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HomeMy WebLinkAboutCouncil Minutes - 1994-01-21 SCOUNCIL\1994-01-21 -SPE SPECIAL COUNCIL MINUTES JANUARY 21, 1994 The Council of the Corporation of the City of Kitchener met this date in special session with all members present. Notice of the Special Meeting had previously been given by the City Clerk pursuant to Chapter 25 of the Municipal Code. Moved by Councillor C. Zehr Seconded by Councillor B. Stortz That the report of the Finance and Administration Committee (1994 Operating and Capital Budgets) of this date be adopted. A recorded vote was requested. In Favour: Mayor D.V. Cardillo, Councillors J. Ziegler, C. Weylie, M. Yantzi, G. Leadston, J. Smola, C. Zehr, G. Lorentz, B. Stortz and M. Wagner. Contra: Councillor T. Galloway. Carried. The following recorded votes were also requested. Clauses 6, 39 & 40 - Carried Unanimously. Clause 2 - In Favour: Councillors J. Ziegler, T. Galloway, C. Weylie, G. Leadston, C. Zehr, G. Lorentz. Contra: Mayor D.V. Cardillo, Councillors M. Yantzi, J. Smola, B. Stortz, M. Wagner. Carried. Clause 5 (Kitchener Public Library Board appropriation only) - In Favour: Mayor D.V. Cardillo, Councillors J. Ziegler, C. Weylie, M. Yantzi, G. Leadston, J. Smola, C. Zehr, G. Lorentz, B. Stortz, M. Wagner. Contra: Councillor T. Galloway. Carried. Clause 9 (Relative to a $130,000 increase in the transfer from Tax Stabilization Reserve Fund) - In Favour: Councillors J. Ziegler, C. Weylie, G. Leadston, J. Smola, C. Zehr, G. Lorentz, B. Stortz and M. Wagner. Contra: Mayor D.V. Cardillo, Councillors T. Galloway and M. Yantzi. Carried. Clauses 18-25 In Favour: Mayor D.V. Cardillo, Councillors J. Ziegler, C. Weylie, M. Yantzi, G. Leadston, J. Smola, C. Zehr, G. Lorentz, B. Stortz, M. Wagner. Contra: Councillor T. Galloway. Carried. SPECIAL COUNCIL MINUTES - 2 - JANUARY 21, 1994 Clause 26 - In Favour: Councillors J. Ziegler and T. Galloway. Contra: Mayor D.V. Cardillo, Councillors, C. Weylie, M. Yantzi, G. Leadston, J. Smola, C. Zehr, G. Lorentz, B. Stortz and M. Wagner. MOTION LOST. Clause 27 - In Favour: Councillors T. Galloway, M. Yantzi, C. Zehr, B. Stortz. Contra: Mayor D.V. Cardillo, Councillors J. Ziegler, C. Weylie, G. Leadston, J. Smola, G. Lorentz, M. Wagner. MOTION LOST. Clause 28- In Favour: Councillors J. Ziegler, T. Galloway, C. Zehr, G. Lorentz. Contra: Mayor D.V. Cardillo, Councillors C. Weylie, M. Yantzi, G. Leadston, J. Smola, B. Stortz, M. Wagner. MOTION LOST. Clause 30 - In Favour: Councillors J. Ziegler, T. Galloway, G. Leadston. Contra: Mayor D.V. Cardillo, Councillor C. Weylie, M. Yantzi, J. Smola, C. Zehr, G. Lorentz, B. Stortz, M. Wagner. MOTION LOST. Clause 31 - In Favour: Councillors J. Ziegler, T. Galloway, M. Yantzi, G. Leadston, G. Lorentz. Contra: Mayor D.V. Cardillo, Councillors C. Weylie, J. Smola, C. Zehr, B. Stortz. M. Wagner. MOTION LOST. Clause 32 - In Favour: Councillors T. Galloway, G. Leadston, C. Zehr. Contra: Mayor D.V. Cardillo, Councillors J. Ziegler, C. Weylie, M. Yantzi, J. Smola, G. Lorentz, B. Stortz and M. Wagner. MOTION LOST. Clause 33- In Favour: Councillors J. Ziegler, T. Galloway, C. Weylie, G. Leadston and C. Zehr. Contra: Mayor D.V. Cardillo, Councillors M. Yantzi, J. Smola, G. Lorentz, B. Stortz and M. Wagner. MOTION LOST. Clause 35 - In Favour: Councillors J. Ziegler, T. Galloway, C. Weylie, G. Leadston, J. Smola, C. Zehr, G. Lorentz, B. Stortz and M. Wagner. Contra: Mayor D.V. Cardillo, Councillor M. Yantzi. SPECIAL COUNCIL MINUTES - 3 - JANUARY 21, 1994 Carried. Clause 36 - In Favour: Councillor M. Wagner. Contra: Mayor D.V. Cardillo, Councillor J. Ziegler, T. Galloway, C. Weylie, M. Yantzi, G. Leadston, J. Smola, C. Zehr, G. Lorentz and B. Stortz. MOTION LOST. Clause 37- In Favour: Councillors T. Galloway, C. Weylie, G. Leadston, J. Smola, C. Zehr, G. Lorentz, B. Stortz and M. Wagner. Contra: Mayor D.V. Cardillo, Councillors J. Ziegler and M. Yantzi. Carried. Clause 38 - In Favour: Councillors T. Galloway and G. Leadston. Contra: Mayor D.V. Cardillo, Councillors J. Ziegler, C. Weylie, M. Yantzi, J. Smola, C. Zehr, G. Lorentz, B. Stortz and M. Wagner. MOTION LOST. In addition recorded votes were requested for the following Department/ General and Reserve Fund budgets: Mayor/Council - In Favour: Mayor