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HomeMy WebLinkAboutFinance & Admin - 1995-09-18FAC\1995-09-18 SEPTEMBER 18, 1995 FINANCE & ADMINISTRATION COMMITTEE MINUTES CITY OF KITCHENER The Finance and Administration Committee met this date, commencing at 10:35 a.m., under the Chairmanship of Councillor J. Ziegler with the following Members present: Mayor Richard D. Christy, Councillors T. Galloway, G. Lorentz, K. Redman, Jake Smola, John Smola, B. Vrbanovic, M. Wagner, C. Weylie and M. Yantzi. Others present: Messrs. R.W. Pritchard (Acting Chief Administrative Officer), J. Gazzola, T. McCabe, J. Shivas, T. Clancy, E. Kovacs, B. Kuntz, D. Snow, L.F. Parkhouse, J. McBride, P. Summers, J. Panunto, G. Sosnoski and Mrs. J. Koppeser and Ms. P. Houston. OPERATION OF CITY HALL CAFETERIA The Committee was in receipt of a report from L. Gordon dated September 12, 1995 recommending that Proposal P95-65 be awarded to Kitchener Dairies Ltd. On a motion by Councillor John Smola It was resolved: "That effective January 1, 1996, and subject to negotiation of a satisfactory contract, Proposal P95-65 (Operation of a Cafeteria - Kitchener City Hall) be awarded to Kitchener Dairies Ltd., Kitchener, at their proposed pricing arrangements and with an estimated annual cost to the City of $2,300.00, and further, That the current contract with Versa Services Ltd., relative to operation of the cafeteria be terminated on December 31, 1995." Councillor Yantzi inquired whether the cafeteria could be used for private functions and Mr. Pritchard replied that this had not been specifically investigated but could be negotiated as part of the final contract. Councillor Wagner inquired whether the hours of operation would be the same as under the current operator and Mr. Pritchard replied in the affirmative. Mr. Summers also noted that the term of the contract is three years. Councillor Wagner inquired as to the $10.00 surcharge for coffee service under $25.00 as it applies to the Mayor's Office and Mr. Pritchard clarified that such a charge would be in effect under the new contract and that he hopes to negotiate a lower amount in this regard. Councillor Wagner questioned why the Mayor's Office could not have a coffee machine and expressed his opposition to coffee service being provided to the Mayor's Office at the suggested rate. Mayor Christy suggested that staff be allowed to negotiate the final contract based on the discussions this date. Councillor Lorentz inquired as to the former City employee who is now presently employed by Versa Food Services and asked whether they would have an option of employment with the new operator. Mr. Pritchard confirmed that only a single former City employee is involved and that he would assume this individual would be employed elsewhere by the current operator; however, there is no guarantee. LOTTERY LICENCE - ONTARIO MARCH OF DIMES Council was in receipt of a report from J. Koppeser dated September 12, 1995 recommending approval of the request. On a motion by Councillor T. Galloway It was resolved: "That the Ontario March of Dimes be granted permission to operate a Wheel of Fortune and sell Break-Open Tickets at Queensmount Arena, 1260 Queen's Blvd., Kitchener, during Oktoberfest, October 6, 7, 13 and 14, 1995." FINANCE & ADMINISTRATION COMMITTEE MINUTES SEPTEMBER 18, 1995 - 108 - CITY OF KITCHENER REFRESHMENT STAND LICENCE-K-W SEXUAL ASSAULT CENTRE The Committee was in receipt of a report from J. Koppeser dated September 12, 1995 recommending approval of the request. On a motion by Councillor T. Galloway It was resolved: "That the K-W Sexual Assault Centre be granted permission to operate a Charitable Refreshment Stand at Civic Square on September 21, 1995, provided the necessary Licence and Health approvals are obtained." REFRESHMENT STAND LICENCE - UNITED WAY The Committee was in receipt of a report from J. Koppeser dated September 12, 1995 recommending approval of the request relative to City owned lands. On a motion by Councillor T. Galloway It was resolved: "That the City of Kitchener United Way Committee be granted permission to operate a Charitable Refreshment Stand at Civic Square on September 15, 1995, provided the necessary Licence and Health and Fire approvals are obtained." MONTE CARLO LICENCE - LION RAMPANT ACCORDION BAND INC. The Committee was in receipt of a report from J. Koppeser dated September 12, 1995 recommending approval of the request. On a motion by Councillor T. Galloway It was resolved: "That the City of Kitchener has no objection to the Province amending the dates of the Lion Rampant Accordion Band Inc.'s application for a Monte Carlo event from October 24, 25, 26, 1995 to September 26, 27, 28, 1995 the event to be held at the Army, Navy and Air Force Veterans' Club, 408 Gage Street, Kitchener" BINGO PRIZE BOARD The Committee was in receipt of a report from J. Koppeser dated September 11, 1995 containing direction from the August 21, 1995 