HomeMy WebLinkAboutEnv Agenda - 2019-06-20Environmental Committee
Agenda
Thursday, June 20, 2019
Office of the City Clerk
4:00p.m.-6:00 p.m.
Kitchener City Hall
nd
200 King St.W. -2Floor
Conestoga Room
Kitchener ON N2G 4G7
Page 1Chair Tia DriverVice-Chair Alison Gingrich Regehr
Delegations
-law, delegations are permitted to address the Committee for a maximumof
5 minutes.
Discussion Items
Sustainable Urban Forest Strategy & Implementation Plan(45min)
Dave Schmit, Project Manager,EnvironmentalandUrban Forest
Neighbourhood Planning Review: Hidden Valley Land Use Master Plan(60min)
Brandon Sloan, Manager, Long Range Policy & Planning
Work Plan & Sub Committee Discussion(15min)
Information Items
None
Cody Boomer
CommitteeAdministrator
** Accessible formats and communication supports are available upon request. If you require assistance to
take part in a city meeting or event, please call 519-741-2345 or TTY 1866-969-9994 **
Date:June 5, 2019
To:Environmental Committee, June 20, 2019
From: David Schmitt, Environmental & Urban Forest Project Manager,
Parks & Cemeteries, Infrastructure Services
Subject:
Kitchener’s first Sustainable Urban Forest Strategy & Implementation Plan
Staff attended the Environmental Committee on May 2, 2018 seeking input on the draft Sustainable
Urban Forest Strategy. During this eight week engagement process, staff presented the draft at a
strategic council session, attended committee meetings, and received input from more than 100
residents through Engage. There was strong support for the draft strategy resulting in only minor
changes to the final version presented and approved by Council on April 29, 2019.
During the fall / winter, staff developed a phased implementation plan guided by the fifteen actions
identified in the strategy and based on Council priorities. The first phase (2019 – 2021), was approved
by Council through the 2019 budget process and includes:
Increasing tree planting activities on city lands to address existing backlog
Two new tree planting pilots
o City-wide subsidized tree planting pilot on residential property (Reep)
o Neighborhood tree planting in city parks (Lovemyhood)
Setting a tree canopy target, tree planting plan, and best practices
Identifying and removing at-risk trees
Improving customer service
The staff report (INS-19-008), approved by Council on April 29, also included a five-year
implementation strategy with the following recommendations:
Increase tree planting to achieve a defined canopy target
Implement a proactive management program for City owned trees
Explore options to enhance conservation and protection of the urban forest
Develop a natural area management plan
Develop an emergency response plan
Review tree planting pilots
With Council’s approval, the timing and funding for these actions will be addressed through the
departmental business planning and future budget process (2020-2024).
In addition to the information provided in your package, more resources can be found on the City’s
.
website at www.kitchener.ca/trees
Staff look forward to answering the committee’s questions and discussing how the committee can
assist with the implementation of Kitchener’s first Sustainable Urban Forest Strategy.
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REPORT TO: Community and Infrastructure Services Committee
DATE OF MEETING: April 15, 2019
SUBMITTED BY: Niall Lobley, Director, Parks & Cemeteries, 519-741-2600 ext. 4518
PREPARED BY: Niall Lobley and David Schmitt
WARD (S) INVOLVED: All
DATE OF REPORT: March 12, 2018
REPORT NO.: INS-19-008
SUBJECT: Approval of Sustainable Urban Forest Strategy (2019 – 2028) &
Implementation Plan
__________________________________________________________________________________________
RECOMMENDATION:
That Kitchener’s Sustainable Urban Forest Strategy (2019-2028), attached as Appendix A
to INS-19-008 be approved as the City’s guiding document for planning, engaging,
maintaining, protecting and planting Kitchener’s urban forest; and
That the Implementation Plan, for the Sustainable Urban Forest Strategy, contained within
this report be received; and
Consideration of the recommendations herein be referred to the departmental business
planning process and future budget processes.
