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HomeMy WebLinkAboutFinance & Admin - 1995-08-14FAC\1995-08-14 AUGUST 14, 1995 FINANCE & ADMINISTRATION COMMITTEE MINUTES CITY OF KITCHENER The Finance and Administration Committee met this date, commencing at 10:15 a.m., under the Chairmanship of Councillor J. Ziegler with the following Members present: Mayor Richard D. Christy, Councillors K. Redman, Jake Smola, John Smola, B. Vrbanovic, M. Wagner, C. Weylie and M. Yantzi. Others present: Messrs. T. McKay, J. Hancock, J. Gazzola, R. Freeborn, R.W. Pritchard, T. McCabe, R. Arnot, J. Shivas, L. Proulx, L.F. Parkhouse, J. Witmer, D. Paterson, M. Kovatsh, G. Sosnoski, Ms. S. Frenette, Ms. P. Houston and Ms. V. Gibaut. IMPLEMENTATION - 1995 FIRE STATION LOCATION STUDY The Committee was in receipt of a report from Fire Chief J. Hancock dated August 8, 1995 recommending the revisiting of Capital Budget allocations involving the relocation of five fire stations. They were also in receipt of a memorandum from Councillor Jake Smola dated August 10, 1995 advising of his concern over fire protection on the easterly side of Lackner Boulevard and possible accidents involving the Safety Kleen facility. Fire Chief Hancock reviewed the two recommendations in his report involving changes to the Ten Year Capital Forecast to allow for the relocation of five fire stations by 1998 rather than 2002 and to ensure that the necessary station sites are identified and arrangements made for purchase of these in 1995 and 1996. Councillor Ziegler questioned the necessity for altering the schedule and Chief Hancock indicated that delays in response have been noted and that he would prefer opening Station #7 in 1996/97. Councillor Jake Smola asked that consideration of the implementation schedule for the 1995 Fire Station Location Study be deferred and referred to 1996 budget deliberations. He noted that Councillors Galloway and Lorentz also have an interest and concerns and that a deferral would allow the Fire Chief to submit various implementation scenarios. He noted that he is still awaiting information referred to in his memorandum concerning the Maryhill Volunteer Fire Department and the Safety Kleen facility. Moved by Councillor Jake Smola: "That consideration of the request from the Fire Department concerning the implementation of the 1995 Fire Station Relocation Study as outlined in correspondence from Fire Chief J. Hancock dated August 8, 1995 be deferred and referred to the August 24, 1995 Council Pro-Forma Budget meeting." Councillor Yantzi indicated his concern over a possible negative impact on fire coverage in the core area which has a higher percentage of fire risk buildings than the suburban areas. Fire Chief Hancock questioned Councillor Jake Smola's earlier reference to the development of other scenarios and stressed that the only flexibility within the three year program involves the order in which the stations would be relocated, but that this merely shifts any risks involved as opposed to alleviating them entirely. He noted that at present there are gaps in fire coverage, and added that the only project which could go ahead independently of the other stations would be #7 (Forest Heights). Mr. Gazzola expressed concern over the impact on the Capital Budget and Forecast and suggested that the impact on both the Capital and Operating budgets be examined and that if there is an impact on the Operating Budget this item would be added to the agenda for the Pro Forma Budget meeting. Councillor Vrbanovic indicated his support for the deferral and also expressed concerns over response times in his Ward. The previous motion by Councillor Jake Smola to defer the implementation schedule for fire station relocation was voted on and Carried. FINANCE & ADMINISTRATION COMMITTEE MINUTES AUGUST 147 1995 - 99 - 2. CORPORATE COMMUNICATIONS OFFICER CITY OF KITCHENER The Committee was in receipt of a report from T. McKay dated July 21, 1995 concerning creation of the position referenced in Recommendation #19 of the Mayor's Downtown Task Force. Councillor Wagner suggested that some elements of the report are misleading and noted that the Task Force had recommended a media liaison but that the idea of a Corporate Communications Officer had been suggested in the past. He noted that he had previously contacted municipalities on another matter and had the impression that most large municipalities have several individuals working in the area of media relations and that a number of smaller municipalities have a staff position similar to the one proposed. Councillor Wagner suggested