June
of 1994 is the deadline for completing site works and advised that the Church has agreed to make
improvements in the Spring. He added that this situation is not a result of lack of effort on the part
of Building Division staff.
Mr. Wallace acknowledged that the problem is complicated by the Ontario Municipal Board
Hearing, but that the City could move for an injunction based on an agreement previously signed
by the owner. The City would then have to apply for an order to remove the illegal addition.
Councillor Stortz expressed disbelief that the City would have no authority to correct such a
problem before the Ontario Municipal Board Hearing. Mr. Wallace cautioned that the issue
involves a question of good faith and the City should determine an appropriate reaction based on
circumstances. Councillor Stortz asked that Mr. Wallace report in this regard.
Councillor Ziegler agreed with the comments of Councillor Stortz, noting that all evidence heard to
date indicates that the Serbian Church is the principle cause of the flooding. He suggested that
though the City should not grant funds to the claimant it should provide Mr. Crawford's lawyer with
all documentation regarding development approvals for the Church property. Mr. Wallace stated
that this type of information would be available in evidence.
The motion by Mayor D.V. Cardillo to award a $5,000.00 grant without prejudice or precedent was
voted on and .
LOST
Councillor Galloway expressed frustration with regard to this and other instances where a
ratepayer is left with the impression that his or her only recourse is to hire a lawyer and pursue the
matter in the Courts.
3.
LIABILITY CLAIM - 15 WILKINS DRIVE (cont.)
On a motion by Councillor B. Stortz -
It was resolved:
"That no action be taken on the request of Mr. J. Crawford for a grant relative
FINANCE AND ADMINISTRATION
COMMITTEE MINUTES- 112 -DECEMBER 6, 1993
to water damage at the property known municipally as 15 Wilkins Drive."
By general consent, it was agreed that Legal Department staff would co-operate with Mr. Crawford
concerning any future litigation involving the Serbian Church.
4.
1994 STREET VENDOR BY-LAW
The Committee was in receipt of a report and recommendation from Mrs. J. Koppeser dated
November 19, 1993. They were also in receipt of the current By-law #93-34 which licenses street
vendors in Victoria Park and at specific street intersections and which expires on December 31,
1993.
Mayor D.V. Cardillo put forward a motion that the Legal Department proceed to draft a 1994 street
vendor by-law.
Councillor Stortz put the Committee on notice that at some future date the issue of general access
to the locations specified in the by-law would have to be discussed and resolved. He noted that to
date vendors who are currently licensed are given an opportunity to renew their existing locations
outside of any general competition. He also noted the problem referred to in Mrs. Koppeser's
report concerning definition of the term "temporary basis" as it applies to an owner's stand-in. Mrs.
Koppeser suggested that a temporary stand-in should be allowed for a four to six week period
only. Councillor Stortz asked that this issue be flagged for future discussion and suggested that
the entire by-law needs to be revisited and restructured. He also expressed the opinion that the
locations should be opened up for rebidding each year.
Mr. Zbig Lubieniecki appeared and indicated that he is currently licensed as a Hot Dog Vendor.
He questioned why the vendors' privileges could not be automatically extended to other family
members. Councillor Stortz replied that in his opinion this seemed reasonable and could be
incorporated in the by-law at a later date if appropriate.
On a motion by Mayor D.V. Cardillo -
It was resolved:
"That the Legal Department draft a by-law relative to the licensing of street
vendors in Victoria Park and at specific street intersections to expire on
December 31, 1994, with said by-law to be in a format similar to the current
By-law #93-34."
5.
ADOPTION OF CITY GOALS
The Committee was in receipt of a report from Mr. T. McKay dated November 9, 1993
recommending formal adoption of the City's present goals.
Councillor Ziegler raised concerns regarding Goal #2, which reads "To enhance the quality of life
of our community by providing social, recreational, cultural and economic opportunities" and Goal
#4, "To develop employees who can contribute to our objectives through commitment to
excellence, innovation and service". He stated that #2 is too broad a mandate and appears to
encourage the proliferation of government. He questioned what the City is required to do under
the Municipal Act and how this goal relates to these requirements. Councillor Zehr pointed out
that this goal does not address the level of service, and Councillor Wagner noted that the City is
already involved in a number of these areas. Councillor Ziegler suggested that the goal should
include some form of limitation. He also expressed concern over the cultural component of Goal
#2 as in his opinion this is the responsibility of upper tier government.
5.
ADOPTION OF CITY GOALS (cont.)
