HomeMy WebLinkAboutCouncil Agenda - 2019-03-04
COUNCIL AGENDA
MONDAY, MARCH 4, 2019 CITY OF KITCHENER
7:00 P.M. - COUNCIL CHAMBER (LIVE STREAMED) 200 KING STREET WEST
1. COMMENCEMENT
Singing of "O Canada" by the Girl Guides of Canada.
2. MINUTES
Minutes to be accepted as mailed to the Mayor and Councillors (regular meeting held January 29,
2019 and special meetings held January 29, 31 & February 25, 2019) Councillor S. Davey.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
4. COMMUNICATIONS REFERRED TO FILE
a. Flag Request under Policy MUN-FAC-442:
Irish Real Life Festival March 9-17, 2019.
5. PRESENTATIONS NIL
6. DELEGATIONS NIL
7. REPORTS OF COMMITTEES
8. UNFINISHED BUSINESS NIL
9. NEW BUSINESS
a. Traffic Calming Review Councillor M. Johnston has given notice that she will introduce the
following motion for consideration this date:
THEREFORE BE IT RESOLVED that seasonal traffic calming measures be installed along
Westwood Drive in 2019; and,
BE IT FURTHER RESOLVED that Transportation Services review the existing on-street
parking regulations and report back to Council recommending the removal of any redundant
regulations that were in place to serve the elementary school; and,
BE IT FURTHER RESOLVED that Transportation Services collect traffic data in 2019 to
determine if a formal traffic calming review is warranted in 2020; and further,
BE IT FINALLY RESOLVED that Transportation Services collect traffic data annually
b. Regional Council Update Mayor B. Vrbanovic.
10. QUESTIONS AND ANSWERS
11. BY-LAWS --- 1ST READING
a) To further amend By-law No. 88-171, being a by-law to designate private roadways as
fire routes and to prohibit parking thereon. (Amends By-law 88-171 to add or delete areas
of jurisdiction.)
b) To further amend By-law No. 2008-117, being a by-law to authorize certain on-street and
off-street parking of vehicles for use by persons with a disability, and the issuing of
permits in respect thereof. (Amends By-law 2008-117 to add or delete areas of
jurisdiction.)
*Accessible formats and communication supports are available upon request. If you require*
assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994.
COUNCIL AGENDA
MONDAY, MARCH 4, 2019 CITY OF KITCHENER
7:00 P.M. - COUNCIL CHAMBER - 2 - 200 KING STREET WEST
c) To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking
of motor vehicles on private property. (Amends By-law 2010-190 to add or delete areas
of jurisdiction.)
d) Being a by-law to amend the Responsible Dog Ownership By-law 2014-138. (To make
this by-law a part of the City of Kitchener Municipal Code numbered as Chapter 420.)
e) Being a by-law to amend the Dog Designations By-law 2014-142. (To make this by-law
a part of the City of Kitchener Municipal Code numbered as Chapter 421.)
f) Being a by-law to provide for the establishing and laying out of part of Fallowfield Drive
as public highway in the City of Kitchener. (Conveys 0.3m reserves.)
g) Being a by-law to provide for the establishing and laying out of part of Strasburg Road
as a public highway in the City of Kitchener. (To establish a 1
frontage of 1655 Strasburg Road, 1735 Strasburg Road and part of 1655 Strasburg
Road.)
h) To confirm all actions and proceedings of the Council.
12. COMMITTEE OF THE WHOLE
Chair, Councillor S. Davey.
13. REPORT OF THE COMMITTEE OF THE WHOLE
14. BY-LAWS --- 3RD READING
a) To further amend By-law No. 88-171, being a by-law to designate private roadways as
fire routes and to prohibit parking thereon.
b) To further amend By-law No. 2008-117, being a by-law to authorize certain on-street and
off-street parking of vehicles for use by persons with a disability, and the issuing of permits
in respect thereof.
c) To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking
of motor vehicles on private property.
d) Being a by-law to amend the Responsible Dog Ownership By-law 2014-138.
e) Being a by-law to amend the Dog Designations By-law 2014-142.
f) Being a by-law to provide for the establishing and laying out of part of Fallowfield Drive
as public highway in the City of Kitchener.
g) Being a by-law to provide for the establishing and laying out of part of Strasburg Road as
a public highway in the City of Kitchener.
h) To confirm all actions and proceedings of the Council.
COMMITTEE OF THE WHOLE AGENDA
MONDAY, MARCH 4, 2019
CHAIR COUNCILLOR S. DAVEY
ND
A. BY-LAWS LISTED ON THE AGENDA 2 READING
That the by-laws considered by this Committee be taken as read a second time and be
recommended for enactment.
B. ADMINISTRATIVE REPORTS
1. Tenders
Attached are reports from M. Fisher, Director of Procurement, recommending:
i. FIN-19-015 T19-004 Ahrens Street West (Hartwood Avenue to Guelph Street)
Road Reconstruction
That Tender T19-004 Ahrens Street West (Hartwood Avenue to Guelph
Street) Road Reconstruction, be awarded to J. Weber Contracting Limited,
Breslau, Ontario, at their tendered price of $1,741,174.66, including
provisional items and contingencies of $170,440., plus H.S.T. of
$226,352.71, for a total of $1,967,527.36.
ii. FIN-19-016 T19-001 Road Improvements, Road Surface Construction,
Miscellaneous Asphalt and Concrete Work
That Tender T19-001 Road Improvements, Road Surface Construction,
Miscellaneous Asphalt and Concrete Work, be awarded to Ekum-Sekum
o/a Brantco Construction, Cambridge, Ontario, at their tendered price of
$5,734,513.27, including contingencies of $250,000., plus H.S.T. of
$745,486.73, for a total of $6,480,000.
iii. FIN-19-017 P19-036 Professional Services 2019/2021 City-Wide SWM
Monitoring Program
That Proposal P19-036 Professional Services 2019/2021 City-Wide SWM
Monitoring Program, be awarded to GHD Limited, Waterloo, Ontario, at their
adjusted proposed price of $817,545.64, including contingency of
$74,322.24 plus H.S.T. of $106,280.80, for a total of $923,825.44, for a
three (3) year term, based on a satisfactory contract being negotiated.
iv. FIN-19-019 T19-008 Natural Gas and Water Infrastructure Locate Services
That Tender T19-008 Natural Gas and Water Infrastructure Locate
Services, be awarded to Canadian Locators Inc., Markham, Ontario, at their
tendered price of $409,290. plus H.S.T. of $53,207.70, for a total of
$462,497.70 for a one (1) year term, with an option to renew for two (2)
additional twelve (12) month terms.
v. FIN-19-020 T19-029 Natural Gas Meter Set Installation and Inspection Services
That Tender T19-029 Natural Gas Meter Set Installation and Inspection
Services, be awarded to Lakeside Performance Gas Services, Kitchener,
Ontario, at their tendered price of $40,001.06, plus H.S.T. of $5,200.14, for
a total of $45,201.20, for a one (1) year term, with an option to renew for
two (2) additional twelve (12) month terms.
2. COR-19-013 Sign Variances 151 Zeller Drive and 222 Chandler Drive
Attached is Corporate Services Department report COR-19-013 (D. Saunderson) dated
February 21, 2019.
2
COMMITTEE OF THE WHOLE MARCH 4, 2019
B. ADMINISTRATIVE REPORTS - CONT'D
That the application of WATERLOO REGION DISTRICT SCHOOL BOARD (SG
2019-003 - 151 Zeller Drive) requesting permission to replace an existing sign with
a ground-supported sign having automatic changing copy located 13.6m from a
residential zone rather than the required 100m, on Part Lot 119, German Company
Tract, being Parts 1 & 2 on Reference Plan 58R-7338, 151 Zeller Drive, Kitchener,
Ontario, BE APPROVED, subject to the following conditions:
1. That the owner shall obtain a sign permit from the Planning Division.
2. That the owner shall ensure messages displayed on the automatic changing
copy portion of the sign remain static for at least 6 seconds.