meeting of the Twin Cities Committee which felt that there should be some uniformity between Kitchener and Waterloo as regards the prize board amount. Councillor Galloway asked whether all of the bingo halls are aware of the recommendation and were given an opportunity to comment and Councillor Wagner, as the representative on the Twin Cities Committee, noted that every bingo parlour in the two Cities was represented and that all were in agreement with the recommendation of this date. He pointed out that the only item of discussion related to the $5,500.00 prize board which would be offered four times a year. He further noted that if any problems arise in this regard they will be heard by the Twin Cities Committee. BINGO PRIZE BOARD - cont'd On a motion by Councillor M. Wagner FINANCE & ADMINISTRATION COMMITTEE MINUTES SEPTEMBER 18, 1995 - 109 - CITY OF KITCHENER It was resolved: "That Section 3 of City of Kitchener Policy Number 1-580 be deleted and the following substituted therefore: "That the maximum prize board per bingo event be established at $3,000.00, and, That effective October 1, 1995 staff be authorized to approve, on a trial basis, four (4) bingos having prize boards of $5,500.00 at each premises where bingos are presently held, all to be within a 12 month period beginning October 1, 1995 and ending September 30, 1996, and further, That any changes to the above be referred to the Twin Cities Committee to facilitate discussion between Kitchener and Waterloo and that any increased permanent prize board be agreed to by both Councils prior to implementation.", and further, That the matter of bingo prize boards be reviewed after one year by the Twin City Committee." CRITERIA FOR HOT DOG CARTS - CITY PROPERTY It was generally agreed that consideration of this item would be deferred to the October 16, 1995 Finance and Administration Committee meeting pending receipt of a report from the Parks and Recreation Department. EMPLOYEE PARKING - CITY HALL The Committee was in receipt of Traffic and Parking Division report DOPWR-95-40 recommending a revised monthly parking rate for City Hall employees, and retention of the current arrangement relative to free parking for staff using private vehicles for City business Mr. Snow advised that the second part of the recommendation in the report should be amended to indicate that a $20.00 parking fee reduction would be offered to City Hall employees on the assumption that this credit could be applied to City owned facilities other than the parking garage at City Hall. Mayor R. Christy put forward the staff recommendation as amended. Councillor Galloway questioned whether the provision of free parking to selected staff using their cars for City business is a perk or a job requirement and thereby a condition of employment. He also questioned whether a mileage reimbursement is not payment enough for use of the individual's vehicle. Mr. Pritchard pointed out that using a vehicle for City business usually requires a payment of higher insurance premiums and other associated costs. In the case of a Licensing Inspector, a vehicle is necessary to do the job and free parking is provided as a condition of employment. He added that all City staff at other locations receive free parking, and that it was determined that this has a value of approximately $20.00 per month, hence the $20.00 reduction proposed. In response to further questions from Councillor Galloway, Mr. Panunto advised that free parking is not specifically referenced in the Union contracts and Mr. Snow noted that some job descriptions indicate that a vehicle is required for the position. EMPLOYEE PARKING - CITY HALL - cont'd Councillor Galloway offered the opinion that the current arrangement is not completely fair and creates internal strife and suggested that the City move away from a hierarchical system with built in biases. He suggested that the current mileage allowance is generous and that additional insurance costs to operate a vehicle for City business could be built into the rate. Councillor FINANCE & ADMINISTRATION COMMITTEE MINUTES SEPTEMBER 18, 1995 -110- CITY OF KITCHENER Galloway suggested that all staff should pay for parking and that they should uniformly enjoy a reduced rate. Mr. Pritchard pointed out that the current mileage subsidy of 33 cents per kilometre has not changed over the last 3-4 years and that the question of who receives free parking is addressed by individual department heads based on need and is reviewed annually through the budget process. Councillor Jake Smola noted that some staff are receiving free parking who also have the use of a City vehicle and Mr. Snow advised that this should not be the case. Councillor Jake Smola also inquired as to what constitutes the use of a City vehicle in terms of the number of kilometres travelled and Mr. Snow replied that usage is renewed on an annual basis through budget reports but that there is no specific number