Mr. McKay advised that the term "culture" is being used in its broadest sense and that the purpose
of the goal is to enhance the quality of life. He acknowledged that this can only be done within the
limited resources of the community and provided there is support from ratepayers through their
elected representatives. Councillor Ziegler expressed concern over use of the term "providing" in
regard to opportunities. Mr. McKay clarified that the City would not necessarily be the direct
provider of such services, but could be in a position to facilitate. Councillor Ziegler stressed that
FINANCE AND ADMINISTRATION
COMMITTEE MINUTES- 113 -DECEMBER 6, 1993
he did not wish to see the goals used as a mandate for program expansion.
In reference to Goal #4, Councillor Ziegler suggested that in its present format it suggests that staff
development is entirely the responsibility of the City, outside of any employee initiatives. He asked
that it be re-worded to recognize employee responsibilities concerning development. He
suggested that the wording be changed to read "to encourage the development of employees who
can contribute to our objectives ...".
Councillor Wagner cautioned that any limitations imposed within Goal #2 would raise fears of
service reduction. Councillor Ziegler responded that in "boom times" when budget constraints are
normally relaxed such limitations should be built into the system through the City's goals.
Councillor Wagner put forward a motion to adopt the City goals as outlined in the report of Mr. T.
McKay.
Councillor Ziegler put forward an amending motion to change the wording of Goal #4 to read "To
encourage the development of employees who can contribute to our objectives through
commitment to excellence, innovation and service" which was voted on and .
CARRIED
Councillor Ziegler put forward a second amending motion to change the wording of Goal #2 to
read "To enhance the quality of life of our community by encouraging opportunities in social,
recreational, cultural and economic areas" which was voted on and .
CARRIED
The main motion was then voted on as amended.
On a motion by Councillor M. Wagner -
It was resolved:
"That subject to the following amendments the Statement of Goals contained
in the report of Mr. T. McKay dated November 9, 1993 be formally adopted
by City Council:
a)Goal #2 - To enhance the quality of life of our community by
encouraging
social, recreational, cultural and economic ;
opportunities inareas
b)Goal #4 - To employees who can contribute
encourage the development of
to our objectives through commitment to excellence, innovation and service."
6.
FIRE STATION NO. 6
The Committee was in receipt of a report and recommendation from Mr. L. Proulx dated November
22, 1993 relative to various construction related items.
On a motion by Councillor B. Stortz -
It was resolved:
"That Council ratify payment of invoices from Ulmer Construction Ltd. totalling
$19,306.98 plus GST for work performed to complete the interior and to
repair interior deficiencies at Firehall No. 6, and,
That Council approve payment of invoices from Ulmer Construction Ltd.
totalling $22,151.53 plus GST for work performed to complete the exterior
and to repair deficiencies on the exterior of Firehall No. 6, and,
6.
FIRE STATION NO. 6 (cont.)
That Council ratify payment of an invoice from McLean-Peister in the amount
of $3,175.20 plus GST for work performed on St. Timothy's school property to
repair damages caused by Toronto Structural Group, and,
That the City proceed with a tender to apply a coating treatment for the
apparatus floor of Fire Station No. 6, and further,
That the City's Project Manager be authorized to pay additional fees in the
amount of $3,000.00 plus GST for additional services relating to the
FINANCE AND ADMINISTRATION
COMMITTEE MINUTES- 114 -DECEMBER 6, 1993
difficulties encountered on this project."
7.
REVISED FARE STRUCTURE - TRANSIT DIVISION
The Committee was in receipt of a report from Mr. W. Beck dated November 29, 1993 requesting
pre-budget approval of fare increases averaging approximately 2.6%.
Councillor Lorentz put forward a motion recommending the fare increases as outlined in the staff
report.
Councillor Wagner stated that he is opposed to the increases on the basis that the City does not
know what impact these will have on ridership and needs to analyze the situation further. He
cautioned against a spiral whereby increases in fares would lead directly to further decreases in
ridership. Councillor Ziegler referred to a recent letter to the Editor in the K-W Record which
suggested that City Transit fares are a relative bargain when compared to the distance that can be
travelled, and expressed the opinion that the proposed increase would not reduce this value.
