HomeMy WebLinkAboutFIN-19-040 - T19-076 Dunham Avenue (Victoria Street North to Frederick Street) Road Reconstruction
REPORT TO: Special Council
DATE OF MEETING: 2019-05-13
SUBMITTED BY: Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY: Polina Semenov, Procurement Specialist, 519-741-2200 ext. 7037
WARD (S) INVOLVED: Ward 10
DATE OF REPORT: 2019-05-01
REPORT NO.: FIN-19-040
SUBJECT: T19-076 Dunham Avenue (Victoria Street North to Frederick Street)
Road Reconstruction
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T19-076 Dunham Avenue (Victoria Street North to Frederick Street) Road
Reconstruction, be awarded to J. Weber Contracting Limited, Breslau, Ontario, at their
tendered price of $1,685,839.80, including provisional items and contingencies of
$168,100., plus H.S.T. of $219,159.17, for a total of $1,904,998.97
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Dunham Avenue (Victoria Street
North to Frederick Street) which is approximately 380 meters in length. The services were
originally
The administration, design and tendering of this project was completed by City staff. The
construction administration and inspection of this project will be completed by City staff as well.
This
reconstruction.
The project is scheduled to begin June 03, 2019.
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by thirty (30) interested parties and by the closing date of Wednesday April 24,
2019, six (6) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
The following tenders were received:
Bid Price
J. Weber Contracting Limited Breslau ON $1,904,998.97 *
Sierra Infrastructure Inc Woodstock ON $1,925,984.98
Oxford Civil Group Inc. Woodstock ON $1,979,487.22
Elgin Construction St. Thomas ON $1,993,483.81
Regional Sewer and Watermain Ltd Cambridge ON $2,034,503.50
Bel-Air Excavating & Grading Ltd. Cambridge ON $2,508,005.01
The tenders were reviewed by Y. Bhattachan, Design and Construction Project Manager who
concurs with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report
the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital forecast. The estimated surplus (E) will be returned to the
WIP Road Reconstruction general account, and will be used to fund unexpected deficits in WIP
Road Reconstruction projects.
Tender T19-076
Dunham Avenue
The total budget for all phases of this project is $ 2,196,000.00
Estimated Cost for this Phase of Work
Tender T19-076 costs, including HST 1,904,998.97
less: HST rebate on tender (189,488.31)
Net Cost Being Awarded 1,715,510.66
A
Projected Costs: Staff Time/Material Testing 13,476.00
Total Estimated Cost for this Phase of Work $ 1,728,986.66
C
Budget for this Phase of Work
WIP - Road Reconstruction - Sanitary Utility 883,000.00
WIP - Road Reconstruction - Stormwater Utility 441,000.00
WIP - Road Reconstruction - Water Utility 595,000.00
Total Budget for this Phase of Work $ 1,919,000.00
B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 190,013.34
D
Estimated Surplus/(Deficit) from previous phases (12,671.91)
Total Estimated Surplus/(Deficit) $ 177,341.43
E
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department