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Home My WebLink AboutFIN-19-016 - T19-001 Road Improvements, Road Surface Construction, Miscellaneous Asphalt and Concrete WorkREPORT TO:Committee of the Whole DATE OF MEETING:2019-03-04 SUBMITTED BY:Margaret Fisher,Director of Procurement,519-741-2200 ext. 7214 PREPARED BY:Amy Carr,Buyer,519-741-2200 ext. 7184 WARD (S) INVOLVED:Wards 1, 2, 3, 4, 5, 6, 8, 9and10 DATE OF REPORT:2019-02-19 REPORT NO.:FIN-19-016 SUBJECT:T19-001 Road Improvements, Road Surface Construction, MiscellaneousAsphalt and Concrete Work __________________________________________________________________________________________ RECOMMENDATION: That Tender T19-001Road Improvements, Road Surface Construction, Miscellaneous Asphalt and Concrete Work, be awarded to Ekum-Sekum o/a Brantco Construction, Cambridge, Ontario, at theirtendered price of $5,734,513.27,including contingencies of $250,000.,plus H.S.T. of $745,486.73, for a total of $6,480,000. BACKGROUND: The main scope of work under this tender consists of various types of road rehabilitation on pre- determined city streets.This contract also includesthe placement of surface asphalt on newly constructed streets coming offtwo-yearmaintenance warranty,larger scaleutility cuts, community trail rehabilitation, City facility parking lot remediation and miscellaneous asphalt and concrete work for other departments. assessment.This tender includes a variety of work and projects spread across the City, but the works are similar in nature. This approach reduces our staff time and makes the administration more streamlined. The workisscheduled to begin April 1, 2019, weather permitting. The anticipated completion date is October 31, 2019. Attached isa fulllist of projectsto be completed under this tender. REPORT: Tenders were advertised publiclyonthe City of Kitchener website. Documents were downloaded by sixteen (16) interested parties and by the closing date of Wednesday February 13, 2019, five (5)tenders had been received. ***This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994for assistance. 1.ii - 1 The following tenders were received: Bid Price Brantco ConstructionCambridgeON$6,480,000.00* Steed and Evans LimitedSt. JacobsON$7,602,888.60 Coco Paving Inc. PetersburgON$ 7,665,920.01 Capital Paving Inc. Guelph ON$ 8,643,200.19 E.& E. Seegmiller LimitedKitchener ON$ 8,664,800.45 The tenders were reviewed by R. Trussler, Engineering Construction Project Manager, who concurswith the above recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation o the delivery of core service. 1.ii - 2 FINANCIAL IMPLICATIONS: In addition to the costs anticipated in this tender, the design and implementation of these types of projects typically involves city staff and resources from across the corporation. These costs are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be itemized when they exceed $125,000. Included in this line item are staff time and expenses for all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all regulatory permitting, geotechnical and material testing, detouring and traffic control, alternate access and parking requirements and any other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during construction and contract administration. The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset limit is within the budget allowance (B) provided within the budget. Funding for this purchase is included within the approved capital budget. The estimated surplus (E) will remain within the project to be used towards the 2020 road resurfacing program. Tender T19-001 Road Improvement, Road Surface Construction, Misc. Asphalt and Concrete Work The total budget for all phases of this project is 6,688,986.00 Estimated Cost for this Phase of Work Tender T19-001 costs, including HST6,480,000.00 less: HST rebate on tender(644,559.01) Net Cost Being Awarded5,835,440.99 A Costs Incurred to Date - Projected Costs: Staff Time253,033.00 Projected Costs: Geotechnical 90,000.00 Total Estimated Cost for this Phase of Work$6,178,473.99 C Budget for this Phase of Work WIP -Road Reconstruction -Sanitary Utility962,382.00 WIP -Road Reconstruction -Stormwater Utility481,191.00 WIP -Road Reconstruction -Water Utility648,562.00 WIP Road ReconstructionGeneral Account 1,485.00 Sanitary Utility 38,150.00 Storm Water Utility 48,444.00 Water Utility 94,467.00 Gas Utility 30,883.00 Federal Gas Tax3,601,727.00 Capital Out ofCurrent650,331.00 Development Charges131,364.00 Total Budget for this Phase of Work$6,688,986.00 B Estimated Surplus/(Deficit) for this Phase of Work (B -C)510,512.01 D Balance in account, net of encumbrances63,241.44 Total Estimated Surplus/(Deficit) $573,753.45 E 1.ii - 3 COMMUNITY ENGAGEMENT: INFORM This report has been council / committee meeting. ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 1.ii - 4 The following is a tentative list of locations and construction timings that are to comprise the bulk of this Tender. METHODS OF CONSTRUCTION, STREETS AND STREET LIMITS A. Full Depth Milling + Binder Asphalt + Surface Asphalt STREET FROM TO WARD TIMING 1) Appalachian Crescent Kingswwod Drive Kingswood Drive 6 April-June 2) Butler Lane Highland Road Hearth Crescent 8 April-June 3) Doon Village Road Bechtel Drive Pioneer Drive 4 July-September 4) Erinbrook Drive (Phase#1) Rittenhouse Road Hedgestone Crescent 6 April-June 5) Erinbrook Drive (Phase#2) Hedgestone Crescent Tillsley Drive 6 April-June 6) Geneva Crescent Selkirk Drive End 6 April-June 7) Gracefield Crescent Kingswood Drive Kingswood Drive 6 April-June 8) Jay Court Selkirk Drive End 6 April-June 9) Old Carriage Drive Pioneer Drive Old Carriage Court 4 July-September 10) Queenston Crescent Queenston Drive Queenston Drive 1 July-September 11) Raitar Avenue Weber Street West Ellis Avenue 10 July-September 12) Rittenhouse Road (Phase#1) Blockline Road #217 Rittenhouse Road 6 April-June 13) Rittenhouse Road (Phase#2) #217 Rittenhouse Road Erinbrook Drive 6 April-June 14) River Road (Phase#1) Manchester Road Krug Street 1, 2 July-September 15) River Road (Phase#2) Victoria Street North Frederick Street 1, 2 July-September 16) Selkirk Court Selkirk Drive End 6 April-June B. Full Depth Pulverize + Surface Asphalt Overlay STREET FROM TO WARD TIMING 1) Alpine Court Alpine Road End 6 June-August 2) Clover Place Fergus Avenue End 2 June-August 3) Grand Crest Place Wilson Avenue End 3 June-August 4) Kevco Place Wabanaki Drive End 3 June-August 5) Pleasant Avenue Stirling Avenue South Glen Road 9 June-August 6) Springdale Drive Lang Crescent End 1 June-August 7) Wilson Avenue Mill Park Drive End 3 June-August C. Surface Asphalt STREET FROM TO WARD TIMING Union / Maple 1) Union Street Lancaster Street West Serada Road 10 April - July 2) Maple Avenue Union Street Arnold Street 10 April - July 1.ii - 5 C.Surface Asphalt - Continued STREETFROMTO WARD TIMING Duchess / Marina / Aberdeen 3)Duchess Avenue Dunbar Road Marina Road8 April - July 4)Marina Road Brandon Avenue South End 8 April - July 5)Aberdeen Road Claremont Avenue Glasgow Street 8 April - July Breithaupt / Major 6)Breithaupt Street St. Leger Street Lancaster Street 10 April - July 7)Major Street Wellington Street Breithaupt Street 10 April- July 8)Dumfries Avenue Krug Street Stirling Avenue 10 April - July 9)Fairfield Avenue Ridgewood Drive Edwin Street 10 April - July Woodland / Russel 10)Woodland Avenue Russel Street Mill Street 9 April - July 11)Russel Street Spadina Road East Stirling Avenue South 9 April - July Binscarth / Brant / St. Claire / Pleasant / Glen 12)Brant Crescent Glen Road Glen Road 9 April - July 13)St. Claire Avenue Glen Road 60 meters 9 April - July 14)Glen Road Highland Road West Pleasant Avenue 9 April - July 15)Binscarth Road Pleasant Avenue Barclay Avenue 9 16)Pleasant Avenue Queens Boulevard Perth Road 9 17)Cherry Street West End Strange Street 9 April- July 18)Sheldon Avenue Weber Street East East End 10 July - September 19)Krug Street East Avenue Becker Street 1, 10 July - September 20)Fourth Avenue Kingsway Drive Connaught Street 3 July - September Belmont Avenue / Edgewood Drive 21)Belmont Avenue Highland Road West Victoria Street South 8 July - September 23)Guelph Street Margaret Avenue St. Vincent Street 1, 10 July September Alice Avenue / Karn Street 24)Alice Avenue Victoria Street South Karn Street 8 July - September 25)Karn Street Lawrence Avenue Westmount Road West 8 July - September 26)Kehl Street Heiman Street Ottawa Street South 9 July - September 27)Connaught Street Third Avenue Fourth Avenue 9 July - September 1.ii - 6 D.Miscellaneous Asphalt / Concrete work STREET FROMTO WARD TIMING 1)Random Utility Cuts (TBD) TBDTBD TBDTBD 2)Drainage Improvements TBD TBD TBD TBD 3)Kiwanis Park Kiwanis Park Section #51559 1 May 4)Upper Canada Park Trail Entrance 4 April - May 5)Lions Arena Parking Lot Rittenhouse Rd Upper Parking Lot 6 May - June 6)Auditorium Parking Lot H East AvenueLeft Side Main Entrance 10 May- June 7)Auditorium Parking Lot A East AvenueRight Side Main Entrance 10 May- June 8)#8 Bridge St. E Parking Lot Lancaster StreetBridgeport Road 1 May- June 7)Butler Lane Multi-Use Trail Highland RdExisting Trail 8 April - May 8)Park Trail Williamsburg Rd Wilkins Dr 5 May - August E.Provisional Streets (Not Included in the tendered Quantities) STREET FROMTO WARD TIMING 1)Bonfield Place Chandler Drive End 6 2)Leacrest Court Chandler Drive End 6 3)Sunset Place Union Street End 10 4)Woodfern Court Chandler Drive End 6 5)Stirling Avenue South Mill Street Courtland Ave East 9 1.ii - 7