HomeMy WebLinkAboutCSD-19-003 - 2019 Community Grants Tier 2REPORT TO:Community and Infrastructure Services Committee
DATE OF MEETING:March 18, 2019
SUBMITTED BY:Kathleen Woodcock, Manager, Service Coordination and Improvement,
519-741-2200 ext. 7597
PREPARED BY:Carrie Kozlowski, Executive Assistant, 519-741-2200 ext. 7395
WARD(S) INVOLVED:All
DATE OF REPORT:February 22, 2019
REPORT NO.:CSD-19-003
SUBJECT:2019 Community Grants Tier 2
___________________________________________________________________________
RECOMMENDATION:
That 2019Community Grants Tier 2 in the amount of $173,081 be approved as outlined in
Appendix A attached to Community Services Department report CSD-19-003; and,
That the following organizations be approved to move to the Tier 1 grant process for the
2020grantcycle:
1.Community Music Schoolof Waterloo Region
2.Royal Medieval Faire
3.Summer Lights Festival;and further
That the outstanding balance of $122remain in the account and be posted as a positive
variance at the end of the year and then transferred into the tax stabilization reserve.
BACKGROUND:
Community Grants Tier 2 are intended to provide assistance to organizations/groups that
provide not for profit services within the City of Kitchener for the common good of residents.
Organizations/groups providing municipal services in the areas of arts and culture, special
events, sports and recreation, and community support and development areconsidered for
funding. Organizations/groups applying for funding to the City of Kitchener for the first time or
those whohave received a Tier 2 grant in previous years are eligible to apply. Tier 1
organizations are eligible to apply for Tier 2 funding only for one time special projects or events.
A Peer and Staff Review Committee, comprised of three community representatives and seven
staff representing arts and culture, special events, sport development, community development
and neighbourhood development, reviews applications using avariety of assessment criteria
such as community need, organizational need and capacity,partnership support and financial
analysis. This committee allocates resources within budget availability and makes
recommendations to Council.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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In November 2018,Council delegated the consideration of appeals to apanel of staff with an
intimate knowledge of the sectors served by the community grantsprogram: Director,
Neighbourhood Programs and Services;Director, Sport;and Executive Director, Economic
Development(CSD-18-088).
REPORT:
This report identifies organizations that have applied fora 2019 Tier 2 grant, outlines the process
recommendations for grant allocations. The process for 2019 Tier 2 grants included:
a public information session held on November 14, 2018
an application deadline of 5:00 pm on November 28, 2018
a review and assessment of applications by a Peer and Staff Review Committee using
the cGrant Allocation Assessment Framework
grant recommendations made by the Peer and Staff Review Committee to allocate
resources (Appendix A)
an appeal submission deadline of 9:00 am on February 11, 2019
a meeting of the appeal panel on February 19, 2019 to review appeals
a notification to gran
recommendations
Staff received 57 Tier 2 grant applications, for a total request of $453,436 in grant funding for
2019. The total amount of Tier 2 funding available for 2019 is $173,203. Members of thePeer
and Staff Review Committee reviewed each grant application in detail and, using the Grant
Allocation Assessment Frameworkmade decisions on grant allocations within budget
availability.
Committee members, both community volunteers and staff, spent considerable time and effort
reviewing and assessing each application. Each member spent approximately 20 to 25 hours
reviewing the applications individually. The committee met three times for a total of ten hours to
makeitsfinal recommendations. The diversity of knowledge and expertise at the Peer and Staff
Review Committee level, as well as the detailed review of each application package, ensures
that each application is considered in context with all other applications when determining which
grant requests should be recommended for funding.
Appendix Aoutlines the grant applicants, the requested amounts and the final grant
recommendations.
This report also recommends the transfer of several organizations from the Tier 2 to the Tier 1
grant process. The Council approved FIN-GRA-525 states that organizations/groups receiving
Tier 2 funding can be considered for Tier 1 funding after having received support from the City
of Kitchener for five years or more. To receive Tier 1 funding, anorganization must also be
incorporated, or agree to become incorporated within a specific timeframe, as a not for profit
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corporation and must enter into a legal agreement with the City, from one to five years in length.