deferral of the issue either until the 1996 Pro Form Budget meeting or after the management structure of the Downtown Action Team has been decided. He offered the further opinion that the position is an important one. Councillor Yantzi agreed with the comments of Councillor Wagner, but suggested that a full time position may not be warranted. Councillor Vrbanovic concurred that the position is an important one and in his opinion warrants full time staff; however, he felt that other existing staff over and above the individual named in the report should be considered. Councillor Vrbanovic questioned the suggestion that the Communications Officer should report to the City Clerk, and indicated that he sees the position as more closely tied to the Chief Administrator's Office. Councillor Redman asked whether there would be any economies with regard to those staff positions which currently have a public relations component and Mr. McKay replied that there is little overlap between these positions and the proposed Communications Officer as they primarily deal with promoting specific City programs such as Transit and Leisure. He noted that at present, media communications is handled on an as-time-allows basis by two staff members in addition to their full time duties, and that as a result there would be no time freed up by transferring these tasks. On a motion by Councillor M. Wagner it was resolved: "That further consideration of the appointment of a Corporate Communications Officer as outlined in the report of T. McKay dated July 21, 1995 be deferred and referred to the 1996 Budget deliberations." 3. DOWNTOWN ACTION TEAM The Committee was in receipt of a report from T. McKay dated July 21, 1995 relative to Downtown Task Force Recommendation #45 (Management Structure) which outlines two options for the formation of an action team. Mayor R. Christy thanked Mr. McKay for his report. He noted that the Downtown Task Force had built significant momentum during the course of its mandate and that the Downtown Action Team is intended as a means of maintaining this momentum. He stressed that Kitchener must re- establish its identity as the commercial office core of the Region and offered the opinion that this is possible due to the City's inventory of office buildings and the size of its retail core. Mayor Christy added that the Downtown Action Team should have the capacity to attract corporations looking for office and retail space and in this regard suggested Option B in Mr. McKay's report which he characterized as having a close connection to the Mayor's office at a minimal cost. He also indicated that he reluctantly accepts the proposed change in position title from Downtown Events Coordinator to Downtown Events Promoter, but indicated his preference that this position should report to the General Manager of Parks and Recreation based on that Department's experience in this area. Mayor Christy also advised that he does not agree with a temporary replacement for the Senior Economic Development Officer who has been seconded to the Downtown Action Team, but rather sees a dovetailing of the Downtown initiative with Economic Development. He referred to lost retail and business tax revenues totalling $450,000.00, a cost with is borne directly by all City taxpayers, and suggested that the Downtown Action Team must prove itself capable of recovering this lost revenue. 3. DOWNTOWN ACTION TEAM - cont'd. FINANCE & ADMINISTRATION COMMITTEE MINUTES AUGUST 147 1995 - 100 - CITY OF KITCHENER Mayor R. Christy put forward a motion to adopt Option B in Mr. McKay's report, with no provision made at this time for a temporary replacement for the Senior Economic Development Officer. Councillor Vrbanovic questioned the reporting relationship of the Downtown Action Team and specifically asked whether the team would report to the Director or to the Mayor. Mayor Christy replied that both he and the Director will work closely, but that direct reporting would be to the Downtown Director. Councillor John Smola suggested that a temporary replacement for the Senior Economic Development Officer could be considered as part of the budget process, and Mayor Christy questioned whether this would be too early in the process to determine the impact on Economic Development. Councillor Yantzi indicated his support for Option B, but expressed concern over staff reporting to the Mayor. He acknowledged the need for a liaison in this regard, but suggested that there should be more direct reporting to the administration and that this needs to be more clearly defined under the proposed administrative