That staff be directed to provide a grant of up to $40,000 a year as approved in the 2019
budget, to REEP Green Solutions to deliver a subsidised tree planting program in 2019,
2020 and 2021
BACKGROUND:
Direction to develop and bring forward Kitchener’s first urban forest strategy for council’s
consideration comes from the 2015-2018 Strategic Plan for Kitchener. Within the Strategic
Priority – Sustainable Environment and Infrastructure, strategy, 4.1 identifies the need to
manage and enhance the urban forest so that it continues to make a long-term contribution to
the livability of Kitchener, and the strategic action, SE06, requests that a sustainable urban forest
management program for public and private lands be developed.
With this direction staff developed in the winter of 2017 a Background Document – Developing
a Sustainable Urban Forest Program, a tree canopy report based on 2014 GIS imagery and an
urban forest story map allowing residents to discover their urban forest in their neighbourhood.
All of this information was made available on the city’s website (under resources), at
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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www.kitchener.ca/trees, which continues to be the primary source of information for Kitchener’s
urban forest.
This background work identified key principles, listed below, that have strongly influenced the
development of the strategy.
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1) The urban forest includes all trees on publicand private lands
2) The community plays a key role in maintaining and enhancing the urban forest,
particularly on private lands, where a significant proportion of the urban forest is found.
3) Trees and the larger urban forest provide significant economic, environmental and
social benefits to the community.
4) A sustainable urban forest maximizes benefits while minimizing the associated costs
and risk. In contrast to traditional corporate assets trees provide their greatest benefits
during their latter stages of life.
Using this information and after an extensive community engagement process (see community
engagement section for details) staff developed:
Kitchener’s first, Sustainable Urban Forest Report Card (2017), which assigned the
current reactive program a fair condition (for the full report see resources
www.kitchener.ca/trees). The report card provides a benchmark for where we are today,
and allows us to measure our progress going forward.
It’s a Tree’s Life: Kitchener’s Sustainable Urban Forest Strategy (Draft)
In May 2018, Council received the draft Sustainable Urban Forest Strategy, identified near-term
implementation priorities to guide the 2019 budget process, and launched the final stage of
public engagement on the contents of the strategy.
REPORT:
This report is intended to:
1. Present the final version of the Sustainable Urban Forest Strategy; and,
2. Outline the implementation priorities for the Strategy for Council’s consideration.
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Public lands includes parks, open spaces, streets, boulevards, cemeteries, golf courses, community centres, along trail
systems and in our natural and forested areas. The City is the largest single land owner of the Urban Forest in Kitchener, but
the majority of the Urban Forest is owned by multiple private landowners and homeowners, The Urban Forest on private
lands includes trees in front and rear yards, in fields and developer owned land parcels, around schools and businesses.
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It’s a Tree’s Life: Kitchener’s Sustainable Urban Forest Strategy, 2019
The Sustainable Urban Forest Strategy (SUFS) provides the community vision for a sustainable
urban forest as well as a framework (Plan, Engage, Protect, Maintain, Plant) for what actions
are required to achieve a sustainable urban forest.
Using the principles of a sustainable urban forest program and the results of the community
engagement process, this strategy presents:
The community’s vision and goal for a sustainable urban forest,
The five branches of a sustainable urban forest, and
Fifteen actions that the city and community can work collaboratively on to move towards
a sustainable urban forest.
Public Engagement onthe development of the strategy was extensive and is outlined in the
“Community Engagement” section of this report. Largely positive feedback on the draft SUFS
was obtained through an Engage Kitchener survey, which has informed the final draft.
Appendix A provides the Sustainable Urban Forest Strategy.
Implementing the Sustainable Urban Forest Strategy: Priorities & Actions
The strategy presents a long-term vision and comprehensive list of actions that can be
undertaken to develop a sustainable urban forest. Recognizing that it will take time and
resources to implement the SUFS, staff recommend that an iterative approach to implementation
isadopted whereby the plan is implemented in 5-year implementation stages. At each stage,
staff will review and report on key performance indicators, successes and challenges.
At the May 7, 2018 Strategic Council Session, Council endorsed five implementation priorities
for the SUFS to guide the 2019 budget process and near-term actions. These priorities are:
1. Address areas of risk
2. Address key gaps
3. Improve customer service
4. Continue work that will support tree planting on private lands
5. Protect Trees
Table 1 provides a summary of actions that are underway, require minimal financial support or
were approved through the 2019 budget and represent ‘quick wins’ to advance the City in
achieving a sustainable urban forest.