The agreements outlinethe responsibilities of the City and the responsibilities of the grant
recipientsincluding details of services/events for which the grant is provided, financial reporting
requirements, and insurance/indemnity requirements.
The chart below provides a summary of the organizations eligible to transfer to the Tier 1 grant
process for the 2020 grant cycle. If approved, these groups will move with a base grant amount
equal to their 2019 Tier 2 grant. Note that as a result of this change, there will be a corresponding
reduction of $18,500 in the amount of funding available for Tier 2 grants in 2020.
2019 Grant Previous
OrganizationType of Grant
RecommendationYears Funded
Community Music School of $8,000cash2014-2019
Waterloo Region
Royal Medieval Faire$2,000cash2014-2019
Summer Lights Festival$8,500 in kind2014-2019
Total$18,500
Grant Appeals
recommendations for Tier 2 grant allocations and advised them of their opportunity to submit a
written appeal. Staff received appeals from three organizations:
Art District Cooperative Gallery (appeal amount $13,000)
Carizon Family and Community Services (appeal amount $91,703)
Neruda Arts (Tier 1 group)(appeal amount $7,000)
The appeal panel
all three appeals.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
strategic vision through
the delivery of core service.
FINANCIAL IMPLICATIONS:
The budget for 2019 Community Grants Tier 2 is $173,203. The Peer and Staff Review
Committee recommends a total allocation of $173,081 leaving a balance of $122 unallocated.
The Peer and Staff Review Committee made recommendations for 2019 Tier 2 grants based on
the validity and completeness of applications received. For this grant cycle, the financial
information submitted by groups requesting amounts of $10,000 or greater wasreviewed by the
Director Financial Planning. This review provides additional subject matter expertise for the
financial analysis of grant requests of significant amounts.
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There is no impact to the 2019 Tier 2 community grant budget as a result of theappeal process.
COMMUNITY ENGAGEMENT:
INFORM The 2019 Community Grant Tier 2 program website and
in Kitchener publications (Active Kitchener and Kitchener Life).Previous Tier 2 grant recipients
received information about the 2019grant process. These groups were also invited to attend a
public information session on November 14, 2018to meet sector staff and learn more about the
Tier 2 grant program.
All grant applicants were informed
recommendations and were invited to submit written appeals for consideration by the staff
appeal panel.
This report has been posted to the c
council/committee meeting.
CONSULT The Peer and Staff Review Committee provided invaluable expertisethroughout
the assessment process.Their commitment and dedication are very much appreciated.
ACKNOWLEDGED BY: Michael May, Deputy CAO, Community Services
Appendix A:Community Grants Tier 2 -2019Recommendations
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CSD-19-003 - 2019 Community Grants Tier 2 Appendix A
Final Grant
Type of Grant
Grant Recommendation
Organization NameType of Grant RequestRecommended (after
Request(after appeals
appeals process)
process)
Age of Majority Singers$5,600(in kind)$5,500(in kind)
Aramba Group$11,019($2,000 cash, $9,019 in kind)$7,000(in kind)
Art District Co-Operative Gallery$13,000$0
Ayr (Dumfries) Pipe Band, Canada$3,590$0