3. That the owner shall ensure the automatic changing copy portion of the sign
is turned off between the hours of 10:00 p.m. and 6:00 a.m.
4. That the above noted Condition 1 shall be completed prior to September 1,
2019. Any request for a time extension must be approved in writing by the
Manager of Development Review (or designate), prior to the completion
date set out in this decision. Failure to fulfill these conditions will result in
this approval becoming null and void.
- and -
That the application of CITY OF KITCHENER (SG 2019-004 - 222 Chandler Drive)
requesting permission to replace an existing sign with a ground-supported sign
having automatic changing copy located 24m from a residential zone rather than
the required 100m; being 2.6m from an intersection rather than the required
setback of 23m; and, having a sign area of 44% rather than the permitted maximum
sign area of 30%, on Part Lot 48, German Company Tract, Part Block EE, Plan
1240, Part Blocks S & Q, Plan 1242, being Parts 1 & 2 on Reference Plan 58R-
7799, 222 Chandler Drive, Kitchener, Ontario, BE APPROVED, subject to the
following conditions:
1. That the owner shall obtain a sign permit from the Planning Division.
2. That the owner shall ensure messages displayed on the automatic changing
copy portion of the sign remain static for at least 6 seconds.
3. That the owner shall ensure the automatic changing copy portion of the sign
is turned off between the hours of 10:00 p.m. and 6:00 a.m.
4. That the above noted Condition 1 shall be completed prior to September 1,
2019. Any request for a time extension must be approved in writing by the
Manager of Development Review (or designate), prior to the completion
date set out in this decision. Failure to fulfill these conditions will result in
this approval becoming null and void.
3. COR-19-014 Potentially Dangerous Dog Designation Appeal Grigsby and
Mansbridge
Attached is Corporate Services Department report COR-19-014 (J. Rodrigues), dated
February 8, 2019.
That the decisions of the Dog Designation Appeal Committee regarding an appeal
filed by Ms. Jessi Grigsby and Mr. Joshua Mansbridge, wherein the Committee
affirms the Potentially Dangerous Dog Designations and modifies the conditions
for the keeping of said dogs, be ratified and confirmed.
3
COMMITTEE OF THE WHOLE MARCH 4, 2019
B. ADMINISTRATIVE REPORTS - CONT'D
4. COR-19-015 Region of Waterloo Planning and Works Project Team Appointments
Attached is Corporate Services Department report COR-19-015 (J. Bunn), dated
February 26, 2019.
That Councillor S. Marsh be appointed to the Region of Waterloo King Victoria
Transit Hub Steering Committee;
That Councillor M. Johnston be appointed to the Victoria Street Reconstruction,
Lawrence Avenue to Fischer Hallman Road and Westmount Road, Victoria Street
to Glasgow Street Study Team; and,
That Councillor D. Chapman be appointed to the William Street and Strange Street
Water Supply Upgrades Study Team; and further,
That Councillor C. Michaud be appointed to the Spring Valley Pumping Station
Class EA Study Team.
th
5. FIN-19-018 Applications for Cancellation, Refund, Reduction of Taxes March 4
Hearing
Attached is Finance and Corporate Services Department report FCS-19-018 (S. Saleh),
dated February 15, 2019.
That the applications to City Council for cancellation, reduction, refund of taxes
totalling $165,007.37 as attached to Finance and Corporate Services Department
report FIN-19-018, be approved, pursuant to Section 357 of the Municipal Act.
6. COR-19-016 Encroachment Request 57 Chestnut Street
Attached is Corporate Services Department report COR-19-016 (T. Kalbfleisch Mazurka),
dated February 28, 2019.
That the Mayor and Clerk be authorized to execute an Encroachment Agreement,
satisfactory to the City Solicitor, with the owner of 57 Chestnut Street for the
creation of two parking spaces in front of the property which will encroach on the
ce.
Rise and Report
REPORT TO:Committee of the Whole
DATE OF MEETING:2019-03-04
SUBMITTED BY:Margaret Fisher,Director of Procurement,519-741-2200 ext. 7214
PREPARED BY:Polina Semenov,Buyer,519-741-2200 ext. 7037
WARD (S) INVOLVED:Ward10
DATE OF REPORT:2019-02-12
REPORT NO.:FIN-19-015
SUBJECT:T19-004Ahrens Street West (Hartwood Avenue to Guelph Street)Road
Reconstruction
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T19-004Ahrens Street West (Hartwood Avenue to Guelph Street) Road
Reconstruction, be awarded to J. Weber Contracting Limited,Breslau, Ontario, at their
tendered price of $1,741,174.66,including provisional items and contingencies of
$170,440.,plus H.S.T. of $226,352.71, for a total of $1,967,527.36.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Ahrens Street West (Hartwood
Avenue to Guelph Street) which is approximately 370 metres in length. Funds for construction
have been approved by Council as part of the 2019 budget. The services were originally
The administration, design and tendering of this project has been completed by City staff, the
construction administration and inspection of this project will be completed by City staff as well.
Council as part of the 2019 budget process has approved full funding for this project. A surplus
is projected in the project. The project is scheduled to begin April 8, 2019, weather permitting.
REPORT:
Tenders were advertised publiclyonthe City of Kitchener website. Documents were
downloaded by thirty-six (36) interested parties and by the closing date of Monday February 11,
2019, eight (8) tenders had been received.
***This information is available in accessible formats uponrequest. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
1.i - 1
The following tenders were received:
Bid Price
J.Weber Contracting LimitedBreslauON$1,967,527.36*
Sierra Infrastructure IncWoodstockON$2,055,000.01
Elgin ConstructionSt. ThomasON$2,162,592.90
Regional Sewer and Watermain LtdCambridgeON$2,298,440.79
Steed and Evans LimitedSt. JacobsON$2,390,534.90
Navacon Construction Inc.BrantfordON$2,475,501.47
Bel-Air Excavating & Grading Ltd.Cambridge ON$2,675,606.16
Network Sewer and Watermain LtdCambridgeON$2,853,870.14
The tenders were reviewed by J.Seip, C.E.T., Engineering Technologistwho concurswith the
above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
1.i - 2
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital forecast.The estimated surplus (E) will be returned to the
WIP Road Reconstruction general account, and will be used to fund unexpected deficits in WIP
Road Reconstruction projects.
Tender T19-004
Ahrens St. W.
The total budget for all phases of this project is $2,157,704.00
Estimated Cost for this Phase of Work
Tender T19-004 costs, including HST1,967,527.36
less: HST rebate on tender(195,707.94)
Net Cost Being Awarded1,771,819.42 A
Projected Costs: Staff Time/Material Testing 15,342.00
Total Estimated Cost for this Phase of Work$1,787,161.42 C
Budget for this Phase of Work
WIP -Road Reconstruction -Sanitary Utility849,529.00
WIP -Road Reconstruction -Stormwater Utility424,764.00
WIP -Road Reconstruction -Water Utility572,508.00
Contribution from Storm Water Utility -Low Impact Development 50,000.00
Total Budget for this Phase of Work$1,896,801.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C)109,639.58 D
Estimated Surplus/(Deficit) from previous phases(46,974.39)
Total Estimated Surplus/(Deficit) $ 62,665.19 E
1.i - 3
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not Applicable
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.i - 4
REPORT TO:Committee of the Whole
DATE OF MEETING:2019-03-04
SUBMITTED BY:Margaret Fisher,Director of Procurement,519-741-2200 ext. 7214
PREPARED BY:Amy Carr,Buyer,519-741-2200 ext. 7184
WARD (S) INVOLVED:Wards 1, 2, 3, 4, 5, 6, 8, 9and10
DATE OF REPORT:2019-02-19
REPORT NO.:FIN-19-016
SUBJECT:T19-001 Road Improvements, Road Surface Construction,
MiscellaneousAsphalt and Concrete Work
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T19-001Road Improvements, Road Surface Construction, Miscellaneous
Asphalt and Concrete Work, be awarded to Ekum-Sekum o/a Brantco Construction,
Cambridge, Ontario, at theirtendered price of $5,734,513.27,including contingencies of
$250,000.,plus H.S.T. of $745,486.73, for a total of $6,480,000.