D.V. Cardillo, Councillors J. Ziegler, C. Weylie, G. Leadston, J. Smola, C. Zehr, G. Lorentz and M. Wagner. Contra: Councillors T. Galloway, M. Yantzi and B. Stortz. Carried. Public Works (including Gas/Water Utilities and the Parking Enterprise) - In Favour: Mayor D.V. Cardillo, Councillors J. Ziegler, C. Weylie, M. Yantzi, G. Leadston, J. Smola, C. Zehr, G. Lorentz. B. Stortz and M. Wagner. Contra: Councillor T. Galloway. Carried. Planning & Development Department - Carried Unanimously (Councillor G. Leadston was not present during the vote). Parks & Recreation Department - In Favour: Mayor D.V. Cardillo, Councillors J. Ziegler, C. Weylie, M. Yantzi, G. Leadston, J. Smola, C. Zehr, G. Lorentz, B. Stortz and M. Wagner. Contra: Councillor T. Galloway. Carried. Legal Department, General Services & City Clerk's Department (including Fleet), Fire Department, Finance Department, Economic Development Department, Administrative Services and Transit Department, Chief Administrator's Department - Carried Unanimously. SPECIAL COUNCIL MINUTES - 4 - JANUARY 21, 1994 Reserve Funds (balance excluding motion to increase contribution to Tax Stabilization Reserve Fund - clause #9) - Carried Unanimously. General Revenues/Expenses (balance excluding items voted on separately under clauses Nos. 2, 35 and 36) - Carried Unanimously. Moved by Councillor C. Zehr Seconded by Councillor G. Lorentz That leave be given the Mover and Seconder to introduce the following by-laws, namely: (a) (b) (c) To provide for an Interim Tax Levy and to provide for the payment of interim taxes (By-law No. 94-2) Being a by-law to authorize the borrowing of $144,776,000 To confirm all actions and proceedings of the Council and that the same be taken as read a first, second and third times, numbered serially by the Clerk. (By-law No. 94-3) (By-law No. 94-4) be finally passed and Carried Unanimously. On motion, the meeting adjourned. Mayor Clerk REPORT ADOPTED BY COUNCIL - JANUARY 21, 1994 FINANCE AND ADMINISTRATION COMMITTEE That the 1994 department operating budgets, general expenses, revenues and grants resulting in a 1994 dollar levy for general purposes of $57,494,665.00 be approved. That in 1994, a $50.00 tax credit pursuant to the Municipal Elderly Residents Assistance Credit Program be approved but that no new names be added to the present list. (AS AMENDED). 3. That the following 1994 budgets for municipal enterprises be approved: Enterprise Change in Surplus Revenue Expenses (Deficit) Sewer Surcharge Equipment Fleet Parking Transit Gas Utility Water Utility Doon Golf Club Rockway Golf Club $12,690,000 $12,731,000 $ (41,000) 11,757,000 11,883,000 (126,000) 3,622,000 3,544,000 78,000 14,868,000 20,149,000 (5,281,000) 49,176,000 49,180,000 (4,000) 18,136,000 18,276,000 (140,000) 962,000 872,000 90,000 913,000 882,000 31,000 $112,124,000 $117,517,000 $ (5,393,000) 4. That the following 1994 schedule of transfers be approved: Reserves and Reserve Funds 1994 Transfer from Current Funds - 1993 Staff Training $ 59,000 $ 60,000 Project Lift Vehicles 31,000 31,000 Equipment Fleet 257,125 538,000 Election -0- 73,400 347,125 702,400 Transfer to Current Funds - KEAP Program Tax Stabilization 44,000 50,000 1,880,000 1,750,000 1,924,000 1,800,000 Transfer to Capital - Cemetery Land Fund Auditorium Ticket Fund 75,000 -0- 35,000 151,000 75,000 186,000 Net Transfers (from) to Reserves $(1,651,875) $(.1,283,600) 5. That the following 1994 Board appropriations be approved: Name 1994 1993 Kitchener Public Library Board Centre in the Square Inc. $5,330,816 $5,288,471 $1,092,982 $1,111,091 $6,423,79856,399,562 That the following 1994 appropriations for contractual services be approved: 1994 1993 FINANCE AND ADMINISTRATION CO~ITTEE JANUARY 21, 1994 Project Lift $ 659,035 $ 669,090 K-W Area Visitor & Convention Bureau Animal Control Services 316,130 316,130 200,000200,000 $1,175,165 $1,185,220 FINANCE AND ADMINISTRATION CO~ITTEE JANUARY 21, 1994 That the following amounts be transferred from the Enterprises Accumulated Net Earnings to the General City Funds in 1994. 1994 1993 Gas Utility Water Utility Doon Golf Club Rockway Golf Club $4,070,584 $3,767,283 1,424,399 1,179,369 42,736 35,437 42,736 35,437 $5,580,455 $5,017,526 That the sum of $5,000,000 be transferred from the Gas Division Accumulated Net Earnings to the Reserve Fund for the new City Hall. That a transfer be made from the Tax Stabilization Reserve Fund to the 1994 Operating Budget in the amount of $1,880,000.00. (AS AMENDED). 