structure. Councillor Yantzi offered the further opinion that this level of detail should not be the concern of an elected official. Mayor Christy clarified that given the nature of the Team members, supervision should be minimal and where necessary will be the responsibility of the Downtown Director, who in addition has reporting lines to senior management. Councillor Yantzi asked that written clarification of this relationship be conveyed to Council,and Mayor Christy suggested that this could be achieved through modifying the wording of Option B to indicate that the Downtown Director is responsible for both coordinating and supervising the work of the Team. Councillor Jake Smola questioned how the Downtown Director's time would be divided, given her other responsibilities and Mr. McKay replied that at present her time would be split equally between the Downtown Action Team and Kitchener Housing Inc. Ms. Frenette added that though the financial allocation is 50/50, in reality 75% of her time is likely to be spent on the Downtown. Councillor Jake Smola stressed the need to properly identify all costs involving the Downtown Action Team, including the Director's salary. He also questioned the need to locate the Action Team in the Council wing. Mayor R. Christy suggested that it is important that the Team be located in the Council wing and noted that the Task Force saw them as a freestanding entity capable of acting quickly and independently of other staff, but at the same time obtaining staff assistance where required. He referred to the two options outlined in Mr. McKay's report and noted that locating the Team on the 4th floor would require more costly renovations and may not preserve the initial focus of the Team. Councillor Jake Smola questioned which scenario the $10,000.00 renovation cost relates to and whether Council had received an outline in this regard. Mayor Christy responded that he was unsure as to the numbering of the scenario, and if Council had not been circulated with an actual layout plan he would ensure this was done as quickly as possible. Mayor Christy also pointed out that an earlier roundtable discussion had dealt with various problems relating to the work environment which had been experienced by staff since moving to the new City Hall. Mayor Christy assured the Committee that the Downtown Team could be readily accommodated in the area between the photocopier and the coat rack using existing Budget funds and that in his opinion the cost is reasonable. He also suggested that the overall changes would result in a more efficient operation. Councillor Jake Smola advised that he would not support the transfer of any additional staff to the Council wing, and noted that if this were to take place additional secretarial support for the Downtown Action Team would likely become the responsibility of the existing Council support staff. Councillor Smola further suggested that any renovations should be approved through the budget process, and noted that to date he has received no details on the proposed expenditure. He pointed out that consideration should be given to locating the Downtown Action Team in the Economic Development offices, as one of the team members already has office space in that area and the Business Self Help Office could be relocated to the Kitchener Public Library. Councillor Smola also advised that he has difficulty with the proposed involvement of the Mayor in the reporting structure of the Downtown Action Team. Councillor Ziegler agreed with the comments made by Councillor Jake Smola, and suggested that adding staff to the Council wing will disrupt the functioning of Council. Councillor Wagner advised that he agrees with the recommendation, but has a problem with the location of the Team in the Mayor's office area due to anticipated space shortages and overlapping of functions. He 3. DOWNTOWN ACTION TEAM - cont'd. questioned whether it was possible to locate the Team in Mr. McKay's office area, which at present has two unused office spaces, with ancillary secretarial work performed by the Clerk's office. Councillor Wagner suggested that the final location of the Action Team should be removed from FINANCE & ADMINISTRATION COMMITTEE MINUTES AUGUST 147 1995 - 101 - the recommendation for further investigation. CITY OF KITCHENER Mayor Christy pointed out that at the July 4, 1995 Council meeting significant concerns had been expressed by Council as to the possible use of the meeting room at the end of the Council wing for the Downtown Action Team, and as a result every effort was made to avoid this area. Mayor