HomeMy WebLinkAboutFIN-19-024 - T19-040 Earl Street and Rock Avenue Road ReconstructionREPORT TO:Committee of the Whole
DATE OF MEETING:2019-04-01
SUBMITTED BY:Margaret Fisher,Director of Procurement,519-741-2200 ext. 7214
PREPARED BY:Polina Semenov,ProcurementSpecialist,519-741-2200 ext. 7037
WARD (S) INVOLVED:Ward8
DATE OF REPORT:2019-03-05
REPORT NO.:FIN-19-024
SUBJECT:T19-040Earl Street and Rock Avenue (Union Boulevard to Glasgow
Street and Earl Street to Belmont Avenue West) Road Reconstruction
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T19-040Earl Street and Rock Avenue (Union Boulevard to Glasgow Street
and Earl Street to Belmont Avenue West) Road Reconstruction, be awarded to Sierra
Infrastructure Inc.,Woodstock, Ontario, at their tendered price of $2,405,247.33, including
provisional items and contingencies of $220,225., plus H.S.T. of $312,682.15, for a total of
$2,717,929.48.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Earl Street (Union Boulevard to
Glasgow Street) and Rock Avenue (Earl Street to Belmont Avenue). The total length of the work
nd are in need
of replacement. Program
(WIP) for road reconstructions.
Council as part of the 2019 budget process has approved funding for this project. A deficit is
projected in the project and will be funded from the WIP Roads Reconstruction general account.
The project is scheduled to begin May 6, 2019, weather permitting.
REPORT:
Tenders were advertised publiclyonthe City of Kitchener website. Documents were
downloaded by thirty-seven (37) interested parties and by the closing date of Thursday February
28, 2019, eight (8)tenders had been received.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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The following tenders were received:
Bid Price
Sierra Infrastructure Inc.Woodstock ON $2,717,929.48*
Gedco Excavating Ltd. Brantford ON $2,768,490.36
Steed and Evans Limited St. Jacobs ON $2,936,067.14
Navacon Construction Inc. Brantford ON $2,973,133.85
Elgin Construction St. Thomas ON $3,060,648.67
Regional Sewer and Watermain Ltd Cambridge ON $3,192,390.41
Network Sewer and Watermain Ltd Cambridge ON $3,497,536.53
410754 Ontario Limited o/a Sousa ConcreteCambridge ON $3,730,866.76
The tenders were reviewed by D.Roga,MTE Consultants Inc.,Consultant for the
project and K.Mick,Design & Approvals Engineer,who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
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FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design andimplementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net costfor this tender (A), is fair and reasonable for a purchase of this scope but the upset
limit exceeds the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital forecast. The estimated deficit (E) will be funded from the
WIP Road Reconstruction general account. There are sufficient funds in the account to fund the
deficit.
Tender T19-040
Earl and Rock Reconstruction
The total budget for all phases of this project is $2,670,057.00
Estimated Cost for this Phase of Work
Tender T19-040 costs, including HST2,717,929.48
less: HST rebate on tender(270,349.68)
Net Cost Being Awarded2,447,579.80 A
Projected Costs: Staff Time/Material Testing41,935.00
Total Estimated Cost for this Phase of Work$2,489,514.80 C
Budget for this Phase of Work
WIP -Road Reconstruction -Sanitary Utility1,031,653.00
WIP -Road Reconstruction -Stormwater Utility515,826.00
WIP -Road Reconstruction -Water Utility695,244.00
Contribution from Storm Water Utility -Low Impact Development 50,000.00
Total Budget for this Phase of Work$2,292,723.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C)(196,791.80)D
Estimated Surplus/(Deficit) from previous phases31,527.71
Total Estimated Surplus/(Deficit) ($165,264.09)E
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COMMUNITY ENGAGEMENT:
INFORM This report has been posted to the
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not Applicable
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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