HomeMy WebLinkAboutCouncil Agenda - 2019-04-29 COUNCIL AGENDA
MONDAY, APRIL 29, 2019 CITY OF KITCHENER
7:00 P.M. - COUNCIL CHAMBER (TELEVISED) 200 KING STREET WEST
1. COMMENCEMENT
Singing of "O Canada".
2. MINUTES
Minutes to be accepted as mailed to the Mayor and Councillors (regular meeting held April 1, 2019
and special meetings held April 1 & 15, 2019) Councillor M. Johnston.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
4. COMMUNICATIONS REFERRED TO FILE
a. Flag Request under Policy MUN-FAC-442:
Eritrean-Canadian Community of Kitchener-Waterloo and Area May 23-May 30, 2019.
5. PRESENTATIONS
a. Denis Longchamp, Executive Director, Canadian Clay and Glass Gallery; Shirley Madill,
Executive Director, Kitchener Waterloo Art Gallery; Andrew Bennett, Executive Director,
Kitchener Waterloo Symphony; and David Marskell, Executive Director, THEMUSEUM
To present an overview of recent successes and upcoming initiatives for each of their
institutions.
6. DELEGATIONS
a. Linda Jutzi, Executive Director, Downtown Kitchener Business Improvement Area
Regarding the Downtown Kitchener BIA 2019 Budget, listed as Item B.2 on the Committee of
the Whole agenda.
b. Alfonzo Roache Regarding Development Services Department report DSD-19-073, listed
as Item 6 under the Community and Infrastructure Services report dated April 15, 2019.
c. Kate Lawson Regarding Infrastructure Services Department report INS-19-008, listed
as Item 8 under the Community and Infrastructure Services report dated April 15, 2019.
d. The following delegations have registered regarding Development Services Department
report DSD-19-049, listed as Item 1 under the Planning and Strategic Initiatives report
dated April 15, 2019:
Brandon Flewwelling, GSP Group Inc.
Hal Jaeger
Heather Price, GSP Group Inc.; Major Steven Cameron; and Corrine Cameron
Michelle DesRosiers, D.G.F. Group of Companies
7. REPORTS OF COMMITTEES
8. UNFINISHED BUSINESS
9. NEW BUSINESS
a. Regional Council Update Mayor B. Vrbanovic.
10. QUESTIONS AND ANSWERS
11. BY-LAWS --- 1ST READING
a) To further amend By-law No. 88-171, being a by-law to designate private roadways as fire
routes and to prohibit parking thereon. (Amends By-law 88-171 to add or delete areas of
jurisdiction)
*Accessible formats and communication supports are available upon request. If you require*
assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994.
COUNCIL AGENDA
MONDAY, APRIL 29, 2019 CITY OF KITCHENER
7:00 P.M. - COUNCIL CHAMBER - 2 - 200 KING STREET WEST
__________________________________________________________________________________________
b) To further amend By-law No. 2008-117, being a by-law to authorize certain on-street and
off-street parking of vehicles for use by persons with a disability, and the issuing of permits
in respect thereof. (Amends By-law 2008-117 to add or delete areas of jurisdiction)
c) To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of
motor vehicles on private property. (Amends By-law 2010-190 to add or delete areas of
jurisdiction)
d) Being a by-law to set and levy the rates of taxation for City purposes for the year 2019 and
to provide for the payment of taxes after interim taxes.
e) Being a by-law to provide for the establishing and laying out of part of Blair Creek Drive as
public highway in the City of Kitchener. (Conveys 0.3m reserves pursuant to conditions of
subdivision agreement)
f) Being a by-law to provide for the establishing and laying out of part of Robert Ferrie Drive
as public highway in the City of Kitchener. (Conveys 0.3m reserves pursuant to conditions
of subdivision agreement 30T-12202)
g) To confirm all actions and proceedings of the Council.
12. COMMITTEE OF THE WHOLE
Chair, Councillor M. Johnston.
13. REPORT OF THE COMMITTEE OF THE WHOLE
14. BY-LAWS --- 3RD READING
a) To further amend By-law No. 88-171, being a by-law to designate private roadways as fire
routes and to prohibit parking thereon.
b) To further amend By-law No. 2008-117, being a by-law to authorize certain on-street and
off-street parking of vehicles for use by persons with a disability, and the issuing of permits
in respect thereof.
c) To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of
motor vehicles on private property.
d) Being a by-law to set and levy the rates of taxation for City purposes for the year 2019 and
to provide for the payment of taxes after interim taxes.
e) Being a by-law to provide for the establishing and laying out of part of Blair Creek Drive as
public highway in the City of Kitchener.
f) Being a by-law to provide for the establishing and laying out of part of Robert Ferrie Drive
as public highway in the City of Kitchener.
g) To confirm all actions and proceedings of the Council.
COMMITTEE OF THE WHOLE AGENDA
MONDAY, APRIL 29, 2019
CHAIR COUNCILLOR M. JOHNSTON
ND
A. BY-LAWS LISTED ON THE AGENDA 2 READING
That the by-laws considered by this Committee be taken as read a second time and be
recommended for enactment.