Christy argued that there would be economies of scale if the Mayor's office were used to house the Team, and that in addition, Option B would allow use of an existing part time secretary who would be put at the disposal of the Action Team on a half time basis. Mayor Christy felt that the proposal is sensitive to concerns raised by Council in the past and is both viable and cost efficient. Councillor Wagner questioned whether the Mayor's office was the most efficient location for the Action Team and indicated an interest in pursuing other options. Mayor Christy responded that various other options had been investigated by the affected City departments. Councillor Yantzi indicated that initially he had reservations with regard to the location, but now thinks that the proposal makes sense. He reminded the Committee that the Downtown Action Team is not a permanent function and that some of the renovations combine changes previously requested by the Council support staff. He added that in his opinion the Council wing is not fully utilized throughout the week, and that locating the Action Team close to the Mayor's office conveys an impression of support. In response to a question from Councillor Redman, Mr. McKay advised that he strongly supports Option B as the most cost efficient alternative. He also indicated his concern that there may be no temporary replacement for the Senior Economic Development Officer during his term on the Action Team. Mr. McKay offered the opinion that much of the mystique and thrust of Downtown improvement comes from the Mayor's leadership and locating the Team in the Council wing would seem to be appropriate. He stressed that only $10,000.00 of the $35,000.00 anticipated expenditure for renovations in the Council wing would involve changes required by the Action Team. He also suggested that reporting structures evolve and can be changed at any time. Councillor Redman inquired as to the impact on the Parks and Recreation Department of assuming responsibility for the Downtown Events Promoter. Mr. Arnot replied that he does not see this as a problem, but rather as an enhancement of the Department and supports the initiative. Ms. Frenette commented that Option B supports the intent of the Task Force recommendation. She added that it is important that the Action Team all be in the same location and that with regard to support staff, telephone answering and data entry would be required in whichever area they reside. Ms. Nancy Brawley, in attendance on behalf of the Kitchener Downtown Business Association, was asked to comment on the staffing proposal, but indicated she did not feel she had the appropriate background to comment on an internal administrative structure. Councillor Redman advised that she is comfortable with the proposed reporting lines. She acknowledged that though there is some merit in Councillor Jake Smola's suggestion concerning location of the Team in the Economic Development Department, it was her inclination to support the motion before the Committee at this time. Councillor Vrbanovic noted that in both Option A and B three Action Team members would be involved but that Option A contains provision for two full time secretaries whereas Option B provides for only a part-time secretary. He noted that this arrangement suggests that much of the secretarial workload will fall on the existing Mayor's office staff. Councillor Vrbanovic indicated his interest in further exploring the proposed option involving location of the Action Team in Economic Development. He suggested further discussion at the upcoming Council roundtable. Councillor Jake Smola pointed out that some members of Council did not want the Downtown Action Team in the Council wing at all, and that no renovations would be required if the Team were located in Economic Development. He suggested that Option A outlines the real costs, whereas Option B does not address all of these, notably additional administrative staff, and renovation costs which he felt would be higher than those estimated. He pointed out that he had previously asked for a roundtable discussion of the entire subject following the July 4, 1995 Council meeting, but no such discussion has taken place. On the basis of the above, Councillor DOWNTOWN ACTION TEAM - cont'd. Jake Smola advised that he would not support Option B. Councillor Weylie asked whether it is possible to relocate the Business Self Help Office to the Kitchener Public Library (KPL) and Mr. McKay replied that it is his understanding the move is possible though the cost is not known at this time. He pointed out that at present