BACKGROUND:
The main scope of work under this tender consists of various types of road rehabilitation on pre-
determined city streets.This contract also includesthe placement of surface asphalt on newly
constructed streets coming offtwo-yearmaintenance warranty,larger scaleutility cuts,
community trail rehabilitation, City facility parking lot remediation and miscellaneous asphalt and
concrete work for other departments.
assessment.This tender includes a variety of work and projects spread across the City, but the
works are similar in nature. This approach reduces our staff time and makes the administration
more streamlined.
The workisscheduled to begin April 1, 2019, weather permitting. The anticipated completion
date is October 31, 2019. Attached isa fulllist of projectsto be completed under this tender.
REPORT:
Tenders were advertised publiclyonthe City of Kitchener website. Documents were downloaded
by sixteen (16) interested parties and by the closing date of Wednesday February 13, 2019, five
(5)tenders had been received.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
1.ii - 1
The following tenders were received:
Bid Price
Brantco ConstructionCambridgeON$6,480,000.00*
Steed and Evans LimitedSt. JacobsON$7,602,888.60
Coco Paving Inc. PetersburgON$ 7,665,920.01
Capital Paving Inc. Guelph ON$ 8,643,200.19
E.& E. Seegmiller LimitedKitchener ON$ 8,664,800.45
The tenders were reviewed by R. Trussler, Engineering Construction Project Manager, who
concurswith the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation o
the delivery of core service.
1.ii - 2
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital budget. The estimated surplus (E) will remain within the
project to be used towards the 2020 road resurfacing program.
Tender T19-001
Road Improvement, Road Surface Construction, Misc. Asphalt and Concrete Work
The total budget for all phases of this project is 6,688,986.00
Estimated Cost for this Phase of Work
Tender T19-001 costs, including HST6,480,000.00
less: HST rebate on tender(644,559.01)
Net Cost Being Awarded5,835,440.99 A
Costs Incurred to Date -
Projected Costs: Staff Time253,033.00
Projected Costs: Geotechnical 90,000.00
Total Estimated Cost for this Phase of Work$6,178,473.99 C
Budget for this Phase of Work
WIP -Road Reconstruction -Sanitary Utility962,382.00
WIP -Road Reconstruction -Stormwater Utility481,191.00
WIP -Road Reconstruction -Water Utility648,562.00
WIP Road ReconstructionGeneral Account 1,485.00
Sanitary Utility 38,150.00
Storm Water Utility 48,444.00
Water Utility 94,467.00
Gas Utility 30,883.00
Federal Gas Tax3,601,727.00
Capital Out ofCurrent650,331.00
Development Charges131,364.00
Total Budget for this Phase of Work$6,688,986.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C)510,512.01 D
Balance in account, net of encumbrances63,241.44
Total Estimated Surplus/(Deficit) $573,753.45 E
1.ii - 3
COMMUNITY ENGAGEMENT:
INFORM This report has been
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.ii - 4
The following is a tentative list of locations and construction timings that are to comprise the bulk of this Tender.
METHODS OF CONSTRUCTION, STREETS AND STREET LIMITS
A. Full Depth Milling + Binder Asphalt + Surface Asphalt
STREET FROM TO WARD TIMING
1) Appalachian Crescent Kingswwod Drive Kingswood Drive 6 April-June
2) Butler Lane Highland Road Hearth Crescent 8 April-June
3) Doon Village Road Bechtel Drive Pioneer Drive 4 July-September
4) Erinbrook Drive (Phase#1) Rittenhouse Road Hedgestone Crescent 6 April-June
5) Erinbrook Drive (Phase#2) Hedgestone Crescent Tillsley Drive 6 April-June
6) Geneva Crescent Selkirk Drive End 6 April-June
7) Gracefield Crescent Kingswood Drive Kingswood Drive 6 April-June
8) Jay Court Selkirk Drive End 6 April-June
9) Old Carriage Drive Pioneer Drive Old Carriage Court 4 July-September
10) Queenston Crescent Queenston Drive Queenston Drive 1 July-September
11) Raitar Avenue Weber Street West Ellis Avenue 10 July-September
12) Rittenhouse Road (Phase#1) Blockline Road #217 Rittenhouse Road 6 April-June
13) Rittenhouse Road (Phase#2) #217 Rittenhouse Road Erinbrook Drive 6 April-June
14) River Road (Phase#1) Manchester Road Krug Street 1, 2 July-September
15) River Road (Phase#2) Victoria Street North Frederick Street 1, 2 July-September
16) Selkirk Court Selkirk Drive End 6 April-June
B. Full Depth Pulverize + Surface Asphalt Overlay
STREET FROM TO WARD TIMING
1) Alpine Court Alpine Road End 6 June-August
2) Clover Place Fergus Avenue End 2 June-August
3) Grand Crest Place Wilson Avenue End 3 June-August
4) Kevco Place Wabanaki Drive End 3 June-August
5) Pleasant Avenue Stirling Avenue South Glen Road 9 June-August
6) Springdale Drive Lang Crescent End 1 June-August
7) Wilson Avenue Mill Park Drive End 3 June-August
C. Surface Asphalt
STREET FROM TO WARD TIMING
Union / Maple
1) Union Street Lancaster Street West Serada Road 10 April - July
2) Maple Avenue Union Street Arnold Street 10 April - July
1.ii - 5
C.Surface Asphalt - Continued
STREETFROMTO WARD TIMING
Duchess / Marina / Aberdeen
3)Duchess Avenue Dunbar Road Marina Road8 April - July
4)Marina Road Brandon Avenue South End 8 April - July
5)Aberdeen Road Claremont Avenue Glasgow Street 8 April - July
Breithaupt / Major
6)Breithaupt Street St. Leger Street Lancaster Street 10 April - July
7)Major Street Wellington Street Breithaupt Street 10 April- July
8)Dumfries Avenue Krug Street Stirling Avenue 10 April - July
9)Fairfield Avenue Ridgewood Drive Edwin Street 10 April - July
Woodland / Russel
10)Woodland Avenue Russel Street Mill Street 9 April - July
11)Russel Street Spadina Road East Stirling Avenue South 9 April - July
Binscarth / Brant / St. Claire / Pleasant / Glen
12)Brant Crescent Glen Road Glen Road 9 April - July
13)St. Claire Avenue Glen Road 60 meters 9 April - July
14)Glen Road Highland Road West Pleasant Avenue 9 April - July
15)Binscarth Road Pleasant Avenue Barclay Avenue 9
16)Pleasant Avenue Queens Boulevard Perth Road 9
17)Cherry Street West End Strange Street 9 April- July
18)Sheldon Avenue Weber Street East East End 10 July - September
19)Krug Street East Avenue Becker Street 1, 10 July - September
20)Fourth Avenue Kingsway Drive Connaught Street 3 July - September
Belmont Avenue / Edgewood Drive
21)Belmont Avenue Highland Road West Victoria Street South 8 July - September
23)Guelph Street Margaret Avenue St. Vincent Street 1, 10 July September
Alice Avenue / Karn Street
24)Alice Avenue Victoria Street South Karn Street 8 July - September
25)Karn Street Lawrence Avenue Westmount Road West 8 July - September
26)Kehl Street Heiman Street Ottawa Street South 9 July - September
27)Connaught Street Third Avenue Fourth Avenue 9 July - September
1.ii - 6
D.Miscellaneous Asphalt / Concrete work
STREET FROMTO WARD TIMING
1)Random Utility Cuts (TBD) TBDTBD TBDTBD
2)Drainage Improvements TBD TBD TBD TBD
3)Kiwanis Park Kiwanis Park Section #51559 1 May
4)Upper Canada Park Trail Entrance 4 April - May
5)Lions Arena Parking Lot Rittenhouse Rd Upper Parking Lot 6 May - June
6)Auditorium Parking Lot H East AvenueLeft Side Main Entrance 10 May- June
7)Auditorium Parking Lot A East AvenueRight Side Main Entrance 10 May- June
8)#8 Bridge St. E Parking Lot Lancaster StreetBridgeport Road 1 May- June