B. ADMINISTRATIVE REPORTS
1. Tenders
Attached are reports from M. Fisher, Director of Procurement, recommending:
i. FIN-19-034 P18-024 Fire Records Management System
That Proposal P19-034 Fire Records Management System, be awarded to
ERS International, LLC, Bellingham, Washington, at their estimated fee of
$131,585.76, plus H.S.T. of $17,106.15, for a total of $148,691.91 CAD,
subject to an agreement satisfactory to the City Solicitor being negotiated
and executed.
ii. FIN-19-035 T19-055 Road Seal Resurfacing
That Tender T19-055 Road Seal Resurfacing, be awarded to MSO
Construction Limited, Etobicoke, Ontario, at an adjusted tendered price of
$166,082.35, plus H.S.T. of $21,590.71 for a total of $187,673.06.
iii. FIN-19-036 T19-058 Polyethylene Pipe for Natural Gas Distribution
That Tender T19-058 Polyethylene Pipe for Natural Gas Distribution, be
awarded to C.R.Wall & Co Inc., Cambridge, Ontario, at their tendered price
of $331,020., plus H.S.T. of $43,032.60, for a total of $374,052.60, for a
one (1) year term, with an option to renew for two (2) additional twelve (12)
month terms.
iv. FIN-19-037 P19-023 Kiwanis Park Playground Construction
That Proposal P19-023 Kiwanis Park Playground Construction, be awarded
to New World Park Solutions Inc., Brantford, Ontario, at their proposed price
of $165,000., plus H.S.T. of $21,450., for a total of $186,450.
2. FIN-19-032 Downtown Kitchener BIA and Belmont BIA 2019 Budgets, Referenced
in the 2019 Tax Rate By-law
Attached is Financial Services Department report FIN-19-032 (S. Saleh) dated April 4,
2019.
That the 2019 Budgets for the Downtown Kitchener BIA and the Belmont BIA be
approved pursuant to Section 205 (2) of the Municipal Act, 2001.
3. COR-19-022 Sign Variance 72 Wilson Avenue
Attached is Corporate Services Department report COR-19-022 (D. Saunderson), dated
April 18, 2019.
That the application of CITY OF KITCHENER (SG 2019-008 72 Wilson Avenue)
requesting permission to replace the existing sign with a ground-supported sign
having automatic changing copy that is 51% of the sign area rather than the 30%
permitted maximum, on Blocks B, D, E & Part Block A, Plan 1007, Part Lot 26,
Plan 765, 72 Wilson Avenue, Kitchener, Ontario, BE APPROVED, subject to the
following conditions:
2
COMMITTEE OF THE WHOLE APRIL 29, 2019
B. ADMINISTRATIVE REPORTS - CONT'D
1. That the owner shall obtain a sign permit from the Planning Division.
2. That the owner shall ensure the automatic changing copy portion of
the sign is turned off between the hours of 12:00 a.m. and 6:00 a.m.
3. That the owner shall ensure the sign is located outside the Driveway
Visibility Triangle (DVT), to the satisfaction of the Director of
Transportation Planning.
4. That the owner shall ensure the sign is generally as per the drawings
submitted with the application.
5. That the owner shall complete Condition 1 prior to August 16, 2019.
Any request for a time extension must be approved in writing by the
Manager of Development Review (or designate), prior to the
completion date set out in this decision. Failure to fulfill these
conditions will result in this approval becoming null and void.
4. COR-19-023 Appointments to Centre in the Square Board of Directors
Attached is Corporate Services Department report COR-19-023 (C. Tarling), dated April
23, 2019.
That Mary Dever be appointed to the Board of Directors for Centre in the Square
for the term starting May 1, 2019 and ending December 31, 2021; and,
That Dawne Taylor-Gilders be appointed to the Board of Directors for Centre in
the Square for the term starting May 1, 2019 and ending December 31, 2021.
C. FOR INFORMATION
5. FIN-19-033 Summary of Bid Solicitations Approved by the Director of
Procurement (January 1, 2019 March 31, 2019)
Attached is Financial Services Department report FIN-19-033 (M. Fisher), dated April 10,
2019.
Rise and Report
REPORT TO:Committee of the Whole
DATE OF MEETING:2019-04-29
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Laurie Stecho,Supervisor of Purchasing,519-741-2200 ext. 7089
WARD (S) INVOLVED:N/A
DATE OF REPORT:2019-04-17
REPORT NO.:FIN-19-034
SUBJECT:P18-034 Fire Records Management System
__________________________________________________________________________________________
RECOMMENDATION:
ThatProposal P19-034 Fire Records Management System, be awarded to ERS
International, LLC, Bellingham, Washington, at their estimated feeof $131,585.76, plus
H.S.T. of $17,106.15, for a total of $148,691.91CAD,subject to an agreement satisfactory
to the City Solicitor being negotiated and executed.
BACKGROUND:
The City of Kitchener currently utilizes CriSys for its Record Management System (RMS) to
record details on emergency incidents, incident reporting, data analysis and data for reports for
the Ontario Office of the Fire Marshal. The CriSys RMS was installedin 1994 and was last
updated in 2013.
It is a tool that enhances safety and health through integrated data usage. With changes in
technology, security, integration requirements and regulated standards, RMS systems have to
be upgraded to ensure ongoing compliance with industry standards.In order to continue to be
an effective tool, it is necessary that the Kitchener Fire department undergo a major upgrade or
replacement of the current RMS.
A records management system (RMS) is a suite of software that manages incident management
and reporting, business intelligence reporting, staff scheduling, personnel records, asset
management, inventory and public education.
The proposedRMS system would provide enhanced features and functionality that would allow
for more efficient operations and interfaces needed to respond quickly and safely to emergency
incidents.
This implementation is
Strategy and Fire Master Plan.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
1.i - 1
REPORT:
As per clause 170.7.3 of the Purchasing By-law 2017-
Value, the Director of Supply Services shall submit a report to Council recommending award of
a purchase greater than $100,000 if any one or more of the following conditions apply: b. the
Proposalswere advertised publicly on the City of Kitchenerwebsite. Documents were
downloaded by thirteen(13) interested parties and by the closing date of Monday December 10,
2018,five(5)proposalshad been received.