On a motion by Councillor G. Lorentz -
It was resolved:
"That effective January 1, 1994, the following Transit fare structure be
implemented:
Existing
Fare New Fare
Adult Cash$ 1.30 -->$ 1.35
Adult Pass$ 52.00 -->$ 53.00
Reduced Cash$ 1.05 -->$ 1.10
Reduced Pass$ 42.00 -->$ 43.00
Term Pass (5 months)$194.00 -->$194.00
College Pass (4 months)$180.00 -->$180.00
University Pass (3 months)$153.00 -->$153.00."
8.
1994 TARIFF OF FEES - PLANNING AND DEVELOPMENT DEPARTMENT
The Committee was in receipt of Report #PD119/93 dated November 25, 1993 recommending an
amendment to Chapter 380 (Tariff of Fees - Planning Matters) of the Municipal Code.
Councillor Lorentz put forward a motion to adopt the fees as recommended in the staff report.
Mr. McCabe advised that the "Letter of Compliance" section should be amended so that the
response date for verbal requests reads "15 business days" rather than "two weeks". Councillor
Lorentz agreed to amend his motion in accordance with the request of Mr. McCabe.
Councillor Weylie asked why the City's Zone Change Application fees are so much lower than
other area municipalities. Mr. McCabe replied that based on previous directions staff have been
increasing the fees by approximately $25.00 per year and that this seems to be only keeping pace
with the increased cost of advertising.
8.
1994 TARIFF OF FEES - PLANNING AND DEVELOPMENT DEPARTMENT (cont.)
On a motion by Councillor G. Lorentz -
It was resolved:
"That effective January 1, 1994, the fees for the Planning Applications listed
below be increased in the amounts shown and that Section 380.1.1 of
Chapter 380 (Tariff of Fees - Planning Matters) of the Municipal Code be
amended accordingly and where applicable:
Rate
FINANCE AND ADMINISTRATION
COMMITTEE MINUTES- 115 -DECEMBER 6, 1993
Zoning By-Law$475.00/applic. --> $500.00/applic.
(plus $125.00/sign where standard
City Notice sign required)
Zoning By-law for$475.00/applic.+$45.00/hectare to a
Subdivisionmax.of $1,800.00 --> $500.00/applic.
+$50.00/hectare to a max. of
$2,000.00
Part Lot Control Exemption$65.00/applic.+$25.00/additional new
By-lawlot created -->
$70.00/applic.+$55.00/additional new
lot created
Site Plan Control$65.00/applic.-(no revision fee) -->
$70.00/applic.+ new $35.00 revision
fee
Letter of Compliance$ 50.00/enquiry --> $ 55.00/enquiry
OR
$100.00 for verbals requested within
15 business days of City's Receipt of
Enquiry
Certificate of Occupancy$ 50.00/unit --> $ 55.00/unit
Demolition Control$ 55.00/applic. --> $ 60.00/applic.
Condominium Conversion$325.00/applic. --> $350.00/applic.
Sign Permits - Mobile
(Portable) Sign$ 30.00/sign --> $ 35.00/sign
- Permanent
(Ground/Pylon/Fascia) Sign$ 50.00/sign --> $ 55.00/sign."
9.
OFFICE SPACE AGREEMENT - RACE RELATIONS COMMITTEE OF KITCHENER-
WATERLOO
The Committee was in receipt of a report and recommendation from Mr. T. Boutilier dated
December 1, 1993 relative to the proposed, conditional licensing of office space in the City Hall.
Mr. Wallace requested that the term "license" as used in the report be changed to "lease" and that
this be reflected in the motion.
Councillor Stortz moved the staff recommendation including the amendment proposed by Mr.
Wallace.
Councillor Galloway expressed concern that the renter may return to the City requesting a grant in
lieu to offset the rental charge. Councillor Wagner inquired as to the original intended use of the
space which is now proposed for leasing. Mr. Boutilier replied that use has changed over time
though it was originally intended as a meeting room for the Economic Development Department. It
was finally designated as a separate meeting room for use by members of Council. Councillor
Wagner asked whether the City could re-claim the space if necessary for its future use and Mr.
McKay replied in the affirmative.
Councillor Weylie questioned why the City would provide access to facsimile transmission
equipment as part of the Agreement. Mr. McKay clarified that the licensee would have the use of
equipment in the Economic Development Department and the costs would be charged back to
them on a user basis. He pointed out that this equipment could only be accessed during City
business hours. Councillor Weylie asked that this item (Clause 5 d) be removed from the
conditions pertaining to the proposed agreement.
9.
OFFICE SPACE AGREEMENT - RACE RELATIONS COMMITTEE OF KITCHENER-
WATERLOO (cont.)