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Table 1: Current Actions
SUFS Action What we are doing Initiation
Timing
Plan for a Sustainable 2019+
Establishing the forestry operational model
Forest
required to implement the SUFS
Identify & Remove at Risk
Developing risk and inspection toolsand
Trees
address areas of high risk as identified
through the inspection process
Establish a tree canopy target based on
updated GIS imagery
Work with the Community 2019-2021
Pilot program with REEP Green Solutions
to develop a non profit tree
to support tree planting and maintenance
planting and stewardship
on private property to be launched in April
program
this year as an initial 3 year pilot
Increase Tree Planting
Activities
Improve Customer 2019+
Engaging an Operations Technologist,
Service
Forestry to help respond to more than 1500
customer queries each year and manage
service requests
Develop service levels
Develop a tree planting and 2019-2022
Developing an enhanced tree planting
soils management plan for
program to address the currentbacklog
City Lands
(2018) of City tree replacement
Increase Tree Planting
Activities
Embrace Love My Hood 2019+
Delivering a pilot tree planting programin
Increase Tree Planting
City parks as part of LMH Greening
Activities
initiative
Non Bold Text indicates action taken directly from Sustainable Urban Forest Strategy
Bold Text indicates ‘quick win’ action approved in OP05 Issue Paper from 2019 Budget
submissions
5-Year Implementation Strategy
In addition to the ‘quick wins’ identified in table 1, staff considered actions that are aligned to
the priorities established by Council and respond to community feedback. In addition, staff
have identified actions that align to other corporate initiatives such as the Customer Service
Strategy, the Corporate Climate Action Plan, and Love My Hood in an effort to support multiple
community and corporate goals.
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Table 2 provides a summary of SUFS actions that are recommended for implementation in the
first 5-year implementation period to sustain and build on quick wins in table 1, as well as
address other priorities identified in the SUFS.
Table 2: Five-Year Implementation Actions (2020 – 2024)
SUFS Action What we would like to do Financial
Impact
Increased tree $$$
Address ongoing tree backlog and work
planting to achieve Capital and
towards achieving a defined canopy cover
a defined canopy Operational
targetBudget
Implement a $$$
Implement routine inspection to meet
Proactive Capital and
established service levels
Management Operational
Under take an initial pilot (2020) on a
Program for City Budget
structural pruning program to inform future
owned trees
costs.
Develop operational capacity to address tree
management issues proactively through
routine inspection and management, and
meeting defined service levels
Conserve and $
Explore options for enhanced conservation
Protect the Urban Capital
and protection of the urban forest on private
Forest
lands
Develop a $
Complete natural area management plan
sustainable natural Capital Budget
area management
plan
Create an $
Develop an emergency response plan that will
Emergency Operational
allow us to respond effectively and efficiently
Response Plan Budget
to emergency events impacting the urban
forest
Community Pilots $
Review community pilots (REEP and Love My
Capital Budget
Hood) in 2020 and 2021 and, if successful,
integrate them into our Forest Management
Program
Plan for a $$
Realign ongoing capital program elements into
Sustainable Forest Operational
a sustainable operating program (e.g. existing
Budget
staff resources; tree planting program; etc.)
$ = Less than $50,000 a year
$$ = $50,000 - $150,000 a year
$$$ = More than $150,000 a year
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As noted above, it is staff’s recommendation that the ongoing implementation of the SUFS be
seen as iterative, with regular reports back to Council on achievements and progress, and that
these be used to define next steps and inform budget direction in subsequent years.
Staff will use the implementation plan to help inform the annual budget process and Council will
have an opportunity to approve budget requests associated with the implementation plan.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Strategic Priority: Sustainable Environment and Infrastructure
Strategy: 4.1 – Manage and enhance the urban forest so that it will continue to make a long-
term contribution to the livability of Kitchener
Strategic Action:SE06 – Sustainable Urban Forest Management Program
FINANCIAL IMPLICATIONS:
At this time there are no financial implications. The attached strategy and implementation plan
will be used to inform future budget processes.