A listing of the responding parties follows for your reference:
CentralSquare Canada Software Inc.Lake Mary FL*
CriSys LimitedMarkham ON*
ERS International, LLCBellingham WA*
ICO Technologies Inc.Shawinigan QC*
ZOLL Data System, Inc. dba ZOLL Medical CanadaMississauga ON*
*Shortlisted candidates
The proposal submissions werereviewedand ratedbythe selection committee,C. Marks,
Program Manager Fire Systems and Projects,R. Gilmore, Deputy Fire Chief,K. Thyer,
Technology Project Manager, C. Hassarajani, Manager Digital Infrastructure and Support and
S.Asmundson, Supervisor Network Systems.
The selectioncommittee met on MondayJanuary 21, 2019, and shortlistedall five (5) proponents
for further interviews.
The selectioncommittee interviewed and rated the five shortlisted candidateson Monday March
18, 2019,Tuesday March 19, 2019and Wednesday March 20, 2019.
The committee recommends awarding the project to ERS International, LLC, Bellingham,
Washington.
The selectioncommittee rated the proposals based on the following criteria:
Management
Technical
Privacy
Financial
Interview
Demonstration
1.i - 2
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this proposal (A), is fair and reasonable for a project of this scope and the upset
limit is above the funding available (B) for this project. Funding for this project is included within
the approved capital budget. The estimated surplus (E) will remain in the communications
capital account for other priority needs.
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.i - 3
REPORT TO:Committee of the Whole
DATE OF MEETING:2019-04-29
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Polina Semenov, ProcurementSpecialist,519-741-2200 ext. 7037
WARD (S) INVOLVED:Wards 1, 2, 5, 7,10
DATE OF REPORT:2019-04-16
REPORT NO.:FIN-19-035
SUBJECT:T19-055 Road Seal Resurfacing
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T19-055 Road Seal Resurfacing, be awarded to MSO Construction Limited,
Etobicoke, Ontario, at an adjustedtendered price of$166,082.35, plus H.S.T. of $21,590.71
for a total of $187,673.06.
BACKGROUND:
The purpose of the road seal program is to maintain an acceptable level of service of the
roadwaypavement quality for allcity streets. The Cityroadway network is evaluated in terms
of surface distress, ride discomfort and structural adequacy. Collectively, these evaluations
determine an overall pavement quality rating, known as PQI (Pavement Quality Index) for each
road section within the entire road network. The results of this evaluation process provides a
prioritized pavement improvement program, which determines the year, in which certain streets
should be rehabilitated, and a recommendation on what type of rehabilitation is best and most
cost effective for the streets included in this tender:
The streets selected for the road seal program are streets that are outside of the 10year capital
reconstruction and roadresurfacing list. The road seal street treatment is applied to tar and chip
roads within the City that need to be sealed because of road tar surface bleeding and stress
cracking on the roadway. The road seal provides a surface sealer that can extend the life
expectancy of the road 5-7 years at a fraction of the cost of rehabilitating the roads with all new
asphalt. Please refer to the attached a list of streets,which will receive road
seal resurfacing under this tender.
The work will take approximately twofull weeks to complete, between June 1, 2019 and August
30, 2019, weather permitting.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
1.ii - 1
REPORT:
Tenders were advertised publicly on the City of Kitchenerwebsite.Documents were downloaded
by four (4) interested parties and by the closing date of MondayMarch 11, 2019, two (2) tenders
had been received.
The following tenders were received:
Adjusted Price
MSO Construction LimitedEtobicoke ON$187,673.06*
Duncor Enterprises Inc.Barrie ON$200,254.02
The lowest cpre-
tender estimate. Of the fifteen streets listed within the tender for rehabilitation work for the 2019
construction seasonfour were removed to ensure the work is within the pre-tender estimate.
The following streets were removed; Downey Street (Edwin Street to Oxford Street), Edwin
Street (Union Street to the North End), Prueter Avenue (St. Leger Street to Boehmer Street) and
Elmwood Avenue (St. Leger to Boehmer Street). These streets will remain on the list of priority
streets as evaluated by Asset Management.
The tender was reviewed by R. Trussler,Construction Project Manager, who concurs with the
above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
1.ii - 2
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The reduced net cost for this Tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding for this
purchase is included within the approved capital budget. The estimated deficit (D) will be funded
from the surplus in the account.
Tender 19-055
Road Seal Resurfacing
Estimated Cost for this Work
Tender T19-055 costs, including HST$ 221,118.40
Deferral, including HST33,445.34
Reduced bid price$ 187,673.06
less: HST rebate on tender(18,667.65)
Net Cost Being Awarded$ 169,005.41A
Projected Costs: Staff Time/Permitting/Material Testing8,000.00
Projected Costs Prep. Work Pothole repair / Skin Patching40,000.00
Total Estimated Cost for this Phase of Work$ 217,005.41C
Budget for this Work
Pavement Surface Treatment account$ 215,000.00
Total Budget for this Work$ 215,000.00B
Estimated Surplus/(Deficit) for this Work (B - C)$ D(2,005.41)
1.ii - 3
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS CONSIDERATION OFTHIS MATTER:
Not applicable
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.ii - 4
2019 Street List
StreetFrom StreetTo StreetWard
1
1Archer PlaceBurbank RoadSouth End
7
2Blue Spruce CourtAutumn Hill Crescent End
2
3Ebydale DriveLackner BoulevardEast End
2
4Ebydale DriveShaftsbury DriveHeritage Drive
5
5Mcintyre DriveTrillium DriveStrasburg Road
5
6Mcintyre PlaceMcintyre DriveNorth End
10
7Oakwood AvenueWest EndSt. Leger Street
10
8Rosedale DriveBrick StreetSheldon Avenue
10
9Ridgewood AvenueOakwood AvenueFairfield Avenue
1
10Rosemount DriveBruce StreetRiver Road
10
11St. Leger StreetUnion StreetFairfield Avenue
1.ii - 5
REPORT TO:Committee of the Whole
DATE OF MEETING:2019-04-29
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Alex Albrecht,Procurement Specialist,519-741-2200 ext. 7216
WARD (S) INVOLVED:N/A
DATE OF REPORT:2019-04-16
REPORT NO.:FIN-19-036
SUBJECT:T19-058 Polyethylene Pipe for Natural Gas Distribution
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T19-058 Polyethylene Pipe for Natural Gas Distribution, be awarded to
C.R.Wall & Co Inc.,Cambridge, Ontario,at their tendered price of $331,020., plus H.S.T.
of $43,032.60, for a total of $374,052.60,for a one (1) year term, with an option to renew
for two (2) additional twelve (12) month terms.
