HomeMy WebLinkAboutFIN-19-028 - T19-046 Dalewood Dr and Queen's Blvd Infrastructure ReplacementREPORT TO:Committee of the Whole
DATE OF MEETING:2019-04-01
SUBMITTED BY:Margaret Fisher,Director of Procurement,519-741-2200 ext. 7214
PREPARED BY:Polina Semenov,Procurement Specialist,519-741-2200 ext. 7037
WARD (S) INVOLVED:Wards3 and 8
DATE OF REPORT:2019-03-20
REPORT NO.:FIN-19-028
SUBJECT:T19-046Dalewood Drive (75 Dalewood Drive to Rosewood Drive)and
Queens Boulevard (Kelly Drive to Warren Road)Infrastructure
Replacement
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T19-046Dalewood Drive (75 Dalewood Drive to Rosewood Drive) and
Queens Boulevard (Kelly Drive to Warren Road) Infrastructure Replacement, be awarded
to 410754 Ontario Limited o/a Sousa Concrete,Cambridge, Ontario, at theirtendered price
of $1,278,829.31including contingencies of $70,000.,plus H.S.T. of $166,247.81, for a total
of $1,445,077.12
BACKGROUND:
Engineering Services is proceeding with sanitary sewer and watermain replacement on
Dalewood Drive (75 Dalewood Drive to Rosewood Drive), and sanitary sewer replacement on
Queens Boulevard (Kelly Drive to Warren Road) at a total distance of approximately 400 metres
in length. Funds for construction have been approved by Council as part of the 2019 budget
and through Council approved transfer of maintenance funding to the capital budget for the
repair of the Dalewood Drive sewer (DSD-18-167). The services were originally constructed in
The administration, design and tendering of this project has been completed by City staff, the
construction administration and inspection of this project will be completed by City staff as well.
The project is scheduled to begin May 13, 2019, weather permitting.
REPORT:
Tenders were advertised publiclyonthe City of Kitchener website. Documents were
downloaded by thirty (30) interested parties and by the closing date of Thursday March 14, 2019,
nine (9) tenders had been received.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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The following tenders were received:
Bid Price
410754 Ontario Limited o/a Sousa Concrete Cambridge ON $1,445,077.12*
Elgin Construction St. Thomas ON $1,456,877.83
CH Excavating (2013) London ON $1,488,818.14
Oxford Civil Group Inc. Woodstock ON $1,514,134.97
GedcoExcavating Ltd. Brantford ON $1,543,017.21
Steed and Evans Limited St. Jacobs ON $1,561,999.01
Sierra Infrastructure Inc Woodstock ON $1,575,528.46
Bel-Air Excavating & Grading Ltd. Cambridge ON $1,578,533.89
Regional Sewer and Watermain Ltd Cambridge ON $1,698,999.40
The tenders were reviewed by J. Seip,Engineering Technologistwho concurswith the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievemen
the delivery of core service.
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FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources fromacross the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital budget, as well as the funding transfer set out in DSD -18-
167. The estimated surplus (E) will be returned to the sanitary and water utilities capital reserve
upon completion of the project, on a pro-rated basis.
Tender T19-046
Dalewood Drive and Queens Boulevard Infrastructure Replacement
The total budget for all phases of this project is $ 1,522,484.00
Estimated Cost for this Phase of Work
Tender T19-046 costs, including HST 1,445,077.12
less: HST rebate on tender (143,740.35)
Net Cost Being Awarded 1,301,336.77 A
Costs Incurredto Date 20,801.74
Projected Costs: Staff Time/Material Testing 12,610.00
Total Estimated Cost for this Phase of Work$ 1,334,748.51 C
Budget for this Phase of Work
Sanitary Utility 1,167,994.00
Water Utility 254,490.00
Total Budget for this Phase of Work$ 1,422,484.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C) 87,735.49 D
Estimated Surplus/(Deficit) from previous phases (21,816.41)
Total Estimated Surplus/(Deficit) $ 65,919.08 E
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COMMUNITY ENGAGEMENT:
INFORM the
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not Applicable
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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