10. That the Council of the Corporation of the City of Kitchener authorize the preparation of a By-law for an interim Tax Levy to be imposed and levied on the whole of the assessment for real property and on the whole of the business assessment according to the last revised assessment roll of The Corporation of the City of Kitchener, as follows:- (a) In the City of Kitchener on Residential Assessment 100.9741 Mills (b) In the City of Kitchener for Commercial, Industrial and Business Assessment 118.7928 Mills 11. That the 1994 Operating Budget for the Mayor and Council be further amended to reflect a $10,000.00 increase representing the cost to annualize one full-time position at the Grade 6 level, and further, That the entire issue of staffing in the Mayor and Council area be dealt with as soon as possible rather than in March of 1994. 12. That the entire benefit issue be raised with staff over the next few years with the goal of identifying mutually beneficial cost reductions. 13. That the City increase its dividend from the Gas and Water Utilities by $256,000.00 and that staff prepare a transition plan to facilitate phasing out of the Tax Stabilization Reserve Fund and phasing in of the Gas Utility dividend. 14. That in keeping with a prior commitment made to the K-W Symphony, the City pay the additional $15,000.00 owing but change the payment schedule in order that the overall grant allocation is increased by $7,500.00 in 1994 and an additional $7,500.00 in 1995. 15. That the K-W Humane Society be asked to consider providing as a service and at no cost, small animal traps for use by Kitchener residents and advise the municipality of any additional charge in this regard. 16. That consideration of whether retired City employees should be invited to attend subsequent Recognition Dinners at the City's expense be deferred and referred to a meeting of the Finance and Administration Committee pending a staff report. 17. That prior to tendering for a voice mail system staff prepare and submit a report on its feasibility for consideration at a future meeting of the Finance and Administration Committee. 18. That the Capital Forecast 1994 - 2003 be approved on an "Actual Expenditure" basis with the total expenditures in each of the years 1994-2003 as follows: Year Total Capital Expenditures (In Thousands Of Dollars) 1994 $ 35,891 1995 32,599 FINANCE AND ADMINISTRATION CO~ITTEE JANUARY 21, 1994 1996 1997 1998 1999 2000 2001 2002 2003 33,267 41,568 38,357 33,822 28,283 26,619 36,013 29,221 Total $335,640 And further, that the Commissioner of Finance be authorized to prepare a Forecast on an "Approved Required" basis and submit same to the Regional Municipality of Waterloo. 19. That $2,000,000 of debenture financing be approved for the following projects included in the Capital Forecast for the year 1994: Debenture Project Required Tax Base Related: City Hall Urban Transit Buses Various Transit Projects 872,000 988,000 140,000 $2,000,000 Enterprise Related: Rockway Clubhouse Renovations $ 437,000 20. That the City Clerk be authorized to proceed with the following capital projects, namely: Debenture Total Approval Project Expenditure Required Term Urban Transit Buses Various Transit Projects Rockway Clubhouse Renovations $ 3,960,000 $1,000,000 10 years 402,000 150,000 10 years 612,000 450,000 10 years $ 4,974,000 $1,600,000 And further, that the Mayor and Clerk be authorized to execute any required documentation. 21. That the following projects included in the Capital Forecast for the year 1994 be financed through an appropriation of Capital from Current Funds in the 1994 Current Budget, namely: (In Thousands of Dollars) General City Page # Administrative Services/Transit Software 6 $ 49 Transit Sidewalks 90 50 Dollar Amount 99 Boards Kitchener Public Library- Annual provision Main Library Renovation The Centre In the Square Business Development Industrial Business Parks 4 8O 4 450 14 108 8 78O 638 Finance Various 10 41 FINANCE AND ADMINISTRATION CO~ITTEE JANUARY 21, 1994 Fire Fire Truck Replacement Radio System Various General Services/City Clerk's/Fleet