BACKGROUND:
The natural gas distribution system in Kitchener services 73,000 customers with safe and
reliable natural gas. Polyethylene pipe is the primary pipe material being installed within the
Kitchener distribution systemand accounts for 60% of the pipe installed within the system of
1,076 km of gas main.
This tender is based on fixed unit prices on an estimated representative of polyethylene pipe
purchased over the previous year.
The annual spend over the past year was$376,700.43, before taxes. The actual spend will
depend on the level of activity throughout the term of the contract.
REPORT:
Tenders were advertised publicly on the City of Kitchenerwebsite. Documents were downloaded
by five(5) interested parties and by the closing date of Monday April 1,2019,three (3) tenders
had been received.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
1.iii - 1
The following tenders were received:
Bid Price
C.R.Wall & Co Inc.CambridgeON$374,052.60*
Sandale Utility ProductsBrantford ON$391,025.20
ISCO-AH McElroyBrantford ON$520,037.30
The price forpolyethylene pipe for has increased less than 1%from the 2018 contractpricing.
The tender was reviewed by L.Jones,Utilities Engineer, who concurs with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset
limit is within the funding available (B) for this project. Funding for this project is included within
the approved capital budget. The estimated surplus (D) will remain in the account to fund
similar work conducted by the City. Yearly budgeting for this program is static, however the
work performed fluctuates depending upon growth and redevelopment projects that are
outside of City control.
T19-058
Polyethylene Pipe for Natural Gas Distribution
Estimated Cost
T19-058 costs, including HST374,052.60
less: HST rebate on tender(43,032.60)
Net Cost Being Awarded331,020.00 A
Costs Incurred to Date
Projected Costs (consulting fees for transition)
Estimated Cost$ 331,020.00 C
Budget
Capital Budget: Gas Pipelines512,329.79
Total budget$ 512,329.79 B
Estimated Surplus/(Deficit) (B -C)181,309.79 D
1.iii - 2
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.iii - 3
REPORT TO:Committee of the Whole
DATE OF MEETING:2019-04-29
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Steve Rudak, Procurement Specialist,519-741-2200 ext. 7213
WARD (S) INVOLVED:Ward1
DATE OF REPORT:2019-04-15
REPORT NO.:FIN-19-037
SUBJECT:P19-023 Kiwanis Park Playground Construction
__________________________________________________________________________________________
RECOMMENDATION:
ThatProposal P19-023 Kiwanis Park Playground Construction, be awardedto New World
Park Solutions Inc., Brantford, Ontario, at their proposedprice of $165,000.,plus H.S.T.
of $21,450., for a total of $186,450.
BACKGROUND:
Kiwanis Park is located in ward 1in the Bridgeport North area of Kitchener. The park, which
encompasses 50.94 hectares, is accessible from Kiwanis Park Drive.
The existing playgroundhas been in use for many years and the play equipment has reached
the end of its lifecycle and requires replacement.Parks and Cemeteries staff worked in
conjunction with theManager of Aquatics at Kiwanis Park in the Community Services
Department to undertake a public survey to identify desired playground elements.
The results of the public survey pointed to a desire for a playground with a combination of
traditional freestanding and natural elements. This information was provided to bidders in the
proposal so that requested elements were incorporated into the design.
Construction is to commence in spring 2019 and shall conclude by June 2019.
REPORT:
Proposalswere advertised publicly on the City of Kitchenerwebsite. Documents were
downloaded by nine (9)interested parties and by the closing date of Tuesday February 9, 2019,
five (5)proposalshad been received.
The following proposalswere received:
A.B.C. Recreation LtdParisON
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
1.iv - 1
New World Park SolutionsBrantford ON*
Open Space Solutions IncOption #1Wellesley ON*
Open Space Solutions IncOption #2Wellesley ON *
Park N Play DesignCompany LtdRocky View County AB
*Shortlisted candidates
The proposalsubmissions were reviewedand rated by the selection committee,R. Roy,
Associate Landscape Architect,K. Kugler, Director Sports, D. Keelan, Manager Aquatics, E.
Pastrik, Manager Maintenance Operations (Parks/Forest/Trails), A. Brodt, Supervisor Aquatics
(Kiwanis), D. Dychuck, SupervisorOperations (Technical) and A.DeWitt, Landscape Architect.
The selection committee met on Thursday February 21, 2019, and a shortlist of three (3)
candidates* was selected for further assessment via public online survey. The public survey
opened Tuesday March 12, 2019and closedSunday March 31, 2019. Eight hundred and
seventy-eight(878)responseswere received by the public.
OnThursday April 11, 2019, R. Roy, Associate Landscape Architect, A. DeWitt, Landscape
Architect and S. Rudak, Procurement Specialist, met and combinedthe online public results with
the short listed scores.
The committee recommends awarding the project to New World Park Solutions, Brantford,
Ontario.