Councillor Ziegler suggested that use of the equipment by an outside group could disrupt the
functioning of the Economic Development Department and cautioned against a situation where
staff would feel responsibility for advising the leasee of incoming faxes. Councillor Stortz also
pointed out problems relative to the faxing of confidential information.
FINANCE AND ADMINISTRATION
COMMITTEE MINUTES- 116 -DECEMBER 6, 1993
Councillor Stortz accepted the suggestion of Councillor Weylie as a friendly amendment. Mayor
Cardillo asked that removal of the use of facsimile transmission equipment be treated as a
separate motion.
A motion by Councillor Weylie to remove Clause 5 d relative to the City providing access to
facsimile transmission equipment from the conditions of the proposed Agreement was voted on
and .
CARRIED
The Committee then voted on the main motion as amended.
On a motion by Councillor B. Stortz -
It was resolved:
"That the Mayor and Clerk be authorized to sign an Agreement with the Race
Relations Committee of Kitchener-Waterloo to provide for office
accommodation in the Kitchener City Hall, subject to the revised conditions
outlined in the report of Mr. T. Boutilier dated December 1, 1993 and that this
Agreement be a licensee arrangement, and,
That Condition #5 d) relative to equipment for facsimile transmission be
deleted in its entirety, and further,
That conditional upon execution of the above Agreement, the Race Relations
Committee of Kitchener-Waterloo be permitted to commence occupancy on
December 15, 1993."
10.
CAUCUS ITEMS
The Committee resolved itself into caucus to consider two items and reconvened in regular
session at 1:00 p.m.
11.
1994 BUSINESS LICENSING FEES
The Committee was in receipt of a joint report and recommendation from Mr. L. Parkhouse and
Mrs. J. Koppeser dated November 25, 1993 requesting pre-budget approval for a variety of fees.
On a motion by Councillor B. Stortz -
It was resolved:
"That effective January 1, 1994, the Business Licensing Fees appended to
the joint report of Mrs. J. Koppeser and Mr. L. Parkhouse dated November
25, 1993 be adopted."
12.
LOTTERY LICENSING FEES
The Committee was in receipt of a report and recommendation from Mrs. J. Koppeser dated
November 25, 1993 requesting approval of a change in Licensing Fees initiated by the Lotteries
Branch to standardize licensing throughout the Province.
On a motion by Councillor B. Stortz -
It was resolved:
"That the following Lottery Licensing Fees be adopted:
Bingo; Media Bingo; Break
Open Ticket; Raffle;3% of Prizes
Bazaar3% of Prizes/$10.00 per
wheel."
13.
CIVIC SQUARE FOOD VENDORS
The Committee was in receipt of reports from Mrs. J. Koppeser, Mr. T. Boutilier and Mr. J. Shivas
FINANCE AND ADMINISTRATION
COMMITTEE MINUTES- 117 -DECEMBER 6, 1993
dated November 29, November 24 and December 1, 1993 concerning a number of requests and
applications to sell food from the Civic Square.
Mayor Cardillo suggested that all vendors be allowed to use the Square at the upcoming New
Year's Eve celebration. Mr. Parkhouse clarified that to date staff have only had general discussion
with the organizers regarding the New Year's Eve Civic Square celebration. Councillor Stortz
suggested that the owner's of William's Coffee Pub be approached informally to determine
whether they have an objection to the suggestion made by Mayor Cardillo.
Mayor Cardillo put forward a motion directing staff to notify vendors licensed in 1993 as well as the
owner's of William's Coffee Pub to determine whether they wish to participate in the New Year's
Eve event in the Civic Square.
Councillor Stortz noted that the City has a formal agreement with William's Coffee Pub which
includes vending privileges in the Square. Mrs. Koppeser added that the owners of the Coffee
Pub have made licence application and have all the necessary approvals. Councillor Lorentz
cautioned that allowing additional vendors in the Square would violate the City's own lease
agreement.
Councillor Zehr suggested that Mayor Cardillo re-word his motion so that the owner's of William's
Coffee Pub are contacted first to determine whether they have an objection to additional vendors
participating in the New Year's Eve celebration for this year only. Mayor Cardillo accepted the
suggestion of Councillor Zehr as a friendly amendment.
On a motion by Mayor D.V. Cardillo -
It was resolved:
"That staff be directed to discuss with the owners of William's Coffee Pub the
feasibility of allowing currently licensed Hot Dog Vendors to provide food for
this year only in conjunction with the proposed New Year's Eve Party in the
Civic Square."