of qualifying kilometres. Councillor Jake Smola advised that he does not support the staff recommendation but supports a reduced parking fee payable by all staff. Councillor Yantzi suggested that a reduced rate could apply to all staff and a further subsidy granted on days when an employee actually uses his vehicle for City business. He also suggested that a similar incentive should apply to employees using Kitchener Transit to get to work. Councillor Weylie inquired whether a reduced parking rate is a taxable benefit and Mr. Gazzola replied in the negative. Mayor Christy stressed the need to recognize that the City requires highly motivated and creative staff and supports the recovery of costs incurred by employees in doing their job. He suggested that Kitchener needs to be perceived as a good employer in order to continue to attract qualified staff. He also noted that the Region of Waterloo provides free parking for all employees. Mayor Christy indicated his hope that the subsidy proposed would encourage further use of City owned parking facilities, thereby increasing revenue. Councillor Wagner argued that subsidizing automobiles discourages the use of public transit and car pooling and that parking related issues abound at both the Regional and School Board levels. In response to a question from Councillor Redman, Mr. Snow advised that a $14.00 reduction in the monthly transit pass was discussed at Management Committee where it was not felt the comparison between parking facilities and transit use was appropriate. Councillor Galloway argued that all staff should pay for parking and pointed out that very often staff who earn the least amount of money are paying the most for parking. He suggested a monthly charge of $25.00 in this regard which would also encourage further use of City facilities and advised that he would not support the motion in its present form. Mayor Christy stressed the need to address the morale issue particularly as it relates to senior staff and also to recognize the fact that Kitchener functions as a hierarchical organization. He offered the opinion that extending the subsidies to transit is a separate issue. In response to a question from Councillor Weylie, Councillor Galloway advised that all staff at the University of Waterloo, where he is employed, pay $15.00 per month to park. Councillor Ziegler argued that staff receiving free parking occur at various levels in the pay scale and that the parking subsidy proposed by Councillor Galloway would not work unless the City is prepared to charge for parking at all its facilities. The previous motion by Mayor Christy comprising the staff recommendation, as amended, was voted on. EMPLOYEE PARKING - CITY HALL - cont'd On a motion by Mayor R. Christy It was resolved: "That the existing arrangement of providing free parking for those employees who require their vehicle to perform their regular duties, as set out in Option #1 of Traffic and Parking Division Report DOPWR-95-40, be maintained, and further, FINANCE & ADMINISTRATION COMMITTEE MINUTES SEPTEMBER 18, 1995 -111 - CITY OF KITCHENER That a fair and equitable monthly parking rate reduction of $20.00 be offered to City Hall employees who choose to drive to work, as set out in Option #3 of the same report." 9. DISCOUNTED MONTHLY PARKING RATES - DOWNTOWN OFFICE BUILDINGS The Committee was in receipt of Traffic and Parking Division report DOPWR-95-43 concerning an initiative to assist in the rental of commercial space in the Downtown. Councillor G. Lorentz put forward the staff recommendation involving a discount on regular monthly parking rates. He further amended the recommendation to stipulate that the City actively enforce the prohibition on monthly parkers using prime spaces allocated for business customers. In this regard he referred to an instance involving Market Square. Mr. Snow advised that staff would try to enforce the prohibition, but noted that this relates only to certain facilities. Councillor Ziegler argued that monthly parkers are paying for the privilege of parking in a specific location and do not have the right to utilize prime spaces set aside for customers. The previous motion by Councillor G. Lorentz was voted on, as amended. On a motion by Councillor G. Lorentz It was resolved: "That to assist in the rental of commercial space in Downtown office buildings where parking may be an issue, the City provide a discount on regular monthly parking rates as follows: * 1 to 3 spaces - * 4to6spaces - * 7to 12 spaces * More than 12 spaces full rate applies 15% discount on all spaces - 20% discount on all spaces - 25% discount on all spaces, and, That this policy not be retroactive and apply only to new requests for bulk monthly parking where the monthly parkers are willing to commit to a three year lease with the City, and further, That staff actively enforce the prohibition on the use by monthly parkers of spaces allocated for business customers." On