The selection committee rated the proposal submissions on the following criteria:
Play Value: quality, quantity and variety
Design: creativity and accessibility
MaterialRequirements: maintenance
Price
Public Online Survey
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
1.iv - 2
FINANCIAL IMPLICATIONS:
The net cost for this proposal (A), is fair and reasonable for a project of this scope and the upset
limit is above the funding available (B) for this project. Funding for this project is included within
the approved capital budget. The estimated deficit(E) will be funded from the Playground
General Provision account.
P19-023
Kiwanis Park Playground Construction
Estimated Cost for this Phase of Work
P19-023 costs, including HST186,450.00
less: HST rebate(18,545.99)
Net Cost Being Awarded167,904.01 A
Costs incurred to date2,000.00
Projected Costs: Staff Time3,000.00
Total Estimated Cost for this Phase of Work$ 172,904.01 C
Budget for this Phase of Work
PlaygroundGeneral Provision125,000.00
Corporate AccessibilityFund 15,000.00
Kiwanis Park General Provision 30,000.00
Total Budget for this Phase of Work$ 170,000.00 B
Total Estimated Surplus/(Deficit) $ (2,904.01)E
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.iv - 3
REPORT TO:Committee of the Whole
DATE OF MEETING:April 29, 2019
SUBMITTED BY:Saleh Saleh, Director of Revenue,519-741-2200 x 7346
PREPARED BY:John Sonser, Revenue Analyst, 519-741-2200 x 7954
WARD (S) INVOLVED:Ward(s) 8 & 10
DATE OF REPORT:April 4, 2019
REPORT NO.:FIN-19-032
SUBJECT:Downtown Kitchener BIA and Belmont BIA 2019 Budgets
Referenced in the 2019 Tax Rate By-law
___________________________________________________________________________
RECOMMENDATION:
That the 2019 Budgets for the Downtown Kitchener BIA and the Belmont BIA be approved
pursuant to Section 205 (2) of the Municipal Act, 2001
BACKGROUND:
Section 205 (2) of the Act states that the board of management shall submit the budget to council
by the date and in the form required by themunicipality and the municipality may approve it in
whole or in part but may not add expenditures to it.
REPORT:
The Downtown Kitchener BIA 2019 Budget Levy Request is $1,379,000, approved by the Board
October 16, 2018 (refer to Appendix A Downtown Kitchener Business Improvement Area).
The Belmont BIA 2019 Budget Levy Request is $40,671, approved by the Board March 14, 2019
(refer to Appendix B Belmont Business Improvement Area)
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation
through the delivery of core service.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
2 - 1
FINANCIAL IMPLICATIONS:
The 2019 BIA levy, once approved, will be used to determine BIA tax rates to be incorporated
into the 2019 tax rate By-law
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
2 - 2
Appendix A
DOWNTOWN KITCHENER BUSINESS IMPROVEMENT AREA
2 - 3
Appendix B
BELMONT BUSINESS IMPROVEMENT AREA
2 - 4
REPORT TO:Committee of the Whole
DATE OF MEETING:April 29, 2019
SUBMITTED BY:Dianna Saunderson, Secretary-Treasurer, Committee of Adjustment
(519-741-2200 ext. 7277)
PREPARED BY:Holly Dyson, Administrative Clerk (519-741-2200 ext. 7594)
WARD(S) INVOLVED:3
DATE OF REPORT:April 18, 2019
REPORT NO.:COR-19-022
SUBJECT:Sign Variance -72 Wilson Avenue
RECOMMENDATION:
That the application of CITY OF KITCHENER (SG 2019-00872 Wilson Avenue) requesting permission
to replace the existing sign with a ground-supported sign having automatic changing copy that is 51% of
the sign area rather than the 30% permitted maximum, onBlocks B, D, E & Part Block A, Plan 1007, Part
Lot 26, Plan 765, 72 Wilson Avenue, Kitchener, Ontario, BE APPROVED, subject to the following
conditions:
1.That the owner shall obtain a sign permit from the Planning Division.
2.That the owner shall ensure the automatic changing copy portion of the sign is turned off between
the hours of 12:00 a.m. and 6:00 a.m.
3.That the owner shall ensure the sign is located outside the Driveway Visibility Triangle (DVT), to
the satisfaction of the Director of Transportation Planning.
4.That the owner shall ensure the sign is generally as per the drawings submitted with the
application.
5.That the owner shall complete Condition 1 prior to August 16, 2019. Any request for a time
extension must be approved in writing by the Manager of Development Review (or designate),
prior to the completion date set out in this decision. Failure to fulfill these conditions will result in
this approval becoming null and void.
REPORT:
The Committee of Adjustment met as a Standing Committee of City Council on April 16, 2019 to consider
oneapplication pursuant to Chapter 680 (SIGNS) of the City of Kitchener Municipal Code.
This recommendation isbeing forwardedto you on behalf of the Committee of Adjustment for your
consideration.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
delivery of core service.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
3 - 1
FINANCIAL IMPLICATIONS:
None
COMMUNITY ENGAGEMENT:
INFORM -As directed by the Sign By-law and Fence By-Law, notice of Applications for Variance to the
Sign By-law and Fence By-law are published in the Record 15 -18 days prior to the Committee of
Adjustment meeting at which the application will be considered. Notice of an application is also mailed
to property owners within 30 metres of the subject property.
INFORM -uncil /
committee meeting.
ENTRUST -The Committee of Adjustment is a Quasi-Judicial Committee of citizen members operating
as a Standing Committee of City Council.