7)Butler Lane Multi-Use Trail Highland RdExisting Trail 8 April - May
8)Park Trail Williamsburg Rd Wilkins Dr 5 May - August
E.Provisional Streets (Not Included in the tendered Quantities)
STREET FROMTO WARD TIMING
1)Bonfield Place Chandler Drive End 6
2)Leacrest Court Chandler Drive End 6
3)Sunset Place Union Street End 10
4)Woodfern Court Chandler Drive End 6
5)Stirling Avenue South Mill Street Courtland Ave East 9
1.ii - 7
REPORT TO:Committee of the Whole
DATE OF MEETING:2019-03-04
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Amy Carr, Buyer,519-741-2200 ext. 7184
WARD (S) INVOLVED:N/A
DATE OF REPORT:2019-02-22
REPORT NO.:FIN-19-017
SUBJECT:P19-036 Professional Services 2019/2021 City-Wide SWM Monitoring
Program
__________________________________________________________________________________________
RECOMMENDATION:
ThatProposal P19-036Professional Services2019/2021 City-Wide SWM Monitoring
Program, be awarded to GHD Limited, Waterloo, Ontario, at their adjusted proposed price
of $817,545.64,including contingency of $74,322.24plus H.S.T. of $106,280.80, for a total
of $923,825.44, fora three (3) year term, based on a satisfactory contract being negotiated.
BACKGROUND:
Assessment in support of a Stormwater Management (SWM) Policy. The Policy was createdto
address the existing shortfall of funding focused on, existing and soon-to-be developed
stormwater facilities being planned through the subdivision and site plan development process.
As part of implementing the 2001 SWM Policy, it was recommended that an annual monitoring
Since 2001, the Monitoring Program has been conducted annually and has tracked water
quality in a variety of core and non-core monitoring stations.
In 2016, the City completed a new Integrated Stormwater Management Master Plan (ISWM-
MP) that provided recommendations for the annual SWM program; which were to ensure that
the objectives of the ISWM-MP were accomplished over time and to transition the program to
report on existing watershed health. The transition was to be completed in two (2) distinct
phases:
Phase 1 Refinement of SWM Audit monitoring (2017-2018) to establish baseline monitoring
results (existing conditions) for previously established historical monitoring locations
throughout the City.
Phase 2 Update Water Quality and Flow Monitoring (2019 -ongoing) refined monitoring
locations and protocols to align with the implementation approach of prioritizing works based
***This information is available in accessible formats upon request.***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
1.iii - 1
on the watersheds in themost need and where there are opportunities to improve conditions.
Subwatershed based monitoring will be undertaken at regular intervals to confirm and/or
evaluate the effects of the recommended approaches and refine the Implementation Plan to
ensure projects and programs are delivering the greatest value-for-dollar for the residents of
Kitchener.
This Request for Proposalrepresents the 2019-2021 portion of Phase 2 works.
REPORT:
Proposalswere advertised publicly on the City of Kitchenerwebsite.Documents were
downloaded by sixteen (16) interested parties and by the closing date of Tuesday February 12,
2019, four (4)proposalshad been received.
A listing of the responding parties follows for your reference:
AECOMCanada Ltd. Kitchener ON*
CH2M Hill Canada Ltd. O/A JacobsKitchener ON
Ecosystem Recovery Inc. Kitchener ON *
GHD LimitedWaterloo ON *
*Shortlisted candidates
The proposal submissions werereviewedand ratedbythe selection committee,N. Gollan,
Stormwater Utility Manager, B. Bishop, Design and Construction Program Manager, and M.
Wilson, Water Resources Engineer.
The review committee submitted their initial evaluation on Thursday February 14, 2019, and a
shortlist of three (3) candidates were selected to submit their pricing and detailed work plan.
The review committee met on Tuesday February 19,2019to ratethe shortlisted candidates.
The proposed fees submitted by each shortlisted consultant came in over the estimated budget.
Each proposed fee was adjusted by removing one (1) optional task from the overall scope, three
(3) provisional items and the unforeseen contingency allowance.
The committee recommends awarding the project to GHD Limited, Waterloo, Ontario.
The selection committee rated the proposal submissions on the following criteria:
Project Team & Experience
Understanding & Approach
Completeness of Proposal
Knowledge of the City & Area
Past Performance
1.iii - 2
Value Added
Initial Proposal Score Carried Over
Work Plan
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
1.iii - 3
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these
types of projects typically involves City staff and resources from across the Corporation.
These costs are included in the line item"Projected Costs: Staff Time/Permitting/Material
testing", and will be itemized when they exceed $125,000. Included in this line item are
staff time and expenses for all City staff in support of the project such as Engineering,
Kitchener Utilities, Transportation Planning and Operations. The line item also includes all
regulatory permitting, geotechnical and material testing, detouring and traffic control,
alternate access and any other miscellaneous costs. Projects utilizing in-house staff will
include costs for inspection during construction and contract administration.
The net cost for this proposal (A), is fair and reasonable for a purchase of this scope but
the upset limit exceeds the budget allowance (B) provided within the budget. Funding for
this purchase is included within the approved capital forecast. The estimated deficit (E)
will be funded from the SWM Infrastructure Implementation account.
Proposal P19-036
Professional Services 2019/2021 City wide SWM Monitoring Program
Estimated Cost for this Phase of Work
Proposal P19-036,including HST923,825.44
less: HST rebate on proposal(91,891.98)
Net Cost Being Awarded831,933.46 A
Costs Incurred to Date -
Projected Costs: Staff Time/Permitting/MaterialTesting 25,000.00
Total Estimated Cost for this Phase of Work$856,933.46 C
Budget for this Phase of Work
SWM Monitoring Program (2019-2021)713,000.00
Total Budget for this Phase of Work$ 713,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C)(143,933.46)D
Balance in account, net of encumbrances(202,245.73)
Total Estimated Surplus/(Deficit) $(346,179.19)E
The estimated deficit (E) will be funded from the SWM Infrastructure Implementation account.
1.iii - 4
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.iii - 5
REPORT TO:Committee of the Whole
DATE OF MEETING:2019-03-04
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Alex Albrecht,Buyer,519-741-2200 ext. 7216
WARD (S) INVOLVED:N/A
DATE OF REPORT:2019-02-19
REPORT NO.:FIN-19-019
SUBJECT:T19-008Natural Gas and Water Infrastructure Locate Services
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T19-008 Natural Gas and Water Infrastructure Locate Services, be awarded
toCanadian Locators Inc.,Markham, Ontario, at their tendered price of $409,290.plus
H.S.T. of $53,207.70, for a total of $462,497.70for a one (1) year term, with an option to
renew for two(2) additional twelve (12) month terms.
