HomeMy WebLinkAboutFIN-19-015 - T19-004 Ahrens Street West (Hartwood Avenue to Guelph Street) Road ReconstructionREPORT TO:Committee of the Whole
DATE OF MEETING:2019-03-04
SUBMITTED BY:Margaret Fisher,Director of Procurement,519-741-2200 ext. 7214
PREPARED BY:Polina Semenov,Buyer,519-741-2200 ext. 7037
WARD (S) INVOLVED:Ward10
DATE OF REPORT:2019-02-12
REPORT NO.:FIN-19-015
SUBJECT:T19-004Ahrens Street West (Hartwood Avenue to Guelph Street)Road
Reconstruction
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RECOMMENDATION:
That Tender T19-004Ahrens Street West (Hartwood Avenue to Guelph Street) Road
Reconstruction, be awarded to J. Weber Contracting Limited,Breslau, Ontario, at their
tendered price of $1,741,174.66,including provisional items and contingencies of
$170,440.,plus H.S.T. of $226,352.71, for a total of $1,967,527.36.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Ahrens Street West (Hartwood
Avenue to Guelph Street) which is approximately 370 metres in length. Funds for construction
have been approved by Council as part of the 2019 budget. The services were originally
The administration, design and tendering of this project has been completed by City staff, the
construction administration and inspection of this project will be completed by City staff as well.
Council as part of the 2019 budget process has approved full funding for this project. A surplus
is projected in the project. The project is scheduled to begin April 8, 2019, weather permitting.
REPORT:
Tenders were advertised publiclyonthe City of Kitchener website. Documents were
downloaded by thirty-six (36) interested parties and by the closing date of Monday February 11,
2019, eight (8) tenders had been received.
***This information is available in accessible formats uponrequest. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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The following tenders were received:
Bid Price
J.Weber Contracting LimitedBreslauON$1,967,527.36*
Sierra Infrastructure IncWoodstockON$2,055,000.01
Elgin ConstructionSt. ThomasON$2,162,592.90
Regional Sewer and Watermain LtdCambridgeON$2,298,440.79
Steed and Evans LimitedSt. JacobsON$2,390,534.90
Navacon Construction Inc.BrantfordON$2,475,501.47
Bel-Air Excavating & Grading Ltd.Cambridge ON$2,675,606.16
Network Sewer and Watermain LtdCambridgeON$2,853,870.14
The tenders were reviewed by J.Seip, C.E.T., Engineering Technologistwho concurswith the
above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
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FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital forecast.The estimated surplus (E) will be returned to the
WIP Road Reconstruction general account, and will be used to fund unexpected deficits in WIP
Road Reconstruction projects.
Tender T19-004
Ahrens St. W.
The total budget for all phases of this project is $2,157,704.00
Estimated Cost for this Phase of Work
Tender T19-004 costs, including HST1,967,527.36
less: HST rebate on tender(195,707.94)
Net Cost Being Awarded1,771,819.42 A
Projected Costs: Staff Time/Material Testing 15,342.00
Total Estimated Cost for this Phase of Work$1,787,161.42 C
Budget for this Phase of Work
WIP -Road Reconstruction -Sanitary Utility849,529.00
WIP -Road Reconstruction -Stormwater Utility424,764.00
WIP -Road Reconstruction -Water Utility572,508.00
Contribution from Storm Water Utility -Low Impact Development 50,000.00
Total Budget for this Phase of Work$1,896,801.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C)109,639.58 D
Estimated Surplus/(Deficit) from previous phases(46,974.39)
Total Estimated Surplus/(Deficit) $ 62,665.19 E
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COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not Applicable
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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