Staff will be seeking to build operational sustainability into future budget cycles aligned with
these priorities. This will include staff seeking additional FTE staff to support ongoing
implementation.
Through the budget process, and business planning process, Council will be provided options
around level of investment to deliver on the Sustainable Urban Forest Strategy; these options
will impact the extent and speed with which implementation is achieved.
COMMUNITY ENGAGEMENT:
Kitchener’s trees, and the larger urban forest continue to be identified as being important to the
community. Recognizing the key role the community, neighbourhoods and individual’s play in
maintaining and enhancing the urban forest a comprehensive and successful community
engagement process was a key objectives of this project.
Residents were informed about this project through information and updates on the city’s
website, social media, newspaper articles, radio interviews, phone calls, direct mailings,
emails, bookmarks, posters, colouring sheets, along with attending meetings/events and
promoting the “10 ways trees help us”.
1 - 7
During the summer and fall of 2017, staff connected and consulted with more than 1,800
citizens by attending:
Special events (e.g. Cherry Park Festival),
Neighbourhood meetings,
City events (e.g. Kitchener Market, Bikefest, Earth Day),
Citizen committees, along with holding,
Council / Mayor interviews,
Public tree walks / talks (60+ people),
Two community workshops attended by 72 residents , and an
Engage survey(78 respondents)
Out of this first phase of engagement five key themes, which have been incorporated into the
strategy(pg. 11-12), emerged and are listed below:
1) Recognize the value of trees
2) Sustain our existing urban forest
3) Grow the urban forest
4) Communicate and provide information
5) Involve neighbourhoods
th
In the spring of 2018 (May 7) staff attended a Strategic Council Session (INS-18-025) to
present council with the draft sustainable urban forest strategy, seek their input and launch the
public review of the draft strategy. Staff also attended the Environmental Committee, and Safe
and Healthy Community Advisory Committee.
Through a second Engage survey residents provided their comments on the draft strategy
from May to June 2018. During those eight weeks, 116 residents provided comments. Overall
there was strong support for the draft strategy and proposed actions. A full list of all of the
comments received can be viewed in Appendix B of this report.
In addition, previously engaged stakeholders were informed that this report was being
considered by Council and the report has been posted to the City’s website with the agenda in
advance of the council/committee meeting.
ACKNOWLEDGED BY: Denise McGoldrick, General Manager, Infrastructure Services
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Josh Shea, Natural Area CoordinatorDave Schmitt, Environmental & Urban Forestry Project ManagerNick Gollan, Manager of Stormwater UtilityClaire Bennett, Corporate Sustainability Officer
Ad hoc, on-going throughout yearMay/June 2019 potential agenda item. Timing on specific actions TBD.Sept/October 2019 potential agenda item.2019
Ongoing / Annual
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Strategic Plan for the Environment
Strategic Plan for the Environment
Strategic Plan for the Environment
Liaison to sit on Kitchener's Bee City Working Group and report back to , and seek advice as necessary from, Environmental Committee. Opportunities for projects: habitat stewardship;
education and outreach; and celebration.Project to increase forest cover / woodland habitat in Kitchener. Strategy approved April 2019. Specific actions for Committee involvement TBD.Consult
Stormwater Utility staff to assess opportunities to help promote Low Impact Development retrofits and the stormwater credit policy in neighbourhoods or other outreach. Participate in
the creation of the long-term Community Climate Action Plan to 2050 preparation (80% by '50 target).
Strategic Plan for the Environment
Strategic Plan for the Environment
Bee City Kitchener Working GroupUrban Forest Strategy ImplementationWater Management StewardshipCommunity Climate Action Plan: Project(s) / Action(s) to Support and
Kitchener Natural Heritage System (Theme 1 of the Land Resource and Growth Management (Theme 4 of the Energy Systems and Climate Action (Theme 5 of the
Cody Boomer, Committee Administrator
Fall 2019
Coordinate and meet with other municipal committees to discuss activities, interests and actions
Strategic Plan for the Environment
Coordination with other Municipal Environmental Advisory CommitteesProvide advice or information on environmental matters referred to the committee by Council and staff as per: the Terms
of Reference (Council Policy I-100)