BACKGROUND:
The City owns and maintains gas and water infrastructure within the City boundaries and the
Utilities Division is required to provide locate services for the infrastructure. An increased volume
of infrastructure locate requests occur in the spring when contractors commence work on
projects as well as in the fall when contractors are completing work prior to winter. However,
the volume of locate requests have doubled over the past 10 years and we now rely to some
extent throughout the entire year on a contract locate service provider to help provide this
service.
The Ontario Underground Infrastructure Notification System Act requires members to make all
reasonable attempts to respond to a notification within five business daysprovided that the
excavation is reasonably expected to start within 30 days. The failure of a member to providea
locate within the timeframes established in the Act, or failure to state in writing that the
infrastructure will not be affected by an excavation,may be fined.
This tender is based on fixed unit prices on an estimated representative of natural gas and water
infrastructure locate services provided overthe previous year.
The average annual spend over the past three (3) years was $673,010.26, before taxes.The
actual spend will depend on the level of activity throughout the term of the contract.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
1.iv - 1
REPORT:
Tenders were advertised publicly on the City of Kitchenerwebsite. Documents were downloaded
byseven(7) interested parties and by the closing date of MondayFebruary 11, 2019,three(3)
tenders had been received.
The following tenders were received:
Bid Price
Canadian Locators Inc.Markham ON$462,497.70*
Mark It LocatesStoney Creek ON$520,325.45
multiVIEW Locates Inc. Mississauga ON$1,042,752.70
The price for natural gas and water infrastructure locate serviceshas decreased 41% from the
2018-2019contract.
The tender was reviewed by M. Ryan,Supervisor of Loss Prevention & Maintenance who concurs
with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
1.iv - 2
FINANCIAL IMPLICATIONS:
The net cost for this proposal (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this project
is included within the approved operating budget. The estimated surplus (D) willremain within
the account.
T19-008
Natural Gas and Water Infrastructure Locate Services
Total
Estimated Cost
T19-008 costs, including HST462,497.70
less: HST rebate on tender(49,605.95)
Net Cost Being Awarded412,891.75 A
One call locating15,000.00
Estimated Cost$ 427,891.75 C
Budget
Contracted Services -Gas252,500.00
Contracted Services -Water337,600.00
Total budget$ 590,100.00 B
Estimated Surplus/(Deficit) (B -C)162,208.25 D
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not Applicable
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.iv - 3
REPORT TO:Committee of the Whole
DATE OF MEETING:2019-03-04
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Alex Albrecht,Buyer,519-741-2200 ext. 7216
WARD (S) INVOLVED:N/A
DATE OF REPORT:2019-02-14
REPORT NO.:FIN-19-020
SUBJECT:T19-029 Natural Gas Meter Set Installation and Inspection Services
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T19-029Natural Gas Meter Set Installation and InspectionServices,be
awarded to Lakeside Performance Gas Services, Kitchener, Ontario, at their tendered
price of $40,001.06, plus H.S.T. of $5,200.14, for a total of $45,201.20,for a one (1) year
term, with an option to renew for two(2) additional twelve (12) month terms.
BACKGROUND:
Kitchener Utilities is a regulated natural gas utility with an average annual increase of about 1600
new customers. Every new customer will require a new gas meter and inspection of natural gas
appliances within the premise. Thislarge volume of work places a capacity burden on Kitchener
Utilities Staff.At times when Kitchener Utilities staff have an overwhelming workload and might
not be available, the outsourcing of new gas meter installations and inspection services to a
qualified contractor will ensure that Kitchener Utilities continues to meet the needs of the
Gaseous Code B149-15.
being met in a timely manner.Outsourcing also providesa consistent approach to inspections,
which will assure a high level of public safety at all times.
This tender is based on fixed unit prices on an estimated representativeof natural gas meter set
installation and inspection services over the past year.
This was anewly outsourced contract in 2018. The spend over the past yearwas $38,872.16,
before taxes. The actual spend will depend on the level of activity throughout the term of the
contract.
REPORT:
As per clause 170.7.3 of the Purchasing By-law 2017-
Value, the Director of Supply Services shall submit a report to Council recommending award of
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
1.v - 1
a purchase greater than $100,000 if any one or more of the following conditions apply: d. only
one bid wasThe three year spend exceeds the $100,000
threshold.
Tenders were advertised publicly on the City of Kitchenerwebsite. Documents were downloaded
by four(4) interested parties and by the closing date of FridayFebruary 8, 2019,one(1) tender
had been received.
The following tender wasreceived:
Bid Price
Lakeside Performance Gas ServicesKitchenerON$45,201.20
The price for natural gas meter set installation and inspection serviceshas increased 2% from
the 2018contract.
The tender was reviewed by P.Pavlinich,Manager of Customer Relations, who concurs with the
above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the
the delivery of core service.
1.v - 2
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset
limit is within the funding available (B) for this project. Funding for this project is included within
the approved capital budgets. The estimated surplus (D) will remain within the account to fund
future purchases.
T19-029
Domestic Natural Gas Meter Set: New Build Installation and Inspection
Services
Estimated Cost for this project
Tender T19-029 costs, including HST45,201.20
less: HST rebate(5,200.14)
Net Cost Being Awarded40,001.06 A
Projected Costs:
Total Estimated Cost $ 40,001.06 C
Budget for this project
New Gas Meter Sets50,000.00
Total Budget for this purchase$ 50,000.00 B
Estimated Surplus/(Deficit) for this Phase of
Work (B -C)9,998.94 D
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.v - 3
REPORT TO:Committee of the Whole
DATE OF MEETING:March 4, 2019
SUBMITTED BY:Dianna Saunderson, Secretary-Treasurer, Committee of Adjustment
(519-741-2200 ext. 7277)
PREPARED BY:Holly Dyson, Administrative Clerk (519-741-2200 ext. 7594)
WARD(S) INVOLVED:2 & 6
DATE OF REPORT:February 21, 2019
REPORT NO.:COR-19-013
SUBJECT:Sign Variances151 Zeller Drive and 222 Chandler Drive
RECOMMENDATIONS:
That the application of WATERLOO REGION DISTRICT SCHOOL BOARD (SG 2019-003-151 Zeller
Drive) requesting permission to replace an existing sign with a ground-supported sign having automatic
changing copy located 13.6m from a residential zone rather than the required 100m, on Part Lot 119,
German Company Tract, being Parts 1 & 2 on Reference Plan 58R-7338, 151 Zeller Drive, Kitchener,
Ontario, BE APPROVED, subject to the following conditions:
1.That the owner shall obtain a sign permit from the Planning Division.
2.That the owner shall ensure messages displayed on the automaticchanging copy portion of the
sign remain static for at least 6 seconds.
3.That the owner shall ensure the automatic changing copy portion of the sign is turned off between
the hours of 10:00 p.m. and 6:00 a.m.
4.That the above noted Condition 1 shall be completed prior to September 1, 2019. Any request for
a time extension must be approved in writing by the Manager of Development Review (or
designate), prior to the completion date set out in this decision. Failure to fulfill these conditions
will result in this approval becoming null and void.
-and
That the application of CITY OF KITCHENER (SG 2019-004-222 Chandler Drive) requesting
permission to replace an existing sign with a ground-supported sign having automatic changing copy
located 24m from a residential zone rather than the required 100m; being 2.6m from an intersection rather
than the required setback of 23m; and, having a sign area of 44% rather than the permitted maximum
sign area of 30%, on Part Lot 48, German Company Tract, Part Block EE, Plan 1240, Part Blocks S & Q,
Plan 1242, being Parts 1 & 2 on Reference Plan 58R-7799, 222 Chandler Drive, Kitchener, Ontario, BE
APPROVED, subject to the following conditions:
1.That the owner shall obtain a sign permit from the Planning Division.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
2 - 1
2.That the owner shall ensure messages displayed on the automatic changing copy portion of the
sign remain static for at least 6 seconds.