a motion by Councillor M. Yantzi It was resolved: "That Management Committee evaluate a possible reduction in bus fares for City staff using Kitchener Transit to get to work, this being a companion initiative to the recommended reduction in parking rates at City owned facilities, and also address the possible relationship between this initiative and the Transit Marketing Plan." 10. REGIONAL TOBACCO CONTROL BY-LAW The Committee was in receipt of a draft by-law previously circulated to Council by the Regional Tobacco By-law Review Committee. Ms. Theresa Schumilas was in attendance on behalf of the Review Committee. Ms. Schumilas advised that no dates have been set for further Regional meetings to discuss the draft. She also indicated her preference for a moderate level of tobacco control over a wide area of the Region. Councillor M. Wagner put forward a motion to adopt the draft by-law pending further meetings at FINANCE & ADMINISTRATION COMMITTEE MINUTES SEPTEMBER 18, 1995 -112- CITY OF KITCHENER 11. 12. 12. the Regional level. Councillor Lorentz questioned how changes proposed by other municipalities in the Region would be dealt with and requested that motion be amended to indicate that any changes proposed be circulated to Kitchener Council for review. Councillor Wagner accepted the request of Councillor Lorentz as a friendly amendment. The motion was then voted on, as amended. On a motion by Councillor M. Wagner It was resolved: "That the City of Kitchener adopt the draft Tobacco Control By-law put forward by the Regional Tobacco By-law Review Committee pending further discussion at the Regional level and on the understanding that Kitchener will have an opportunity to review and comment on any amendments proposed by other municipalities in the Region." 1996 BUDGET REVIEW SCHEDULE Councillor Ziegler requested that no Budget Review meetings be held after December 14, 1995 and suggested December 8, 1995 and December 13, 1995 as alternate meeting dates. He also suggested that the Capital Budget Review be moved forward in the schedule, and that budget meetings begin at noon. Mr. Gazzola advised that staff would review the schedule and try to accommodate the changes requested by Councillor Ziegler; however, he referred to the difficulty of obtaining consensus on dates and times. He also cautioned against moving the Capital Forecast forward, since staff were delaying this review due to the possible impact of Operating Budgets on the Capital Forecast. Councillor Ziegler further suggested that a budget meeting be held December 11, 1995 to coincide with the regular Council meeting and that as an alternative December 13, 1995 be considered. Councillor Weylie pointed out that during December 6-9, 1995 she will be involved in the Federation of Canadian Municipalities Board of Directors meeting being hosted by Kitchener. Councillor Lorentz inquired as to the appropriate time to request budget related research and Councillor Ziegler suggested that any requests in this regard could be addressed at the October 2, 1995 Finance and Administration Committee meeting. On a motion by Councillor G. Lorentz It was resolved: "That Finance staff amend the schedule for the 1996 Budget Review to reflect no meetings after December 13, 1995, and that a meeting is to be held on December 11, 1995 with an alternate date of December 13, 1995." PROVINCIAL SUBSIDY AND TRANSFER CUTS The Committee was in receipt of a memorandum from G. Sosnoski dated August 24, 1995 outlining a motion put forward by Councillor T. Galloway for which Notice of Motion was given at the August 21, 1995 Council meeting. PROVINCIAL SUBSIDY AND TRANSFER CUTS - cont'd Councillor Galloway explained that the intent of the motion is to advise organizations of pending Provincial cuts and to establish the City's position that it will not compensate for any funding reductions in this regard. Moved by Councillor T. Galloway "WHEREAS, the newly elected Provincial Government has clearly indicated its intent to significantly reduce government spending, AND WHEREAS, we have already evidenced subsidy and transfer cuts, FINANCE & ADMINISTRATION COMMITTEE MINUTES SEPTEMBER 18, 1995 -113- CITY OF KITCHENER 13. AND WHEREAS, these revenue reductions will likely intensify over the term of this government for various programs and organizations that in part rely on Provincial funding, AND WHEREAS, these departments and organizations may request replacement funding from Council, AND WHEREAS, we must continue to hold the line on tax increases, THEREFORE BE IT RESOLVED, that the City of Kitchener will not provide replacement funding, that results in a net 1996 increase in the levy, for programs or organizations that have experienced Provincial cutbacks." Mayor Christy asked that if approved by Council, Councillor Galloway's motion be circulated to all organizations receiving City subsidy. Councillor Yantzi cautioned that though he generally supports the