Mr. Parkhouse pointed out that additional direction is required as to whether Council wishes to
waive the 1993 License Fee relative to William's Coffee Pub.
On a motion by Councillor B. Stortz -
It was resolved:
"That Council waive the 1993 License Fee with respect to the sale of food in
the Civic Square by William's Coffee Pub."
14.
BINGO REQUEST - KITCHENER SPORTS ASSOCIATION
The Committee was in receipt of a report from Mrs. J. Koppeser dated November 30, 1993
recommending that the Association be granted permission to hold bingos in Kitchener on a
continuing basis.
On a motion by Councillor G. Lorentz -
It was resolved:
"That the Kitchener Sports Association be granted permission to hold bingos
at the Kitchener Charities Bingo Palace on a continuing basis commencing
January 8, 1994."
15.
APPOINTMENT - ELECTRICAL EXAMINING BOARD
The Committee was in receipt of a report from Mrs. J. Koppeser dated November 19, 1993
concerning an appointment to the Board required as a result of staff changes at Ontario Hydro.
15.
APPOINTMENT - ELECTRICAL EXAMINING BOARD (cont.)
On a motion by Councillor M. Wagner -
It was resolved:
FINANCE AND ADMINISTRATION
COMMITTEE MINUTES- 118 -DECEMBER 6, 1993
"That Mr. Len Habermehl be appointed to fill the vacancy on the Electrical
Examining Board as a result of the retirement of Mr. John Waller, and further,
That Mr. Waller receive a letter of appreciation."
16.
PROVINCIAL DOWNLOADING OF LOTTERY LICENSING
The Committee was in receipt of a joint report from Mr. L. Parkhouse and Mrs. J. Koppeser dated
November 25, 1993 concerning changes brought about by the new Order-In-Council, Regulations
and Policy Manual issued by the Lotteries Branch.
Mr. Wallace asked that the staff suggestion with respect to Raffles be amended to indicate the
letter of credit or other security would be satisfactory to the City Treasurer and that the licensee
would be required to provide a sworn declaration rather than a notarized statement.
On a motion by Councillor M. Wagner -
It was resolved:
"That subject to the following amendment, Council adopt all of the
suggestions in the joint report of Mrs. J. Koppeser and Mr. L. Parkhouse
dated November 25, 1993, and further,
That the suggestion in the sub-section entitled "Raffles" be amended to read
"An irrevocable letter of credit
or other security satisfactory to the City
" and the words "from a recognized financial institution" removed;
Treasurer
also, the term "notarized statement" be replaced with ""."
sworn declaration
17.
REGIONAL CO-OPERATIVE PURCHASING
The Committee received as information a report from Mr. L. Gordon dated November 16, 1993
regarding various initiatives involving area municipalities.
Councillor Lorentz questioned whether Conestoga College had been included in the Regional
initiatives. Mr. McKay replied that the Regional Administrator's group is investigating how
Regional purchasing could be expanded and indicated he would raise this issue at an upcoming
meeting.
18.
FINANCE AND ADMINISTRATION COMMITTEE MINUTES NOVEMBER 1, 1993
Councillor Galloway referred to statements made by him at the above meeting and recorded on
page 86 of the minutes. He indicated there may have been a misunderstanding and that he
wished to clarify that he was not proposing the elimination of up to 50 staff positions, but was only
suggesting that there may be the possibility of some compression at the Management and
Supervisory level.
19.
OTHER BUSINESS
Councillor Stortz made reference to a recent meeting of the Business and Industry Advisory
Committee involving discussion of an asphalt plant proposal. He questioned whether the
Committee has the mandate to deal with this issue or whether it should be referred to the Project
Review Committee. Councillor Galloway clarified that Ms. Gibaut was only seeking advice and
direction as to the appropriateness of use and was not seeking a formal endorsement. Councillor
Zehr added that reference to discussions of this nature are contained in the revised Terms of
Reference for the Committee. Councillor Galloway added that the Advisory Committee reports to
the Planning and Economic Development Committee.
20.
NEXT MEETING
The next regularly scheduled meeting of the Finance and Administration Committee will be held on
.
Monday, January 17, 1994
21.
ADJOURNMENT
FINANCE AND ADMINISTRATION
COMMITTEE MINUTES- 119 -DECEMBER 6, 1993
On motion, the meeting adjourned at 1:25 p.m.
________________________________
G. Sosnoski
Manager of Corporate
Records/Assistant City Clerk