3.That the owner shall ensure the automatic changing copy portion of the sign is turned off between
the hours of 10:00 p.m. and 6:00 a.m.
4That the above noted Condition 1 shall be completed prior to September 1, 2019. Any request for
a time extension must be approved in writing by the Manager of Development Review (or
designate), prior to the completion date set out in this decision. Failure to fulfill these conditions
will result in this approval becoming null and void.
REPORT:
The Committee of Adjustment met as a Standing Committee of City Council on February 19, 2019 to
consider twoapplications pursuant to Chapter 680 (SIGNS) of the City of Kitchener Municipal Code.
These recommendations are being forwarded to you on behalf of the Committee of Adjustment for your
consideration.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendations
delivery of core service.
FINANCIAL IMPLICATIONS:
None
COMMUNITY ENGAGEMENT:
INFORM -As directed by the Sign By-law and Fence By-Law, notice of Applications for Variance to the
Sign By-law and Fence By-law are published in the Record 15 -18 days prior to the Committee of
Adjustment meeting at which the application will be considered. Notice of an application is also mailed
to property owners within 30 metres of the subject property.
INFORM -
committee meeting.
ENTRUST -The Committee of Adjustment is a Quasi-Judicial Committee of citizen members operating
as a Standing Committee of City Council.
ACKNOWLEDGED BY: Justin Readman, General Manager Development Services
2 - 2
REPORT TO:Committee of the Whole
DATE OF MEETING:March 4, 2019
SUBMITTED BY:Dog Designation Appeal Committee
PREPARED BY:Jaclyn Rodrigues, Committee Administrator, 519-741-2200 x 7275
WARD (S) INVOLVED:All
DATE OF REPORT:February 8, 2019
REPORT NO.:COR-19-014
SUBJECT:Potentially Dangerous Dog Designation Appeal Grigsby
and Mansbridge (LokiandKado)
RECOMMENDATION: That the decisionsof the Dog Designation Appeal Committee
regarding an appeal filed by Ms. Jessi Grigsby and Mr. Joshua Mansbridge, wherein the
Committee affirms the Potentially Dangerous Dog Designationsand modifies the
conditions for the keeping of said dogs, be ratified and confirmed.
BACKGROUND:
On October 22, 2018the Animal Welfare Agency South Central Ontario (AWASCO) designated
, dogsowned by Ms. Jessi Grigsby and Mr. Joshua Mansbridge,as Potentially
Dangerous Dogs. The designations were appliedafter determining that onSeptember 23, 2018
Lokidid attackadog without provocation in contravention to City of Kitchener By-
law 2014-142(Being a by-law with respect to the designation of Potentially Dangerous,
Dangerous, Prohibited and Restricted Dogs).On October 29, 2018 the Office of the City Clerk
subsequently received correspondence from Ms. Jessi Grigsby and Mr. Joshua Mansbridge
appealing the Potentially Dangerous Dog Designations; and aNotice of Hearing was issued to
the Respondentand Appellant(AWASCO), advising on January 28, 2019a hearing of the Dog
Designation Appeal Committee would be held to consider the matter.
REPORT:
The Dog Designation Appeal Committee established by the Council of the Corporation of the
City of Kitchener pursuant to City of Kitchener Municipal By-law 2014-142 and the Statutory
Powers Procedure Act R.S.O. 1990 Chapter S.22, sat onJanuary 28, 2019to consider an appeal
filed with the City by Ms. Jessi Grigsby and Mr. Joshua Mansbridge.
On that date, the Dog Designation Appeal Committee considered the evidence related to an
incident resulting in the Potentially Dangerous Di.
Having considered the testimony presented on behalf of the Respondent by Gary Boes, Animal
Protection Officer for the AWASCO; as well as the testimony and evidence presented by Ms.
Jessi Grigsby and Mr. Joshua Mansbridge, Appellants; the Committee confirmed the designation
of and assigned the following conditions
for the keeping of said Potentially Dangerous Dogs:
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
3 - 1
Potentially Dangerous Dog Designation
(a)The owner shall ensure thatall conditions pertaining to the dog when it is off the
property of the owner including any leashing and muzzling requirements are complied
with in any City Off-Leash Park unless specified otherwise in this designation;
(b)The owner shall ensure that the animal services provider is provided with the new
address and telephone number of the owner within two working days of moving the
designated dog;
(c)The owner shall provide the animal services provider with the name, address and
telephone number of the new ownerwithin two working days of selling or giving away
the designated dog;
(d)The owner shall advise the animal services provider within two working days of the
death of the designated dog;
(e)The owner shall advise the animal services provider forthwith if the designated dog
runs at large or has bitten or attacked any person or animal;
(f)The owner shall provide a copy of this designation to any person who keeps or
harbours the designated dog;
(g)The owner shall provide a copy of this designation to any veterinarian treating the
requirements of this designation to the extent necessary to secure veterinary
treatment for the dog at the discretion of the veterinarian;
(h)The owner shall ensure that the designated dog has a current City dog license;
(i)The owner shall ensure that the designated dog wears the tag or tags provided by the
animal services provider at all times and shall pay the reasonable cost for such tag or
tags;
(j)The owner shall ensure that the designated dog is kept, when it is on the lands and
premises of the owner, confined:
a.Within the dwelling;
b.In an outdoor pen that is both secure and provides humane shelter to the
satisfaction of the animal services provider;
c.In an area with a secure and adequate fence to the satisfaction of the animal
services provider;however,the animal services provider may refuse to approve
any fenced area if, in the sole discretion of the animal services provider, a
fenced area would provide insufficient protection to members of the public
including unsupervised children who may wander into the area; or
d.When outside of the dwelling and the approved pen or fenced area
contemplated by subsections (b) and (c), under the effective control of a person
of at least eighteen years of ageand under leash, such leash not to exceed 1.8
metres (6 feet) in length and to be approved by the animal services provider,
by thisdesignation shall also wear a muzzle when confined in accordance with
this subsection (d);
3 - 2
(k)The owner shall ensure that the designated dog is kept caged, penned, or in a locked
room not accessible to children or through inadvertence, or under the control of an
occupant of the dwelling who is at least eighteen years of age when any person who
(l)The owner shall ensure that the designated dog is kept under the effective control of
a person of at leasteighteen years of ageand under leash, such leash not to exceed
1.8 metres (6 feet) in length and to be approved by the animal services provider, at all
penned or confined to the satisfaction of the animal services provider;
(m)The owner shall ensure that the designated dog wears a securely attached muzzle
d not caged or otherwise penned or confined to the
satisfaction of the animal service provider;
(n)The owner shall ensure that the warning sign or signs provided by the animal services
rson would
normally approach and at any other place on the property as directed by the animal
services provider. The sign(s) shall be posted in such a manner that it/they cannot be
easily removed by passersby and the sign posted at the entrance which a person
would normally approach must be clearly visible to a person approaching the
entrance, or, when in a multiple unit dwelling, the owner will provide the name of the
property owner and property manager if any and allow the animal services provider to
request that person to post a sign or signs;
(o)The owner shall ensure that the designated dog is sterilized and shall provide proof
satisfactory to the animal services provider that such procedure has been performed
e;
(p)The owner shall ensure that the designated dog is microchipped by a licensed
veterinarian and supply the microchip information the animal services provider. The
owner shall also permit the animal services provider to verify the implantation of such
microchip.