ACKNOWLEDGED BY: Justin Readman, General Manager Development Services
3 - 2
REPORT TO: Committee of the Whole
DATE OF MEETING:April 29, 2019
SUBMITTED BY: Christine Tarling, Director of Legislated Services/City Clerk, 519-741-
2200, ext. 7809
PREPARED BY:Christine Tarling, Director of Legislated Services/City Clerk, 519-741-
2200, ext. 7809
WARD (S) INVOLVED:All
DATE OF REPORT:April 23, 2019
REPORT NO.:COR-19-023
SUBJECT:Appointments to Centre in the Square Boardof Directors
_________________________________________________________________________________________
RECOMMENDATION:
That Mary Dever beappointed to the Board of Directors for Centre in the Square for the
term starting May1, 2019 and ending December 31, 2021; and,
That Dawne Taylor-Gilders be appointed to the Board of Directors for Centre in the Square
for the term starting May1, 2019 and ending December 31, 2021.
BACKGROUND:
At the December 17, 2018 Committee of the Whole meeting, Council was requested to consider
citizen appointments to the Boardof Centre in the Square (CITS). In response to the request
from the CITS Board, Council deferred the appointments until January2019 and extended the
term for the current members until January 31, 2019.
At the January 29, 2019 Committee of the Whole meeting, Council approved three (3)citizen re-
appointments and one (1) citizen appointment to theCITSBoardto fill four (4) of the eight (8)
vacancies on the Board. The Board indicated they would continue the recruitment process for
the remaining vacancies.
REPORT:
As per the attached letter dated April 8, 2019 from Paul Salvini, Chair of the Board for CITS
(Appendix ‘C’), theBoard is recommending the appointment of Mary Dever and Dawne Taylor-
Gilders(Appendix ‘A’) to fill two (2) of the remaining four (4) vacancies for the term ending
December 31, 2021. While the 2 recommended candidates are late applicants, the Board has
indicated these candidates have the skills, experience and community connections that are
needed resources for CITS.TheBoard plans to continue evaluatingthe applicants from the fall
recruitment to determine suitability for the 2 remaining vacancies and will make
recommendations to Council in the near future. Unassigned applicants for CITS are attached
as Appendix ‘B’.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
4 - 1
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic vision through
the delivery of core service.
FINANCIAL IMPLICATIONS:
None at this time.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in advance of the
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
COR-19-010 – Revised Appointments to Kitchener Housing Incorporated and Centre in the
Square Boards of Directors for 2018 to 2021
ACKNOWLEDGED BY: Victoria Raab, General Manager, Corporate Services Department
4 - 2
APPENDIX ‘A’
Recommended Appointees – Centre in the SquareBoard of Directors
Mary Dever(A15)
Dawne Taylor-Gilders(A16)
APPENDIX ‘B’
Unassigned Applicants – Centre in the Square Board of Directors
Suhasini Gangatirkar (6)
Shawn Branton (17)
Joe Cormier (18)
Chris Lolas (19)
Attila Donmez (110)
Note: Number in brackets indicates application number.
4 - 3
4 - 4
REPORT TO:Committee of the Whole
DATE OF MEETING:2019-04-29
SUBMITTED BY:Margaret Fisher,Director of Procurement,519-741-2200 ext. 7214
PREPARED BY:Laurie Stecho, Supervisor of Purchasing,519-741-2200 ext. 7089
WARD (S) INVOLVED:N/A
DATE OF REPORT:2019-04-10
REPORT NO.:FIN-19-033
SUBJECT:Summary of Bid Solicitations Approved by the Director of Procurement
(January 1, 2019March31, 2019)
__________________________________________________________________________________________
RECOMMENDATION:
For Information Only
BACKGROUND:
In accordance with the Purchasing By-law 2017-106 (Chapter 170 Municipal Code), section
City's Director of Supply Services shall prepare a quarterly information only report
to Council on Solicitations awarded where the Procurement Value is between $100,000 and
$750,000 and the Director of Supply Services approved the award
awarded by the Director of Supply Services were within approved budgets, capital projects were
spec
government or granting agencies which require Council approval, and more than one bid was
received in response to the bid solicitation.
REPORT:
Appendix 1 is a listing of the seven(7)
FINANCIAL IMPLICATIONS:
All recommendations awarded by the Director of Procurement, were within approved budgets.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
5 - 1
HST)
$84,349.99
$300,777.75$584,210.00$278,144.48
Including
(
Award Amount
)
9
, 201
1
3
Awarded
Vendor(s)
Athletica Sport Systems Inc.Waterloo ONSentry Electric Inc.Innisfil ONMTE Consultants Inc.Kitchener ONGenWorx Power Systems Inc.North York ON
March
9
.
The
asher
d
, 201
pproved
Construction is
a
January 1
NHL
Description
emergency generator and maintenance has
term with option to renew for 2 additional 1 year
This phase of the project is for consulting services to
project includes the reconstruction of all underground
s and acrylic shielding system in the Dom Cardillo Arena
Listing of Approved Bid Solicitations (
is
oard
For the supply and installation of sportsfield lighting at the Breithaupt Park twin ball diamonds.Thservices (sanitary sewer, storm sewer and watermain) as well as sanitary and water
service connections to the property line.asphalt roadway will be reconstructed as well as sidewalks and curbs.complete the preliminary design, final design, tendering, as well as contract
administration and inspection.expected to occur in 2020.For the inspection, maintenance and repair of all emergency generator systems.10 month periods. The price for increased 10.5%
from the 2018 contract.
