HomeMy WebLinkAboutFIN-19-023 - T19-013 Sandra Avenue, Third Avenue and Connaught Street Road ReconstructionREPORT TO:Committee of the Whole
DATE OF MEETING:2019-04-01
SUBMITTED BY:Margaret Fisher,Director of Procurement,519-741-2200 ext. 7214
PREPARED BY:Polina Semenov, ProcurementSpecialist,519-741-2200 ext. 7037
WARD (S) INVOLVED:Wards3 and 9
DATE OF REPORT:2019-03-13
REPORT NO.:FIN-19-023
SUBJECT:T19-013Sandra Avenue (Belmont AvenueWestto Patricia Avenue),
Third Avenue (Connaught Streetto Kingsway Drive) and Connaught
Street (Second Avenueto Third Avenue)Road Reconstruction
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RECOMMENDATION:
That Tender T19-013 Sandra Avenue (Belmont AvenueWestto Patricia Avenue), Third
Avenue (Connaught Streetto Kingsway Drive) and Connaught Street (Second Avenueto
Third Avenue) Road Reconstruction, be awarded to Regional Sewer and Watermain Ltd.,
Cambridge, Ontario, at their tendered price of $3,372,798.49,including contingencies of
$255,000.,plus H.S.T. of $438,463.80, for a total of $3,811,262.29.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of SandraAvenue between Belmont
Avenue Westand Patricia Avenue having a length of approximately 270 m, Third Avenue
between Kingsway Drive and Connaught Street, approximately 410 m long, and a 120 m section
of Connaught Street between Third Avenue and Second Avenue. This work is being completed
The work includes the replacement of the existing sanitary sewer, storm sewer, water supply
system, roadway, curb and gutter, sidewalks and municipal service connections to the street
property line.
replacement.
Council as part of the 2019 budget process has approved full funding for this project. A surplus
is projected in the project.
The project is scheduled to begin April 22, 2019, weather permitting.
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REPORT:
Tenders were advertised publiclyonthe City of Kitchener website. Documents were
downloaded by thirty-four (34) interested parties and by the closing date of Friday February 15,
2019, seven (7) tenders had been received.
The following tenders were received:
Bid Price
Regional Sewer and WatermainLtd.Cambridge ON$3,811,262.29*
J.Weber Contracting LimitedBreslauON$3,985,164.58
Sierra Infrastructure IncWoodstock ON$4,261,337.36
Navacon Construction Inc.Brantford ON$4,263,469.43
Gedco Excavating Ltd.Brantford ON$4,350,546.32
Elgin ConstructionSt. ThomasON$4,358,868.54
Steed and Evans LimitedSt. Jacobs ON$4,415,880.54
The tenders were reviewed by A. Lootsma,IBI GROUP
S.Shah,Design Engineerwho concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
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FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes allregulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital forecast. The estimated surplus (E) will be returned to the
WIP Road Reconstruction general account, and will be used to fund unexpected deficits in WIP
Road Reconstruction projects.
Tender T19-013
Sandra Ave. and Third Ave. Reconstruction
The total budget for all phases of this project is $4,896,168.00
Estimated Cost for this Phase of Work
Tender T19-013 costs, including HST3,811,262.29
less: HST rebate on tender(379,102.38)
Net Cost Being Awarded3,432,159.91 A
Costs Incurred to Date
Projected Costs: Staff Time/Material Testing 57,257.00
Total Estimated Cost for this Phase of Work$3,489,416.91 C
Budget for this Phase of Work
WIP Road Reconstruction -Sanitary Utility2,001,543.00
WIP Road Reconstruction -Stormwater Utility1,000,771.00
WIP Road Reconstruction -Water Utility1,348,866.00
$ 4,351,180.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C)861,763.09 D
Estimated Surplus/(Deficit) from previous phases(7,191.51)
Total Estimated Surplus/(Deficit) $854,571.58 E
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COMMUNITY ENGAGEMENT:
INFORM This report has been posted
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not Applicable
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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