intent of the motion, it is difficult to assume the impact of unspecified Provincial cuts, and that he has concerns over adopting too rigid a position in this regard. The previous motion by Councillor T. Galloway, concerning Provincial subsidy and transfer cuts was voted on and Carried. Mr. Gazzola asked for clarification as to the intent of the motion as it affects outside organizations and Councillor Galloway responded that he felt the reductions may be more applicable to external agencies; however, he also felt that there could be a similar impact on internal departments. Mr. Gazzola pointed out that the City of Kitchener will no doubt face grant reductions of between $1 and 2 million in 1996. FILLING OF VACANT STAFF POSITIONS The Committee was in receipt of a memorandum from Councillor Ziegler dated August 5, 1995 suggesting a freeze on the filling of vacant staff positions pending information on the proposed cuts in Provincial transfer payments. They were also in receipt of a report from T. McKay dated September 13, 1995 outlining the positions at issue and the potential impact of a delay in hiring. Councillor Galloway assumed the Chair during discussion of this item. Councillor Ziegler indicated his surprise at seeing the vacancies advertised given the pending reductions in Provincial funding. He referred to the operational problems cited in Mr. McKay's memo and noted that he would welcome any requests from staff for special exemptions from a hiring freeze. 13. FILLING OF VACANT STAFF POSITIONS - cont'd Councillor Ziegler put forward a motion directing staff not to fill positions which are presently vacant until Council has had an opportunity to analyze the effects of the proposed Provincial funding cuts and the actions necessary to maintain a 0% tax increase, and that where this direction poses an operational or service delivery problem, the affected department should appear before Council. Mr. Gazzola argued that the City administration already has a Committee to review each and every staff vacancy to determine whether or not it needs to be filled, and suggested that Councillor Ziegler's proposal is a duplication. He pointed out that either Council or the administration should undertake this responsibility but not both. Councillor Ziegler suggested that the staff committee should make a recommendation to Council as regards filling of positions until the Province has released its Fall Budget Statement. Councillor Wagner indicated that he was surprised there was no reference to service delivery in Councillor Ziegler's report and suggested that each position FINANCE & ADMINISTRATION COMMITTEE MINUTES SEPTEMBER 18, 1995 -114- CITY OF KITCHENER 14. cannot be dealt with in isolation of an overall position on delivery of service. Councillor Yantzi indicated he would not support the motion on the basis that the action proposed is unnecessary. Councillor Vrbanovic noted that he is confident the Administrative Review Committee can properly screen vacancies, but expressed concern over the cost of advertising externally for positions such as the Executive Assistance to the General Manager of Planning which can no doubt be filled internally. Councillor John Smola indicated that he is happy with the work of the Administrative Review Committee and that the present arrangement should be retained. Councillor Lorentz stressed the need to evaluate any staff reductions in the larger context and not based on the positions which happen to be vacant at this time. Councillor Ziegler withdrew his previous motion regarding the filling of staff vacancies and added that he had introduced the initiative in the interest of generating discussion and was reassured by the comments put forward by staff. Councillor Ziegler then re-assumed the Chair. EMPLOYEE COMPUTER PURCHASE PLAN - KITCHENER PUBLIC LIBRARY 15. The Committee was in receipt of a report from J. Gazzola dated September 13, 1995 recommending an extension of the Purchase Plan presently in place for City Hall employees to include employees of the Kitchener Public Library. His recommendation also included provision for interest charges on the loan. They were also in receipt this date of correspondence from Ms. M. Walshe, Chief Executive Officer, Kitchener Public Library, dated September 15, 1995 in which she requested an interest-free loan to a maximum of $125,000.00 with a three year pay back period. On a motion by Councillor G. Lorentz It was resolved: "That the City of Kitchener fund an Employee Computer Purchase Plan for staff of the Kitchener Public Library, with the Plan to be similar to that currently in place for City of Kitchener employees, and further, That the cost of providing this funding by the City is to be charged against the operating account of the Kitchener Public Library at a rate of interest equivalent to that earned by the City on its temporary investment funds." 