For the supply and installation of new b
Appendix 1
Edwin Street
-
156 Professional
182 Dasher Boards 011 Breithaupt Park 018 Emergency
Acrylic Shielding
Bid Solicitation
-
---
Number & Name
T18andSystemT19Sportsfield LightingP18Services (Blucher Boulevard to Louisa Street) ReconstructionT19Generator Service and Maintenance
5 - 2
$54,975.63$53,339.27
$340,981.00
IBI Group Professional Services (Canada) Inc.Kitchener ONIronstone Entrance Technologies Inc.Brantford ONStinson Equipment Ltd.Concord ON
The
various
decreased
inspections
spring 2020.
aintenance
m
for
for the full width. Perth Road
reventative
.
s
ng
annual p
-
, and repairs and maintenance (on an as needed
term with option to renew for 2 additional 1 year periods. term with option to renew for 2 additional 1 year periods.
to automatic pedestrian doors located throughout
ervice
s
year
The project involves the proposed replacement of sewers, watermains, curbs, new sidewalk and services to the property line along the streets above within the noted limits.pavement will
also be reconstructedand Coral Crescent both street has residential properties along it. Anticipated construction is planned To provide semiand basis)City of Kitchener buildi1The price
for automatic pedestrian door preventative maintenance and service program has decreased 26% from the 2018 contract. For the supply and delivery of street sign blanks and related materials.1
year The price for sign blanks and related materials has 13.5% from the 2018 contract.
e to
087
-
Door
P18
Sac)
-
012 Automatic 037 Sign Blanks
de
--
-
Proposal Professional Services for Perth Road (South Drive to Pleasant Avenue) and Coral Crescent (Pleasant AvenuCulReconstructionT19Pedestrian Preventative Maintenance and Service ProgramT19and
Related Materials
5 - 3
REPORTS TO BE CONSIDERED BY COUNCIL
APRIL 29, 2019 CITY OF KITCHENER
FINANCE AND CORPORATE SERVICES COMMITTEE APRIL 15, 2019
1. That a by-law be established for implementation of a mandatory 4% Municipal Accommodation Tax
for hotels in the City of Kitchener effective July 1, 2019, subject to equivalent approvals by the other
-
19-007; and,
That the 50% (Waterloo Regional Tourism Marketing Corporation - WRTMC) / 40% (City) / 10%
(Region of Waterloo) revenue sharing model as outlined within this report be approved; and,
That staff be directed to establish a Municipal Accommodation Tax Reserve Fund to segregate the
Report; and,
That the Chief Administrative Officer (CAO) and Clerk be delegated authority to enter into an
agreement with the Waterloo Regional Tourism Marketing Corporation to collect the revenues on
behalf of the City of Kitchener and for the use of 50% of the Municipal Accommodation Tax funds
by WRTMC. (Note: Administration costs to be deducted prior to distribution of funds); and,
That the CAO and Clerk be delegated authority to enter into other agreements as may be required
to administer and govern work to be funded from the MAT; and,
That staff/WRTMC report back in 2020 to Council on the progress of the new Municipal
Accommodation Tax; and further,
That a joint study be undertaken by WRTMC and the Municipal partners in 2022 with respect to the
effectiveness of the program to inform potential program refinements at that time.
2. That the Mayor and Clerk be authorized to execute a development charges credit/refund
agreement, subject to the satisfaction of the City Solicitor, as outlined in Development Services
Department report DSD-19-063, with the developers (Kitchener Green Developments Inc.,
Kitchener Green 3 Developments Inc., 2079546 Ontario Limited, Cook (South Estates) Limited,
Max Becker Enterprises (II) Limited) in respect to the developers payment for the costs of the
engineering fees and construction of the Middle Strasburg Trunk Sanitary Sewer (MSTSS). In
addition, the agreement will contain provisions authorizing the acceptance of lands from the
developers by the municipality on which the project will be constructed.
3. That the Brownfield Remediation Program Application for 98-100 Victoria Street South, received
from 2373074 Ontario Inc. dated January 29, 2017, be approved subject to the Region of
That in exchange for a completed and filed Record of Site Condition for the subject property, the
owner will be provided a tax incremental grant on the redevelopment of the property in the form of
an annual rebate on City taxes in an amount equal to 100% of the City Tax Increment; and,
That the City Tax Increment be defined as the difference between the City portion of real property
taxes for the 2017 taxation year and the new City portion of real property taxes levied as a result of
a new assessment by the Municipal Property Assessment Corporation (MPAC) following
completion of the project as compensation for the remediation of the above subject lands; and,
That the City property tax grant is estimated to be $327,815.00, payable in one year following re-
That the Region of Waterloo Brownfield Coordinator be circulated a copy of any decision made by
Kitchener City Council regarding this Application; and further,
That the Mayor and Clerk be authorized to execute an agreement, subject to the satisfaction of the
City Solicitor, with the Region of Waterloo and 2373074 Ontario Inc., to implement the provisions
of the Brownfield Remediation Program Application for 98-100 Victoria Street South, as outlined in
Development Services Department report DSD-19-065.
REPORTS TO BE CONSIDERED BY COUNCIL
APRIL 29, 2019 CITY OF KITCHENER
FINANCE AND CORPORATE SERVICES COMMITTEE APRIL 15, 2019
4. That staff be directed to begin work on the proposed opportunities for Digital Kitchener in 2019, as
outlined in Corporate Services Department report COR-19-017.
5. That staff be directed to develop a Long-Term Financial Plan based on the proposed scope and
timeline, as outlined in Financial Services Department report FIN-19-030.
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE APRIL 15, 2019
1. That the Uniform Traffic By-law be amended to implement a 60 km/h speed limit on Huron Road
from Fischer Hallman Road to Amand Drive, as outlined in Development Services Department
report DSD-19-071.
2. That the Ministry of Transportation, Ontario (MTO) and its contractors be exempt from the
provisions of Chapter 450 Noise of the City of Kitchener Municipal Code Article 6 Construction Work
during the pavement rehabilitation of the Highway 401 and Homer Watson Boulevard Interchange
in the City of Kitchener. The request for the noise By-law exemption is between the hours of 7:00
p.m. and 7:00 a.m. for the period of August 1 to December 31, 2019, as outlined in Development
Services Department report DSD-19-072.
