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HomeMy WebLinkAboutCouncil Minutes - 1995-02-10 SCOUNCIL\1995-02-10-SPE FEBRUARY 10, 1995 SPECIAL COUNCIL MINUTES CITY OF KITCHENER The Council of the City of Kitchener met this date in special session with all members present. Notice of the special meeting had previously been given by the City Clerk pursuant to Chapter 25 of the Municipal Code. 1. Moved by Councillor J. Ziegler Seconded by Councillor T. Galloway That the report of the Finance and Administration Committee (1995 Operating and Capital Budgets) of this date be adopted. Councillor J. Ziegler commented on the budget process and both he and Mayor Richard D. Christy congratulated staff on their efforts in this regard. The report of the Finance and Administration Committee of this date was then voted on clause by clause. Clause 27 - Carried. Balance of Report - Carried Unanimously. Councillors Jake Smola, J. Ziegler and K. Redman asked that it be recorded they were opposed to clause 27 relating to disposition of the Provincial Supplementary Assessment Charge. 2. Moved by Councillor J. Ziegler Seconded by Councillor T. Galloway That leave be given the Mover and Seconder to introduce a by-law to confirm all actions and proceedings of the Council and that the same be taken as read a first, second and third times, be finally passed and numbered 95-19 by the Clerk. Carried. On motion, the meeting adjourned. MAYOR CLERK FINANCE AND ADMINISTRATION COMMITTEE - That the 1995 department operating budgets, general expenses, revenues and grants resulting in a 1995 dollar levy for general purposes of $57,468,556.00 be approved. That in 1995, a $50.00 tax credit pursuant to the Municipal Elderly Residents Assistance Credit Program be approved but that no new names be added to the present list. 3. That the following 1995 budgets for municipal enterprises be approved: Annual Surplus Enterprise Sewer Surcharge Equipment Fleet Parking Transit Gas Utility Water Utility Doon Golf Club Rockway Golf Club Revenue $12,954,000 11,715,268 3,387,712 15,039,718 51,075,548 18,501,505 1,059,523 969,512 Expenses (Deficit) $12,005,000 949,000 11,865,085 (149,817) 3,559,574 (171,862) 20,664,846 (5,625,128) 51,034,731 40,817 18,563,722 (62,217) 1,055,246 4,277 993,030 (23,518) $114,702,786 $119,741,234 $(5,038,448) 4. That the following 1995 schedule of transfers be approved: Reserves and Reserve Funds 1995 1994 Transfer from Current Funds - Staff Training Project Lift Vehicles Equipment Fleet Election 74,600 -0- 64,000 $ 59,000 38,000 31,000 257,125 257,125 433,725 347,125 Transfer to Current Funds - KEAP Program Tax Stabilization Election 45,000 44,000 1,950,000 1,880,000 -0- 230,000 1,995,000 2,154,000 Transfer to Capital - Parkland Reserve Fund Auditorium Ticket Fund 875,000 -0- 79,000 75,000 954,000 75,000 Net Transfers (from) to Reserves $(2,515,275) $(1,881,875) That the following 1995 Board appropriations be approved: Name Kitchener Public Library Board Centre In The Square Inc. 1995 1994 $5,411,070 $5,2 $1,092,982 $1,6 $6,504,052 $6,423,798 COUNCIL MINUTES FEBRUARY 10, 1995 CITY OF KITCI:IENER COUNCIL MINUTES FEBRUARY 10, 1995 CITY OF KITCI:IENER REPORTS ADOPTED BY COUNCIL That the following 1995 appropriations for contractual services be approved: 1995 1994 Project Lift K-W Area Visitor & Convention Bureau Animal Control Services $ 661,661 $ 659,035 200,000 200,000 316,130 316,130 $1,177,791 $1,175,165 That the following amounts be transferred from the Enterprises Accumulated Net Earnings to the General City Funds in 1995: 1995 1994 Gas Utility Water Utility Doon Golf Club Rockway Golf Club $4,220,870 $4,138,108 1,576,024 1,545,122 64,650 64,650 42,800 $5,926,194 $5,768,830 That the sum of $2,950,000 be transferred from the Gas Division Accumulated Net Earnings to the City Hall Capital Account ($1,328,000), the Business Parks ($1,022,000) and the Natural Gas Conversion Project ($600,000), respectively. That a transfer be made from the Tax Stabilization Reserve Fund to the 1995 Operating Budget in the amount of $1,950,000.00. 10. That effective March 1, 1995, the water and sewer rates be increased by 2%. 11. That for the year ended December 31, 1994, approximately $15,000.00 from the $180,000.00 1994 surplus of the Centre in the Square be allocated to retiring the accumulated deficit and that $15,000.00 be transferred to the General City operating fund, and further, That notwithstanding the City's current policy, the balance of the 1994 surplus be allocated to a seat replacement fund. 12. That the Fire Department investigate and report on its staffing complement and overtime payments from the present back to the opening of Fire Station #6 in 1993, and that a special meeting of the Community Services Committee to discuss this issue be convened at 7:00 pm on March 21, 1995. 