HomeMy WebLinkAboutFIN-19-035 - T19-055 Road Seal ResurfacingREPORT TO:Committee of the Whole
DATE OF MEETING:2019-04-29
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Polina Semenov, ProcurementSpecialist,519-741-2200 ext. 7037
WARD (S) INVOLVED:Wards 1, 2, 5, 7,10
DATE OF REPORT:2019-04-16
REPORT NO.:FIN-19-035
SUBJECT:T19-055 Road Seal Resurfacing
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T19-055 Road Seal Resurfacing, be awarded to MSO Construction Limited,
Etobicoke, Ontario, at an adjustedtendered price of$166,082.35, plus H.S.T. of $21,590.71
for a total of $187,673.06.
BACKGROUND:
The purpose of the road seal program is to maintain an acceptable level of service of the
roadwaypavement quality for allcity streets. The Cityroadway network is evaluated in terms
of surface distress, ride discomfort and structural adequacy. Collectively, these evaluations
determine an overall pavement quality rating, known as PQI (Pavement Quality Index) for each
road section within the entire road network. The results of this evaluation process provides a
prioritized pavement improvement program, which determines the year, in which certain streets
should be rehabilitated, and a recommendation on what type of rehabilitation is best and most
cost effective for the streets included in this tender:
The streets selected for the road seal program are streets that are outside of the 10year capital
reconstruction and roadresurfacing list. The road seal street treatment is applied to tar and chip
roads within the City that need to be sealed because of road tar surface bleeding and stress
cracking on the roadway. The road seal provides a surface sealer that can extend the life
expectancy of the road 5-7 years at a fraction of the cost of rehabilitating the roads with all new
asphalt. Please refer to the attached a list of streets,which will receive road
seal resurfacing under this tender.
The work will take approximately twofull weeks to complete, between June 1, 2019 and August
30, 2019, weather permitting.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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REPORT:
Tenders were advertised publicly on the City of Kitchenerwebsite.Documents were downloaded
by four (4) interested parties and by the closing date of MondayMarch 11, 2019, two (2) tenders
had been received.
The following tenders were received:
Adjusted Price
MSO Construction LimitedEtobicoke ON$187,673.06*
Duncor Enterprises Inc.Barrie ON$200,254.02
The lowest cpre-
tender estimate. Of the fifteen streets listed within the tender for rehabilitation work for the 2019
construction seasonfour were removed to ensure the work is within the pre-tender estimate.
The following streets were removed; Downey Street (Edwin Street to Oxford Street), Edwin
Street (Union Street to the North End), Prueter Avenue (St. Leger Street to Boehmer Street) and
Elmwood Avenue (St. Leger to Boehmer Street). These streets will remain on the list of priority
streets as evaluated by Asset Management.
The tender was reviewed by R. Trussler,Construction Project Manager, who concurs with the
above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
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FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The reduced net cost for this Tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding for this
purchase is included within the approved capital budget. The estimated deficit (D) will be funded
from the surplus in the account.
Tender 19-055
Road Seal Resurfacing
Estimated Cost for this Work
Tender T19-055 costs, including HST$ 221,118.40
Deferral, including HST33,445.34
Reduced bid price$ 187,673.06
less: HST rebate on tender(18,667.65)
Net Cost Being Awarded$ 169,005.41A
Projected Costs: Staff Time/Permitting/Material Testing8,000.00
Projected Costs Prep. Work Pothole repair / Skin Patching40,000.00
Total Estimated Cost for this Phase of Work$ 217,005.41C
Budget for this Work
Pavement Surface Treatment account$ 215,000.00
Total Budget for this Work$ 215,000.00B
Estimated Surplus/(Deficit) for this Work (B - C)$ D(2,005.41)
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COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS CONSIDERATION OFTHIS MATTER:
Not applicable
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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2019 Street List
StreetFrom StreetTo StreetWard
1
1Archer PlaceBurbank RoadSouth End
7
2Blue Spruce CourtAutumn Hill Crescent End
2
3Ebydale DriveLackner BoulevardEast End
2
4Ebydale DriveShaftsbury DriveHeritage Drive
5
5Mcintyre DriveTrillium DriveStrasburg Road
5
6Mcintyre PlaceMcintyre DriveNorth End
10
7Oakwood AvenueWest EndSt. Leger Street
10
8Rosedale DriveBrick StreetSheldon Avenue
10
9Ridgewood AvenueOakwood AvenueFairfield Avenue
1
10Rosemount DriveBruce StreetRiver Road
10
11St. Leger StreetUnion StreetFairfield Avenue
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