Potentially Dangerous Dog Designation
(a)The owner shall ensure that all conditions pertaining to the dog when it is off the
property of the owner including any leashing and muzzling requirements are complied
with in any City Off-Leash Parkunless specified otherwise in this designation;
(b)The owner shall ensure that the animal services provider is provided with the new
address and telephone number of the owner within two working days of moving the
designated dog;
(c)The owner shall provide the animal services provider with the name, address and
telephone number of the new owner within two working days of selling or giving away
the designated dog;
(d)The owner shall advise the animal services provider within two working days of the
death of the designated dog;
(e)The owner shall advise the animal services provider forthwith if the designated dog
runs at large or has bitten or attacked any person or animal;
3 - 3
(f)The owner shall provide a copy of this designation to any person who keeps or
harbours the designated dog;
(g)The owner shall provide a copy of this designation to any veterinarian treating the
requirements of this designation to the extent necessary to secure veterinary
treatment for the dog at the discretion of the veterinarian;
(h)The owner shall ensure that the designated dog has a current City dog license;
(i)The owner shall ensure that the designated dog wears the tag or tags provided by the
animal services provider at all times and shall pay the reasonable cost for such tag or
tags;
(j)The owner shall ensure that the designated dog is kept, when it is on the lands and
premises of the owner, confined:
a.Within the dwelling;
b.In an outdoor pen that is both secure and provides humane shelter to the
satisfaction of the animal services provider;
c.In an area with a secure and adequate fence to the satisfaction of the animal
services provider however the animal services provider may refuse to approve
any fenced area if, in the sole discretion of the animal services provider, a
fenced area would provide insufficient protection to members of the public
including unsupervised children who may wander into the area; or
d.When outside of the dwelling and the approved pen or fenced area
contemplated by subsections (b) and (c), under the effective control of a person
of at least eighteen years of ageand under leash, such leash not to exceed 1.8
metres (6 feet) in length and to be approved by the animal services provider,
and, where the dog is required to wear a muzzle off its property by this
designation shall also wear a muzzle confined in accordance with this
subsection (d);
(k)The owner shall ensure that the designated dog is kept caged, penned, or in a locked
room not accessible to children or through inadvertence, or under the control of an
occupant of the dwelling who is at least eighteen years of age when any person who
(l)The owner shall ensure that the designated dog is kept under the effective control of
Josh Mansbridge or a person of at least eighteen years of age with the use of a body
harness to be approved by the animal services provider,and under leash, such leash
not to exceed 1.8 metres (6 feet) in length and to be approved by the animal services
caged or otherwise penned or confined to the satisfaction of the animal services
provider;
(m)The owner shall ensure that the designated dog wears a securely attached muzzle
property and not caged or otherwise penned or confined to the satisfaction of the
animal services provider;
(n)The owner shall ensure that the warning sign or signs provided by the animal services
normally approach and at any other place on the property as directed by the animal
3 - 4
services provider. The sign(s) shall be posted in such a manner that it/they cannot be
easily removed by passersby and the sign posted at the entrance, which a person
would normally approach must be clearly visible to a person approaching the
entrance, or, when in a multiple unit dwelling, the owner will provide the name of the
property owner and property manager if any and allow the animal services provider to
request that person to post a sign or signs;
(o)The owner shall ensure that the designated dog is sterilized and shall provide proof
satisfactory to the animal services provider that such procedure has been performed
within 30 days of this designation becoming a confirmed designation;
(p)The owner shall ensure that the designated dog is microchipped by a licensed
veterinarian and supply the microchip information to the animal services provider. The
owner shall also permit the animal services provider to verify the implantation of such
microchip.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the
the delivery of core service.
FINANCIAL IMPLICATIONS:
There are no financial implications associated with this report.
COMMUNITY ENGAGEMENT:
INFORM -All those in attendance at the January 28, 2019Hearingwere advised of the
it would be considered at the March 4, 2019Councilmeeting. In
addition, a Notice of Decision was sent to the Appellantsand the Respondents via registered
mail on January 31, 2019; thereby,furt
decision would be considered by Council and the process for registering as a delegation.
ACKNOWLEDGED BY: Victoria Raab,General Manager, Corporate Services
3 - 5
REPORT TO:Committee of the Whole
DATE OF MEETING:March 4, 2019
SUBMITTED BY:Jeff Bunn, Manager of Council and Committee Services /
Deputy City Clerk 519-741-2200 Ext. 7278
PREPARED BY:Jeff Bunn, Manager of Council and Committee Services /
Deputy City Clerk
WARD (S) INVOLVED:All
DATE OF REPORT:February 26, 2019
REPORT NO.:COR-19-015
SUBJECT:Region of Waterloo Planning and Works Project TeamAppointments
___________________________________________________________________________
RECOMMENDATION:
That Councillor S. Marsh be appointed to the Region of Waterloo King Victoria Transit
Hub Steering Committee;
ThatCouncillor M.Johnstonbe appointed to the Victoria Street Reconstruction,
Lawrence Avenue to Fischer Hallman Road and Westmount Road, Victoria Street to
Glasgow Street Study Team; and,
ThatCouncillor D. Chapmanbe appointed to the William Street and Strange Street Water
Supply Upgrades Study Team; and further,
ThatCouncillor C. Michaud be appointed to the Spring Valley Pumping Station Class EA
Study Team.
BACKGROUND:
Following the Regionof WaterlooPlanning and Works Committee meeting held on December
11, 2018, membersof Kitchener Council wereinvited to participate study teams associated with
various projects lead by the Region associated with the City of Kitchener.
REPORT:
The Region has requested one local councillor be appointed to each of the following Planning
and Works Project Teams:
Ward ImpactedRegion of Waterloo Planning and Works Project Teams
10King Victoria Transit Hub Steering Committee
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
4 - 1
Victoria Street Reconstruction, Lawrence Avenue to Fischer Hallman
8Road and Westmount Road, Victoria Street to Glasgow Street Study Team
9William Street and Strange Street Water Supply Upgrades Study Team
4Spring Valley Pumping Station Class EA Study Team
The Region has specifically indicated an interest in having the Ward Councillor, Sarah Marsh,
re-appointed to the King Victoria Transit Hub Steering Committee as the Hub is located within
Ward 10. Past practice at the City ofKitchener has been to providecouncillorsan opportunity to
participate on Regional projects where there is an impact to their specific ward.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
vision through
the delivery of core service.
FINANCIAL IMPLICATIONS:
There are no financial implications with respect to the recommendations.
COMMUNITY ENGAGEMENT:
INFORM enda in advance ofthe
councilmeeting.
COLLABORATE City participation on regional projects supports and promotes a collaborative
relationship in the decision-making process.
ACKNOWLEDGED BY: Victoria Raab, General Manager, Corporate Services Department
4 - 2
REPORT TO:Council
DATE OF MEETING:March 4, 2019
SUBMITTED BY:Saleh Saleh, Director of Revenue519-741-2200 x7346
PREPARED BY:Feras Abdulhadi, Tax Specialist519-741-2200 x7440
WARD (S) INVOLVED:All
DATE OF REPORT:February 15, 2019
REPORT NO.:FIN-19-018
SUBJECT:Applications for Cancellation, Refund, Reduction of Taxes
th
March 4Hearing
___________________________________________________________________________
RECOMMENDATION:
That the applications to City Council for cancellation, reduction, refund of taxes totalling
$165,007.37 as attached to Finance and Corporate Services Department report FIN-19-
018, be approved, pursuant to Section 357 of the Municipal Act.
BACKGROUND:
Section 357 of the Municipal Act allows the local municipality to cancel, reduce or refund all or
part of taxes levied on land in the year in respect of which the application is made for certain
specific reasons as laid out in this section of the Act.
