HomeMy WebLinkAboutFIN-19-037 - P19-023 Kiwanis Park Playground ConstructionREPORT TO:Committee of the Whole
DATE OF MEETING:2019-04-29
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Steve Rudak, Procurement Specialist,519-741-2200 ext. 7213
WARD (S) INVOLVED:Ward1
DATE OF REPORT:2019-04-15
REPORT NO.:FIN-19-037
SUBJECT:P19-023 Kiwanis Park Playground Construction
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RECOMMENDATION:
ThatProposal P19-023 Kiwanis Park Playground Construction, be awardedto New World
Park Solutions Inc., Brantford, Ontario, at their proposedprice of $165,000.,plus H.S.T.
of $21,450., for a total of $186,450.
BACKGROUND:
Kiwanis Park is located in ward 1in the Bridgeport North area of Kitchener. The park, which
encompasses 50.94 hectares, is accessible from Kiwanis Park Drive.
The existing playgroundhas been in use for many years and the play equipment has reached
the end of its lifecycle and requires replacement.Parks and Cemeteries staff worked in
conjunction with theManager of Aquatics at Kiwanis Park in the Community Services
Department to undertake a public survey to identify desired playground elements.
The results of the public survey pointed to a desire for a playground with a combination of
traditional freestanding and natural elements. This information was provided to bidders in the
proposal so that requested elements were incorporated into the design.
Construction is to commence in spring 2019 and shall conclude by June 2019.
REPORT:
Proposalswere advertised publicly on the City of Kitchenerwebsite. Documents were
downloaded by nine (9)interested parties and by the closing date of Tuesday February 9, 2019,
five (5)proposalshad been received.
The following proposalswere received:
A.B.C. Recreation LtdParisON
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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New World Park SolutionsBrantford ON*
Open Space Solutions IncOption #1Wellesley ON*
Open Space Solutions IncOption #2Wellesley ON *
Park N Play DesignCompany LtdRocky View County AB
*Shortlisted candidates
The proposalsubmissions were reviewedand rated by the selection committee,R. Roy,
Associate Landscape Architect,K. Kugler, Director Sports, D. Keelan, Manager Aquatics, E.
Pastrik, Manager Maintenance Operations (Parks/Forest/Trails), A. Brodt, Supervisor Aquatics
(Kiwanis), D. Dychuck, SupervisorOperations (Technical) and A.DeWitt, Landscape Architect.
The selection committee met on Thursday February 21, 2019, and a shortlist of three (3)
candidates* was selected for further assessment via public online survey. The public survey
opened Tuesday March 12, 2019and closedSunday March 31, 2019. Eight hundred and
seventy-eight(878)responseswere received by the public.
OnThursday April 11, 2019, R. Roy, Associate Landscape Architect, A. DeWitt, Landscape
Architect and S. Rudak, Procurement Specialist, met and combinedthe online public results with
the short listed scores.
The committee recommends awarding the project to New World Park Solutions, Brantford,
Ontario.
The selection committee rated the proposal submissions on the following criteria:
Play Value: quality, quantity and variety
Design: creativity and accessibility
MaterialRequirements: maintenance
Price
Public Online Survey
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
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FINANCIAL IMPLICATIONS:
The net cost for this proposal (A), is fair and reasonable for a project of this scope and the upset
limit is above the funding available (B) for this project. Funding for this project is included within
the approved capital budget. The estimated deficit(E) will be funded from the Playground
General Provision account.
P19-023
Kiwanis Park Playground Construction
Estimated Cost for this Phase of Work
P19-023 costs, including HST186,450.00
less: HST rebate(18,545.99)
Net Cost Being Awarded167,904.01 A
Costs incurred to date2,000.00
Projected Costs: Staff Time3,000.00
Total Estimated Cost for this Phase of Work$ 172,904.01 C
Budget for this Phase of Work
PlaygroundGeneral Provision125,000.00
Corporate AccessibilityFund 15,000.00
Kiwanis Park General Provision 30,000.00
Total Budget for this Phase of Work$ 170,000.00 B
Total Estimated Surplus/(Deficit) $ (2,904.01)E
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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