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APRIL 21, 1998
FINANCE & ADMINISTRATION COMMITTEE MINUTES
CITY OF KITCHENER
The Finance and Administration Committee met this date in special session Chaired by Councillor T.
Galloway with the following members present. Mayor C. Zehr, Councillors G. Lorentz, C. Weylie and B.
Vrbanovic.
Others present: Messrs. J. Gazzola, E. Kovacs, J. Shivas, R. Arnot, T. McCabe and G. Sosnoski.
Councillor Galloway advised that Councillor J. Ziegler had sent his regrets and was unable to attend this
date due to illness.
The Committee agreed that notwithstanding that a quorum of Committee members was not in attendance
they would proceed with Committee business pursuant to Section 25.10.8 (b)(4) of Chapter 25 (Council
Procedure) of the Municipal Code.
1. CORPORATE GOALS AND OBJECTIVES (1998-2001)
The Committee was in receipt of the draft goals and objectives developed by Council and senior
staff. An abbreviated version of these appeared in the K-W Record on April 4, 1998 along with an
invitation for members of the public to attend this date to provide input and comment on the draft
document.
Mr. Gazzola reported that he had circulated the draft to members of staff; however, no comments
have been received to date. He advised that Management Committee would oversee completion
of the objectives, and Council has yet to decide how and when they would like to review progress.
Councillor Galloway referred to the written submission of Mr. Albert Norris which was circulated
this date, and asked that it be mailed to members of Council not present at this time. The
submission provides a wide variety of comments relative to recent news articles concerning City
activities.
Mr. Warren Stauch appeared in regard to Objective 4.2 concerning the City's image and entrance
signage, including the sign presently located off the 401 on the Doon Valley Golf Club lands. Mr.
Stauch presented slides showing entrance signs from various communities in Ontario and North
America and suggested that a quality entrance sign is creative and reflects a positive image of the
community. Mr. Stauch suggested that the current signage is inadequate and encouraged the City
to develop alternatives which present the community in a better light.
Councillor B. Vrbanovic put forward a recommendation to adopt the Corporate Goals and
Objectives (1998-2001) as submitted, with provision for a semi-annual review by Council. The
motion was subsequently amended to incorporate the following changes;
Objective 3.2 (comprehensive Community Plan) - Start date changed from November 1, 1998 to
June 1, 1998 at the request of the Parks and Recreation Department;
Objective 4.2 (City entrance and 401 signage) - including Mr. Warren Stauch as a team resource
person;
Objective 6.3, Phase 1 (City charges to community groups for use of City Hall facilities)
completion date changed from December 31, 1998 to September 30, 1998;
Objective 6.3, Phase 2 (Self-sustainability of City facilities) - change the start date from April 1,
1998 to October 1, 1998 and the completion date from December 31, 1998 to January 30, 1999.
Mayor Zehr questioned how progress on achieving the objectives would be reviewed by Council.
Councillor Galloway suggested that this could be done through a spread sheet format with a status
line, noting that some of the items would come before the Standing Committees during the coming
years. Thanks were extended to staff for their efforts in assisting in the preparation of the goals
and objectives. Mr. Gazzola commented that individual departments are now working on strategic
plans in relation to the goals and objectives under review this date. He suggested that this will
allow all staff to have either direct or indirect input into this planning exercise.
APRIL 21, 1998
FINANCE & ADMINISTRATION COMMITTEE MINUTES
- 70- CITY OF KITCHENER
CORPORATE GOALS AND OBJECTIVES (1998-2000) - CONT'D
Councillor Vrbanovic expressed an interest in having the semi-annual review take the form of an
afternoon session involving Council and senior management. Mayor Zehr suggested that
Councillor Vrbanovic's comments could be incorporated as part of Objective 2.1 which aims at
improved relations between staff and Council.
The main motion by Councillor Vrbanovic was then voted on, as amended.
On a motion by Councillor B. Vrbanovic,
it was resolved:
"That Council endorse the Corporate Goals and Objectives (1998-2001) as submitted to the
Finance and Administration Committee on April 21, 1998, and the amendments to
Objectives 3.2, 4.2 and 6.3 made that date; and further,
"That Management Committee monitor the process of completing the above in the times
allocated, with a semi-annual review by Council."
It was agreed that consideration of this recommendation would take place at the special Council
meeting scheduled for April 27, 1998. A copy of the Corporate Goals and Objectives document,
as approved by Council, will be appended to the minutes of that date.
ADJOURNMENT
On motion, the meeting adjourned at 7:50 p.m.
G. Sosnoski
Manager of Corporate Records
and Assistant City Clerk