REPORT:
Fifty sevenapplications for adjustment of taxes under Section 357 of The Municipal Act, S.O.
2001 were processed under Section 357 of the Municipal Act, resulting in a net reduction of
taxes in the amount of $165,007.37.The required notices to the affected parties were sent out
in accordance with the relevant legislation.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
5 - 1
The following table shows a breakdown of the reduction in taxes in this report by the applicable
reason.
Municipal Act 357 Total Taxes
Reason for Application
SectionReduced
357 (1) (a)Ceases to be liable for tax at rate it was taxed10,454.50
357 (1) (c)Became exempt22,440.84
357 (1) (d) (i)Razed by Fire, Demolition or otherwise78,345.53
357 (1) (d) (ii)Damaged and substantially unusable46,705.46
357 (1) (f)Gross or Manifest Clerical/Factual Error (in the assessment roll)2,150.20
357(1)(g)4,910.84
wĻƦğźƩƭΉwĻƓƚǝğƷźƚƓƭ ƦƩĻǝĻƓƷźƓŭ ƓƚƩƒğƌ ǒƭĻ
Total165,007.37
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
The tax reductions are shared with the Regional Municipality of Waterloo and the School
Boards.The net effect to the City of Kitchener is a reduction in current year revenue of
$36,298.49and $1,935.54in BIA levies, which is accommodated within the 2019operating
budget.-
offs, which carries a net revenue budget of $1.17million annually.
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
The required notices to the affected parties were sent out in accordance with the relevant
legislation under section 357 of The Municipal Act, S.O. 2001.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer.
5 - 2
REPORT TO:Committee of the Whole
DATE OF MEETING:March 4, 2019
SUBMITTED BY:Tanya Kalbfleisch Mazurka, Associate City Solicitor
519-741-2200 ext.7060
PREPARED BY:Tanya Kalbfleisch Mazurka, Associate City Solicitor
519-741-2200 ext. 7060
WARD (S) INVOLVED:Ward10
th
DATE OF REPORT:February 282019
REPORT NO.:COR-19-016
SUBJECT:Encroachment Request 57ChestnutStreet
___________________________________________________________________________
RECOMMENDATION:
Thatthe Mayor and Clerk be authorized to execute an Encroachment Agreement,
satisfactory to the City Solicitor, with the owner of 57ChestnutStreet for the creation of
two parking spacesin front of the property which willencroach onthe
allowance.
BACKGROUND:
The property owner of 57ChestnutStreethas applied for permission to create two parking
spaceson the property one of which will besmaller than a legal sized parking space and extend
intoChestnut Street, and the otherspot havinga0.49metre setback
from the frontpropertyline,as shown in the attached diagram.
REPORT:
The propertyowner would like to expand the existing parking space to the property by creating
two parking spaces for the benefit of his tenants. Measuring 2.6 x 5.17 metres, the first of the
proposed parking spaces will encroachinto hestnut Street by 0.33
metresand the secondspot will havea0.49metre setback from the front property line.
th
The proposed variancewent before the Committee of Adjustment on November 202018 and
wasapproved.The proposed encroachmentwas circulated to relevant City staff for their
commentand those comments will be included in the encroachment agreement.
The property owner will need to hire a contractor to undertake any work on the parking spaces
and driveway.The contractor will also need to complete the work permit process through
Transportation Services, which is required for anycontractor to do
allowance.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
6 - 1
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation outlined in this report supports the achievement of the C
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The property owner
COMMUNITY ENGAGEMENT:
INFORM of the
Council Meeting.
ACKNOWLEDGED BY: Victoria Raab,General Manager,Corporate Services
6 - 2
6 - 3
REPORTS TO BE CONSIDERED BY COUNCIL
MARCH 4, 2019 CITY OF KITCHENER
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE FEBRUARY 25, 2019
1. That the north side of Connaught Street (even-numbered houses) between Second Avenue and
Third Avenue be approved for sidewalk infill as per the Sidewalk Infill Policy MUN-STR-2004
approved by Council June 1, 2015, as outlined in Development Services Department report DSD-
19-025.
2. That the Uniform Traffic By-law be amended for the installation of a traffic signal at the intersection
of Doon Village Road and Bechtel Drive, as outlined in Development Services Department report
DSD-19-043.
3. That the draft By-law to amend By-law 2014-138 (Responsible Dog Ownership By-law) attached to
Corporate Services Department report COR-19-011 be enacted; and further,
That the draft By-law to amend By-law 2014-142 (Dog Designation By-law) attached to Report
COR-19-011 be enacted.
4. That uncollectable Miscellaneous Receivable Accounts amounting to $50,985. be written off
against the Allowance for Doubtful Receivables, as outlined in Financial Services Department
report FIN-19-010.
5. That uncollectable Utility Accounts amounting to $293,977. be written off against the Allowance for
Doubtful Utility Receivables, as outlined in Financial Services Department report FIN-19-011.
6. That the 2018 City of Kitchener Drinking Water Quality Management Standard (DWQMS)
Management Review Summary for 2018 report be received for information, as outlined in
Infrastructure Services Department report INS-19-003.
7. That staff be directed to publish a development charge background study and hold a statutory public
meeting prior to passing a By-law to authorize the collection of development charges as required
under section 12 of the Development Charges Act, as outlined in Financial Services Department
report FIN-19-013.
8. That traffic calming reviews be initiated in 2019, as outlined in Development Services
Department report DSD-19-044 for the following roadways:
Holborn Drive - between River Road and Shaftsbury Drive;
Deer Ridge Drive; and,
Robert Ferrie Drive - between South Creek Drive and Doon South Drive.
9. That the 2018 City of Kitchener Summary Drinking Water Report be received for information as
required by O.Reg. 170/03 Schedule 22 of the Safe Drinking Water Act; and further,
That the City of Kitchener provide a copy of the Summary Drinking Water report to the Township of
Woolwich and the City of Waterloo as required by Schedule 22 of O.Reg. 170/03, as outlined in
Infrastructure Services Department report INS-19-004.
PLANNING AND STRATEGIC INITIATIVES COMMITTEE FEBRUARY 25, 2019
1. That the Official Plan Amendment Application OPA/18/004/T/KA for Blaze Properties Inc.
requesting a change to the Land Use Designation, be adopted, in the form shown in the Official
Plan Amendment attached to Development Services Department report DSD-19-005 as Appendix
thereto, and accordingly forwarded to the Region of Waterloo for approval; and,
That Zoning By-law Amendment Application ZBA/18/005/T/KA for Blaze Properties Inc., be
approved, in the form --19-
That in accordance with the Planning Act Section 45 (1.3 & 1.4) that applications for minor
variances shall be permitted for lands subject to Zoning By-law Amendment Application
ZBA/18/005/T/KA
REPORTS TO BE CONSIDERED BY COUNCIL
MARCH 4, 2019 CITY OF KITCHENER
PLANNING AND STRATEGIC INITIATIVES COMMITTEE FEBRUARY 25, 201
2. That the City of Kitchener, pursuant to Section 51 (31) of the Planning Act R.S.O. 1990, Chapter P
13 as amended, and delegation by-law 2002-64, grant draft approval to Plan of Condominium
Application 30CDM-18205 in the City of Kitchener, for Cook Homes Limited, subject to the
conditions attached to Development Services Department report DSD-19-
HERITAGE KITCHENER COMMITTEE FEBRUARY 5, 2019
1. That pursuant to Section 29 of the Ontario Heritage Act, the Clerk be directed to publish a Notice
of Intention to designate the property municipally addressed as 50 Brookside Crescent as being
of cultural heritage value or interest, as outlined in Development Services Department report
DSD-19-027.