3. That the Deputy Chief Administrative Officer (CAO) or designate be delegated authority to execute
a licence agreement with Unifor and Union Building Corporation of Canada, subject to the
satisfaction of the City Solicitor, for the use of two (2) baseball diamonds located at 600 Wabanaki
Drive, Kitchener, as outlined in Community Services Department report CSD-19-009; and,
That the Deputy CAO or designate be delegated authority to execute two (2) one (1) year renewals
for the licence agreement.
4. That a speed hump be installed on Patricia Avenue between Sandra Avenue and Jack Avenue, as
outlined in Development Services Department report DSD-19-069; and,
That a raised pedestrian crossing be installed on Patricia Avenue at the Henry Strum Greenway
trail crossing, between Metzloff Avenue and Highland Road West; and,
That a Level 2 Type D pedestrian crossover be incorporated into the raised trail crossing; and
further,
That the Uniform Traffic By-Law be amended accordingly.
5. That a roadway narrowing be installed on Caryndale Drive between Robertson Crescent and
Chapel Hill Drive, as outlined in Development Services Department report DSD-19-070; and,
That a roadway narrowing be installed on Caryndale Drive at Chapel Hill Drive; and,
That the roadway narrowing at Chapel Hill Drive be raised once the extensions of Robert Ferrie
Drive and Strasburg Drive are fully complete; and,
That a traffic circle be installed at the intersection of Caryndale Drive and Hearthway Street /
Evenstone Avenue, and further;
That the Uniform Traffic By-Law be amended accordingly.
6. That an intersection narrowing be installed at the eastern leg of the intersection of Conway Drive
and Old Chicopee Drive, as outlined in Development Services Department report DSD-19-073;
and,
That a roadway narrowing be installed to the immediate east of the intersection of Boundbrook
Court and Old Chicopee Drive, and further; that the sidewalk on the south side of Old Chicopee
Drive be extended by 10m, to provide a safer crossing area for pedestrians; and,
REPORTS TO BE CONSIDERED BY COUNCIL
APRIL 29, 2019 CITY OF KITCHENER
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE APRIL 15, 2019
That a roadway narrowing be installed at the eastern leg of the intersection of Huntingdale Drive
and Old Chicopee Drive; and,
That a speed hump be installed at the Dom Cardillo trail crossing, between Bancroft Street and
Daimler Drive; and further,
That the Uniform Traffic By-Law be amended accordingly.
7. That the Corporate Climate Action Plan be endorsed, in principle, subject to action items being
approved through future budget deliberations and business plans, as outlined in Development
Services Department report DSD-19-094; and,
That staff be directed to complete a 3-year monitoring program on the Corporate Climate Action
Plan, to assess the 8% absolute greenhouse gas emission (GHG) target, with possible
consideration for establishing a greater GHG reduction target; and,
That the City of Kitchener update the corporate green building design from LEED-Gold for new City
buildings greater than 500m2 to an energy intensity-based target of 25% energy improvement
above Ontario Building Code Regulation 388/18 or Net Zero Ready/Net Zero energy, where site
conditions allow; and,
That a permanent full-time equivalent (FTE) position be approved to support the Corporate
Sustainability Office; and further,
That the following clause be deferred to the April 29, 2019 Council meeting, to allow an
opportunity for staff to provide additional information on the scope of the work and whether it can
be achieved within the current sustainability office work plan:
sustainability office work plan a full municipal review
8. -2028), attached as Appendix A to
Infrastructure Services Department report INS-19-008, be approved
and,
That the Implementation Plan, for the Sustainable Urban Forest Strategy, contained within this
report be received; and,
Consideration of the recommendations herein be referred to the departmental business planning
process and future budget processes; and,
That staff be directed to provide a grant of up to $40,000 a year as approved in the 2019 budget,
to REEP Green Solutions to deliver a subsidised tree planting program in 2019, 2020 and 2021;
and further,
That staff be directed to investigate providing stormwater credits for trees located on private
property through the development of the stormwater utility market incentive program, and a
report back to Council with possible options within the first quarter of 2020.
PLANNING AND STRATEGIC INITIATIVES COMMITTEE APRIL 15, 2019
1. That the City-initiated Official Plan Amendment attached to Development Services Department
report DSD-19-049 as Appendix C which is associated with the new Zoning By-law (Stage 1),
be adopted and accordingly forwarded to the Region of Waterloo for approval; and,
That a new Zoning By-law (Stage 1) and associated mapping attached to Report DSD-19-049
as Appendix D be approved, as amended; and,
REPORTS TO BE CONSIDERED BY COUNCIL
APRIL 29, 2019 CITY OF KITCHENER
PLANNING AND STRATEGIC INITIATIVES COMMITTEE APRIL 15, 2019
That Stage 1 of the new Zoning By-law does not represent a comprehensive, full replacement
of the existing Zoning By-laws and therefore
Planning Act does not apply; thereby permitting amendments and minor variance applications;
and,
That consideration of the following properties be deferred to the May 13, 2019 Planning and
Strategic Initiatives meeting to allow additional time for consultation with City of Kitchener
and/or Region of Waterloo staff and property owners:
83 Elmsdale Drive, the 7H holding provision only;
32 Duke Street East;
2-22 Duke Street East;
49 Queen Street North;
84 Frederick Street;
1893 Ottawa Street South;
1901 Ottawa Street South; and,
May 13,
2019 Planning and Strategic Initiatives Committee meeting to allow additional discussions
and clarifications related to the proposed bonusing provisions; and further;
That consideration of the following properties be deferred to the May 27, 2019 Council
meeting to allow for development applications currently in process to be completed prior to
consideration:
149-151 Ontario Street North;
21 Weber Street West.