Building Services Various Miscellaneous 16 16 24 16 22 City Hall 2 Software 2 200 General Contingency Records Management 6O Parks & Recreation 2 2,026 36 4O 42 28 49 5O 57 66 Business Facilities Cemeteries Parks and Property Recreation & Programs Planninq & Development Various Public Works Administration Storm Drains Street Improvements Street Lighting Total General City 2 1,327 1,471 281 94 4OO 4OO 102 9O2 141 110 251 235 120 225 517 279 1,302 91 115 334 1,867 $ 8,000 Municipal Enterprises Golf Courses Doon Rockway Gasworks Various Gas Projects City Hall 45 $ 26 76 2 7,213 47 2,213 5,000 52 78 Waterworks 68 1,722 Parkin.q 92 353 Sewer Surchar,qe Surplus Sanitary Sewers - Schneider Sanitary Trunk - Infrastructure Study - Pumping Stations Mtce - Shanley Street - Waterloo Street 56 1,250 56 375 56 10 61 160 63 300 2,095 Total Municipal Enterprises $11,461 22. That the following projects included in the Capital Forecast for 1994 be financed from the Lot Levy FINANCE AND ADMINISTRATION CO~ITTEE JANUARY 21, 1994 Reserve Fund, namely: Department Project Library Main Library Expansion 4 Miscellaneous City Hall Parks & Recreation Major Park Development 42 General Park Development Community Centre Provision Park Frontage Charges Public Works City Share Subdivisions Schneider Trunk Page # Transportation $1,550,000 2 500,000 Amount 124,000 42 30,000 34 225,000 42 58,000 51 100,000 60 1,250,000 Expansion Buses 90 72,000 Replacement Equipment 84 166,000 Bus Shelters 90 4,000 $ 4,079,000 23. 24. 25. 26. 27. 28. 29. 30. 31. Projects with Lot Levy Funding - Front End Financing with credit: Public Works Idlewood Creek 58 Borden Greenway 58 Detweiler Greenway 56 Strasburg Road 60 Blockline Rd. East& West 60 Bridge St. Storm Drain 63 Middle/Sth Strasburg Trunk56 232,000 109,000 1,198,000 1,112,000 1,128,000 118,000 299,000 $ 4,196,000 And further, that it is understood that none of the above noted projects will be commenced unless there are sufficient uncommitted monies in the Lot Levy Reserve Fund to complete them, otherwise the above projects will be front end financed by the appropriate Developers. That a transfer of $75,000 to the Capital Fund be authorized from the Auditorium Capital Reserve Fund. That an amount of $1,100,000 be transferred to the Capital Fund from the General City Capital Surplus. That funding for the Victoria Park Heritage Conservation District Study be reallocated in the Ten Year Capital Forecast from the year 1996 to 1994. That an across-the-board reduction of $80,000 be assessed against the Kitchener Public Library Board budget. (MOTION LOST). That the additional funds in the Council Budget to upgrade the current part-time position to full-time position, be deleted. (MOTION LOST). That sewer and water rates be increased by 1¢/M3 (MOTION LOST). That a new fee of $10.00/Iot for grading certificates, be approved. That the Parks & Recreation Department budget be reduced by $4,000 relative to bulb planting. (MOTION LOST). That the Parks & Recreation Department budget be reduced by $18,000 relative to the elimination of two temporary employees at the South West Optimist Park. (MOTION LOST). 32. That the Parks & Recreation Department budget be reduced by $12,000 relative to the elimination FINANCE AND ADMINISTRATION COMMITTEE JANUARY 21 , 1994 of two students in the Cemetery section. (MOTION LOST). 33. That the Parks & Recreation Department budget be reduced by $15,000 relative to Day Camp expenditures. (MOTION LOST). 34. That the Transit Division investigate the feasibility of a 5-year Market Plan designed to increase ridership by 33%. 35. That no action be taken on the request of by Conestoga College relative to a deferral in the collecion of assessment revenue. 36. That $25,000 be added to the Corporate Training and Conference Budget. (MOTION LOST). 37. That the sum of $72,000 be transferred from the Election Reserve Fund to General Revenues. 38. That the 1994 General Provision appropriation of Capital from Current Funds be reduced by $200,000. (MOTION LOST). 39. That the Capital Forecast be amended to move the provision for Fire Station #7 (including vehicles) from 1998 to 1997. 40. That Parks & Recreation Department staff be instructed to prepare a report relative to seat replacement at the Auditorium during the period 1995-1997.