Arts4All (Young@rt)$11,160($8,000 cash, $3,160 in kind)$4,000($2,000 cash, $2,000 in kind)
Backyard Theatre$4,000$4,000
Belmont Village Bestival$16,225($10,000 cash, $6,225 in kind)$5,500($4,000 cash, $1,500 in kind)
Big Brothers Big Sisters of Waterloo Region$5,984($5,000 cash, $984 in kind)$5,984($5,000 cash, $984 in kind)
Big Brothers Big Sisters of Waterloo Region$3,000$0
Bring on the Sunshine$1,500$1,500
Caribbean Dreams Concert$4,700($3,500 cash, $1,200 in kind)$4,700($3,500 cash, $1,200 in kind)
Carizon Family and Community Services$91,703$0
Centre for Sound Music Education$22,923($19,700 cash, $3,223 in kind)$2,000(in kind)
Cherry Park N. A. (Cherry Festival)$2,526(in kind)$2,526(in kind)
Community Coalition on Refugee and Immigrant $3,500($2,500 cash; $1,000 in kind)$3,500($2,500 cash; $1,000 in kind)
Concerns
Community Kitchen Co-op Kitchener Waterloo Inc.$7,670($5,750 cash, $1,920 in kind) $7,670($5,750 cash, $1,920 in kind)
Community Music School of Waterloo Region$10,000$8,000
Cosmic Fishing Theatre$4,500($2,000 cash, $2,500 in kind)$2,500(in kind)
Crossroads Productions$1,600($1,000 cash; $600 in kind)$1,600($1,000 cash; $600 in kind)
Cycle Waterloo Group$10,000(in kind)$5,000(in kind)
Divest Waterloo / Faith & the Common Good$3,396($2,200 cash, $1,196 in kind)$3,396($2,200 cash, $1,196 in kind)
Food System Roundtable of Waterloo Region$1,600$0
For Hungarians in Canada Association $19,000($4,000 cash, $15,000 in kind)$0
Grand River Voices$4,500($3,000 cash, $1,500 in kind)$3,150($1,500 cash, $1,650 in kind)
Green Light Arts$12,000($11,000 cash, $1,000 in kind)$8,000($7,000 cash, $1,000 in kind)
Hohner Avenue Porch Party$3,000$3,000
Irish Real Life Festival$5,000$4,000
JM Drama Alumni (The Registry Theatre)$10,000$10,000
KW Art Gallery$5,000$2,500
Kwartzlab Society Inc.$9,000$4,000
KW Comicon Group$5,275in kind$5,275in kind
Levant$12,000$4,500
Maker's Collective$10,000$2,500
Marit Collective$9,044($6,000 cash, $3,044 in kind)$3,000
Neruda Arts$7,000($5,000 cash, $2,000 in kind)$0
NoteWorthy Singers$2,000$2,000
Numus Inc.$5,000$4,000
Our World Festival of Music$2,000$0
The People's Climate Foundation$1,180($900 cash, $280 in kind)$1,180($900 cash, $280 in kind)
Rainbow Reels Queer and Trans Film Festival$1,800($1,200 cash, $600 in kind)$1,800($1,200 cash, $600 in kind)
Red Maple Senior Club$2,200$1,000
RISE Waterloo Region$1,000($500 cash, $500 in kind)$1,000($500 cash, $500 in kind)
Royal Medieval Faire$2,000$2,000
Schneider Creek Porch Party$4,716($3,356 cash, $1,360 in kind)$3,000
Social Development Centre Waterloo Region$10,600($9,800 cash, $800 in kind)$0
Southwest Kitchener Optimist Club$1,250(in kind)$1,250(in kind)
Somali Canadian Association of Waterloo Region$10,000$5,000
SPECTRUM-Waterloo Region's Rainbow Community $5,000($3,500 cash, $1,500 in kind)$5,000($3,500 cash, $1,500 in kind)
Space
Spiritus Ensemble Inc.$4,000$3,500
Starlight Presents Festival for Youth$3,300($3,000 cash, $300 in kind)$2,800($2,500 cash, $300 in kind)
Summer Lights Festival$13,775($3,000 cash, $10,775 in kind)$8,500(in kind)
Tamil Cultural Association of Waterloo Region$4,000$2,000
Textile Literature$10,000$2,000
The New Quarterly Literary Society (Wild Writers $5,000$2,000
Literary Festival)
Transition Kitchener Waterloo$750(in kind)$750(in kind)
Victoria parkrun$5,000$0
Young Carers Project$8,850$0
Totals$453,436$173,081
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