the City provides administrative support for the Office and that the KPL would have to undertake this in turn. FINANCE & ADMINISTRATION COMMITTEE MINUTES AUGUST 147 1995 - 102 - CITY OF KITCHENER Councillor Ziegler asked whether the KPL Board has discussed this suggestion, and Ms. Gibaut advised that she was approached over a year ago by the Library, but at that time had indicated that relocation was not an option due to an agreement with the Province. However, she has since discovered the agreement is with the municipality, and as a result relocation is possible. Ms. Gibaut pointed out that the KPL is extremely interested in relocating the Office, and that in her opinion this would be an ideal location based on the ease of access. Ms. Gibaut also indicated that the KPL is willing to provide secretarial support, and noted that Conestoga College is also interested in obtaining the Small Business Office. Councillor John Smola indicated his support for Option B and further suggested that if the lack of a replacement for the Senior Economic Development Officer is problematic the department head should advise Council. Councillor Yantzi stressed the need to move quickly and maintain the momentum developed by the Mayor's Task Force, and offered the opinion that Option B makes the most sense and does not preclude future adjustments. In the interests of expediency, Councillor Wagner indicated his willingness to withdraw his objection to the proposed location of the Action Team. Mayor Christy expressed concern over the possibility of losing momentum and indicated that though he does not disagree with some of the comments made concerning the location of the Action Team, he would not want to see any such disagreement overshadow the more important issue of lost assessment revenue. Councillor Ziegler suggested that the issue of location be dealt with separately from the balance of Option B. Councillor Jake Smola questioned why, if momentum was so important, Council had not met before now to discuss these issues. He indicated his disappointment that there had not been at least one roundtable discussion during the interval after July 4, 1995. The previous motion by Mayor Richard D. Christy relative to Option B and related issues was then voted on in two parts. On a motion by Mayor Richard D. Christy It was resolved: "That Council approve Option B in the report of T. McKay dated July 21, 1995 relative to the formation of a Downtown Action Team, on the understanding that the Downtown Director is to be responsible for coordinating and supervising the work of the team, and further, That no action be taken at this time regarding the possible replacement of the Senior Economic Development Officer as a result of the transfer of G. Borovilos to the Downtown Action Team." On a motion by Mayor Richard D. Christy It was resolved: "That the Downtown Action Team be located in the Council wing of City Hall with the renovations and administrative support as outlined in Schedule B of the report of T. McKay dated July 21, 1995." Councillor Ziegler asked that it be noted in the Minutes that with regard to the issue of location and administrative support, six Committee members had voted in favour and that three, including himself, were opposed. Councillor Wagner encouraged close cooperation between the Kitchener Downtown Business Association and the Downtown Action Team, noting that the Team in and of itself cannot rejuvenate the Downtown. 4. MONTE CARLO EVENT - 'I'VVIN CITY SPINNERS The Committee was in receipt of a report from J. Koppeser dated August 8, recommending endorsement of a change in event dates. On a motion by Councillor C. Weylie It was resolved: 1995 "That the City of Kitchener has no objection to the date of the Monte Carlo event conducted by the Twin City Spinners (S.W.A.D.) being changed from September 15, 16, 17 to September 22, 23, 24, 1995 with the event to be held at Bingeman Park, Kitchener." FINANCE & ADMINISTRATION COMMITTEE MINUTES AUGUST 147 1995 - 103 - CITY OF KITCHENER This recommendation was subsequently adopted by Council at a Special meeting held later this date. 5. MONTE CARLO EVENT - HABONIM-DROR The Committee was in receipt of a report from J. Koppeser dated August 9, 1995 recommending endorsement of a September Monte Carlo event. On a motion by Councillor J. Ziegler it was resolved: "That the City of Kitchener has no objection to a Provincial lottery licence being issued to the Habonim-Dror, the Labour Zionist Youth Organization, to hold a Monte Carlo event on September 15, 1,6 17 1995 at the Turf Club, 4278 King Street East, Kitchener." This recommendatiion was subsequently adopted by Council at a Special meeting held later this date. 6. RAFFLE LOTTERY - FRIENDS OF JOSEPH SCHNEIDER HAUS Attached is a report from J. Koppeser dated August 8, 1995 concerning a request to hold a calendar lottery. On a motion by Councillor John Smola It was resolved: "That the Friends of Joseph Schneider Haus be granted permission to hold a raffle lottery in the City of Kitchener from October 23, 1995 to December 29, 1996." 