1996 PROVINCIAL REASSESSMENT It was generally agreed that consideration of this item be deferred and referred to the October 2, 1995 Finance and Administration Committee meeting. 16. 17. CITY REPRESENTATIVE - SAITAMA, JAPAN Councillor Galloway advised that he had received an invitation to attend the Summit Meeting from the Japanese government who would pay all but nominal transportation costs and requested a resolution of Council authorizing him to represent the City. On a motion by Councillor M. Wagner It was resolved "That Councillor T. Galloway represent the City of Kitchener at the Third Local Government Leaders Summit on Climate Change and meeting of the International Council for Local Environmental Initiatives to be held in Saitama, Japan, October 24-26, 1995, on the understanding that all costs are to be paid by the Japanese government, save and except those involving transportation to and from the Toronto airport." 1995 AUDITED FINANCIAL STATEMENT J. Gazzola gave a video presentation summarizing the Treasurer's Report and Audited Financial FINANCE & ADMINISTRATION COMMITTEE MINUTES SEPTEMBER 18, 1995 -115- CITY OF KITCHENER Statement. He referred to three areas of concern; namely, the Parking deficit, tax arrears and unfinanced capital. Mr. Gazzola noted that Parking is no longer a profit making enterprise and is now being treated as a service. He pointed out that tax arrears have improved slightly and continue to improve in 1995, and that there is similar improvement in unfinanced capital, but more is required. Mr. Gazzola reviewed the revenue split noting reductions in the percentage of funding through Provincial grants and added that at present this comprises less than 6% of the City's revenues. In response to a question from Councillor Lorentz, Mr. Gazzola explained the City's procedures in pursuing tax arrears and noted that while the problem has grown over the past five years, there has also been a 7%-8% reduction in the staff available to address arrears. He pointed out that at present the City's per capita tax arrears are greater than Waterloo and Cambridge but less than other municipalities such as London and Hamilton. Mr. T. Reidel, appearing on behalf of the City's external auditors, Ernst and Young, commented that Kitchener has shown less reduction in arrears than other municipalities he is familiar with, but that the City's collection procedures are better than they were two or three years ago and the administration is taking further steps in this regard. He pointed out that a number of individual properties constitute a large portion of the tax arrears bill and that payment is awaiting the outcome of various legal issues. Mr. Reidel also expressed concern that some of these properties which could go to tax sale may have significant environmental problems which would make recovery of arrears more difficult than is normally the case. Councillor Wagner inquired as to the status of the City's Reserve Funds compared to other municipalities and Mr. Reidel replied that Kitchener is in a lot stronger position than most other municipalities in this regard. However, he pointed out that some reserves, like the Sick Leave Reserve Fund, are below a prudent level, but by and large, the municipality enjoys healthy reserves. Mr. Gazzola reviewed various highlights from the Financial Statement including a statistical summary of the transit service from the years 1984 to 1994. On a motion by Councillor G. Lorentz It was resolved "That Transit Division staff prepare a report for consideration at the October 2, 1995 Public Works and Transportation Committee meeting responding to the Transit statistics outlined in the presentation of the City's Audited Financial Statement at the September 18, 1995 Finance and Administration Committee meeting." 17. 1995 AUDITED FINANCIAL STATEMENT - cont'd On a motion by Councillor B. Vrbanovic It was resolved "That Council accept the Treasurer's Report and Audited Financial Statement for the year 1995 as prepared by the Commissioner of Finance and the City's external auditors, Ernst and Young, and presented to the Finance and Administration Committee on September 18, 1995." On a motion by Councillor John Smola It was resolved "That the firm of Ernst and Young be re-appointed as auditors for the City of Kitchener, its Boards and Municipal Enterprises for the years 1996 to 1997 and that Council reconfirm the appointment of Ernst and Young as auditors for the current year of 1995." In closing, Mr. Reidel advised that based on his audit, the City has clear and clean financial systems and that any concerns he has are minor in nature. FINANCE & ADMINISTRATION COMMITTEE MINUTES SEPTEMBER 18, 1995 -116- CITY OF KITCHENER 18. 15. NEXT MEETING The next regularly scheduled meeting of the Finance and Administration Committee will be held on Monday, October 2, 1995. ADJOURNMENT On motion, the meeting adjourned at 12:45 p.m. ........... G. Sosnoski ........... Manager of Corporate ........... Records/Assistant City Clerk