7. LOCATION CRITERIA - HOT DOG CARTS The Committee was in receipt of a report from J. Koppeser dated July 27, 1995 outlining various options and criteria relative to the location of hot dog carts on City property. Councillor B. Vrbanovic put forward a motion to adopt Option #3 in the report of J. Koppeser. Councillor Yantzi suggested that Council continue with the existing Street Vendor By-law with no modifications. He suggested that other options could result in a proliferation of unsafe locations and on this basis he would not support Option #3. Councillor Vrbanovic argued that there are some public spaces which would benefit from such vendors. Mr. Arnot advised that the Parks and Recreation Department had been asked to report on this issue at the September 18, 1995 meeting and suggested that the Committee await their input. = Councillor B. Vrbanovic withdrew his previous motion recommending the adoption of Option #3 in the report of J. Koppeser. LOCATION CRITERIA - HOT DOG CARTS - cont'd On a motion by Councillor B. Vrbanovic It was resolved: "That consideration of the options and criteria outlined in the report of J. Koppeser dated July 27, 1995 relative to the location of hot dog carts on City property be deferred and referred to the September 18, 1995 Finance and Administration Committee meeting pending further input from the Parks and Recreation Department." 8. DEMOLITION AND REDEVELOPMENT - 549, 557 AND 565 KING STREET EAST The Committee was in receipt of Planning and Development report PD 95/34 (J. Witmer) dated FINANCE & ADMINISTRATION COMMITTEE MINUTES AUGUST 147 1995 - 104 - CITY OF KITCHENER July 31, 1995 recommending that conditions in a previous Demolition Control application be rescinded and that the City enter into an agreement for interim redevelopment of the site as a parkette. Moved by Councillor M. Yantzi: "That Council rescind its conditions relative to Demolition Control Application DC89/5/CL of October 23, 1989 regarding the demolition of 549, 557 and 565 King Street East, and further, That Council authorize the Mayor and Clerk to enter into a licensing agreement with Moling Inc. for redevelopment of the above property for interim use as a parkette as outlined in the draft agreement appended to Planning and Development report PD 95/34." Councillor Redman complimented staff on the creative solution proposed. In response to a question from Councillor Jake Smola, Mr. Witmer advised that a maximum of $20,000.00 has been budgeted for the parkette, and Mr. McKay added that this cost is to be met from existing budgets. Councillor Jake Smola further inquired as to how long the City would have access to the site and Mr. Witmer replied that though the agreement can be terminated by the owner with 90 days notice the City would like to utilize the site for a minimum of five years. He added that it is unlikely the owner will terminate unless a buyer is willing to develop the site, in which case the City would receive increased assessment on the property. Councillor Jake Smola asked whether the City had ever entered into a similar agreement in the past and Mr. McKay replied that the only comparable would be Budd Park which involved a longer term. He pointed out that there is some risk in the City developing the site; however, the probability of purchase and redevelopment in the near future is Iow. The previous motion by Councillor Yantzi to adopt the staff recommendation was voted on and Carried. 9. FLAGS AT CITY OWNED FACILITIES The Committee was in receipt of a report from L. Proulx dated June 28, 1995 recommending Capital and Operating Budget allocations for replacement of poles and flags at 25 City facilities. Councillor B. Vrbanovic put forward the staff recommendation that the sum of $27,000.00 be included in the 1996 Capital Budget to provide flagpoles at the facilities involved, while the replacement cost of flags is to be incorporated into each facility's ongoing operating costs. Councillor Wagner questioned why the flags would be replaced twice annually and suggested that replacement should be on an as required basis. Councillor Vrbanovic accepted the suggestion of Councillor Wagner as a friendly amendment. Mr. McKay pointed out that each of the facilities already has a capital contingency and suggested that the costs relative to the flags and poles be charged to these accounts in 1996. 9. FLAGS AT CITY OWNED FACILITIES - cont'd Councillor Vrbanovic amended his motion in accordance with the suggestion of Mr. McKay. The motion, as amended, was then voted on. On a motion by Councillor B. Vrbanovic It was resolved: "That additional flag poles be erected in 1996 at the 25 facilities referenced in the report of L. Proulx dated June 28, 1995, and the cost of such purchase and installation as well as the purchase cost of flags and their replacement on an as required basis, be allocated to the Capital Contingency account for each of the respective facilities." 10. SURPLUS COMPUTER EQUIPMENT FINANCE & ADMINISTRATION COMMITTEE MINUTES AUGUST 147 1995 - 105 - CITY OF KITCHENER The Committee was in receipt of reports from T. McKay and L. Gordon dated July 10 and 5, 1995 respectively, recommending donation of obsolete computer equipment to interested Kitchener schools. On a motion by Councillor John Smola It was resolved: "That as part of the City's continuing support of the Education Excellence Committee, Council donate, to interested Kitchener schools, the surplus computer equipment outlined in the memorandum from L. Gordon dated July 5, 1995." 11. SUB-COMMITTEE - FIRE FIGHTER HIRING PROCESS The Committee was in receipt of a report from D. Paterson dated August 2, 1995 concerning resolutions arising from a recent Sub-Committee meeting. Mr. Paterson reviewed his report and advised that the Sub-Committee is recommending that the concept of pass or fail be used on the CPS Aptitude Test with the results being valid for one year. Councillor Jake Smola asked for verification that the City is still hiring on merit and that the resolution adopted by the Sub-Committee does not deviate from this principle. Mr. Paterson confirmed that the City is hiring on merit and that the proposal does not change this position. He also advised that as a result of the recommended changes, the City may have more qualifying applicants than it is practical to interview, and that a process will have to be developed to determine which of the successful candidates will receive interviews. Councillor Jake Smola inquired as to when an implementation report could be expected and Mr. Paterson advised that the Sub-Committee will meet again in September to consider a screening process. Councillor Jake Smola advised that he does not support the Sub-Committee recommendation on the basis that there will be extra administrative costs required to deal with the increased number of applicants. On a motion by Councillor C. Weylie It was resolved: "That Council endorse the resolutions of the Special Purpose Sub-Committee charged with reviewing the City's fire fighter hiring process as outlined in the report of D. Paterson dated August 2, 1995." 12. 1996 CAPITAL/OPERATING BUDGET REVIEW The Committee was in receipt of a draft Budget schedule submitted by P. Houston for consideration and endorsement. 12. 13. 1996 CAPITAL/OPERATING BUDGET REVIEW - eont'd On a motion by Councillor B. Vrbanovic It was resolved: "That Council accept the meeting and review dates for the 1996 Capital and Operating Budgets as appended to the August 14, 1995 Finance and Administration Committee agenda." OTHER BUSINESS - PROJECT LIFT Councillor John Smola gave a verbal report on the August 10, 1995 meeting of the Project Lift Finance Committee. He advised they are anticipating a 1995 shortfall of approximately $91,000.00 of which $62,272.00 is attributable to Kitchener. He noted that the Finance Committee had discussed various options for dealing with the shortfall, but before taking any action, would like to make a presentation and request Council direction. Councillor Smola advised that in this regard Project Lift intends to appear as a delegation at the August 21, 1995 Council meeting and will present a plan at that time. He noted that they will also be approaching the City of Waterloo. FINANCE & ADMINISTRATION COMMITTEE MINUTES AUGUST 147 1995 - 106 - CITY OF KITCHENER Mayor Christy requested a written report prior to the Council meeting outlining the situation and any recommended action. 14. NEXT MEETING The next regularly scheduled meeting of the Finance and Administration Committee will be held on Monday, September 18, 1995. 15. ADJOURNMENT On motion, the meeting adjourned at 12:25 p.m. ........... G. Sosnoski ........... Manager of Corporate ........... Records/Assistant City Clerk