13. That Transit staff present their proposed Strategic Marketing Plan for consideration by the Public Works and Transportation Committee on February 27, 1995 and that the fare increases itemized in the report of Mr. W. Beck dated January 7, 1995 be implemented effective April 1, 1995. 14. That the Election Reserve Fund allocations be increased in the amount of $2,000.00 annually so as to include expenses related to the City Council inauguration. 15. That the Capital Forecast 1995 - 2004 be approved on an "Actual Expenditure" basis with the total expenditures in each of the years 1995 - 2004 as follows: Year Total Capital Expenditures (In Thousands Of Dollars) 1995 $ 34,153 FEBRUARY 10, 1995 COUNCIL MINUTES CITY OF KITCI:IENER COUNCIL MINUTES FEBRUARY 10, 1995 - 63- CITY OF KITCI:IENER 1996 1997 1998 1999 2000 2001 2OO4 2OO2 2003 REPORTS ADOPTED BY COUNCIL 37,069 39,382 37,578 35,844 32,905 28,273 34,130 30,314 19,692 Total $329,340 And further, that the Commissioner of Finance be authorized to prepare a Forecast on an "Approved Required" basis and submit same to the Regional Municipality of Waterloo. 16.That $1,385,000 of debenture financing be approved for the following projects included in the Capital Forecast for the year 1995: Project Tax Base Related: City Hall Urban Transit Buses Various Transit Projects Debenture Required $ 7,000 1,181,000 197,000 $1,385,000 17.That the following projects included in the Capital Forecast for the year 1995 be financed through an appropriation of Capital from Current Funds in the 1995 Current Budget, namely: General City Administration/Transit Page # Software 6 Peoplesoft System 8 Transit Sidewalks 10 (In Thousands of Dollars) Dollar Amount $ 35 8O 52 Boards Kitchener Public Library- Annual provision The Centre In the Square C.I.T.S. Roof Replacement 18 18 4 108 100 288 8O Economic Development Industrial Business Parks 12 401 9O Finance Various 16 COUNCIL MINUTES FEBRUARY 10, 1995 - 64- CITY OF KITCI:IENER REPORTS ADOPTED BY COUNCIL 17. (Cont'd) General City Fire Fire Station #7 Fire Truck Replacement Radio System Various General Serv/City Clerk's/Fleet Building Services Print Shop Duplicator Energy Management Regular Fleet Miscellaneous City Hall Software Geographic Information System General Downtown General Contingency Records Management Belmont Improvement Area Parks & Recreation Business Facilities Cemeteries Parks and Property Recreation & Programs Planninq & Development Various Public Works Administration Storm Drains Street Improvements Street Lighting Traffic 53 Total General City Page # 20 20 26 22 26 32 2 2 2 2 47 51 37 60 62 69 72 77 85 20 20 2 2 2 (In Thousands of Dollars) Dollar Amount 227 952 35O 102 1,631 142 131 98 59 43O 216 294 2OO 4OO 26O 2O 17 1,407 463 389 918 438 2,208 50 255 120 772 356 25 1,528 $ 8,200 Municipal Enterprises Golf Courses Doon Rockway Gasworks Various Gas Projects City Hall Business Parks 58 95 2 56 12 $ 116 265 3,794 1,328 149 1,022 6,144 COUNCIL MINUTES FEBRUARY 10, 1995 - 65- CITY OF KITCI:IENER REPORTS ADOPTED BY COUNCIL 17.(Cont'd) Municipal Enterprises Waterworks (In Thousands of Dollars) Dollar Page # Amount 87 1,449 Parkin,q 83 532 Sewer Surchar,qe Surplus Sanitary Sewers - Schneider Sanitary Trunk - Various Sewer Projects 67 750 67 1,011 1,761 Total Municipal Enterprises $10,151 18.That the following projects included in the Capital Forecast for 1995 be financed from the Lot Levy Reserve Fund, namely: Department Project Page # Amount Fire Station #7 20 76,000 Parks & Recreation Major Park Development 53 General Park Development 53 Community Centre Provision 45 129,000 31,000 225,000 Public Works Strasburg Road 72 Doon South Sanitary Sewer67 Old Chicopee Drive 73 Schneider Trunk 67 675,000 365,000 100,000 750,000 Admin/Transit Expansion Buses 10 Bus Shelters 10 113,000 5,000 Gen Serv/Clerk's Fleet Replacement Equip 32 343,000 $2,812,000 Projects with Lot Levy Funding - Front End Financing with credit: Public Works Idlewood Creek 69 Detweiler Greenway 67 Strasburg Road 72 Blockline Rd. East& West 72 Middle/Sth Strasburg Trunk 67 232,000 500,000 437,000 1,128,000 299,000 $2,596,000 And further, that it is understood that none of the above noted projects will be commenced unless there are sufficient uncommitted monies in the Lot Levy Reserve Fund to complete them, otherwise the above projects will be front end financed by the appropriate Developers. 19.That a transfer of $79,000 to the Capital Fund be authorized from the Auditorium Capital Reserve Fund and further that a transfer of $875,000 to the Capital Fund be authorized from the Parkland Reserve Fund. 20.That an amount of $342,000 be transferred to the Capital Fund from the General City Capital Surplus. 21 .That the possible redesign of the secretarial area in the Council wing and related costing be discussed FEBRUARY 10, 1995 COUNCIL MINUTES CITY OF KITCI:IENER COUNCIL MINUTES FEBRUARY 10, 1995 - 66- CITY OF KITCI:IENER REPORTS ADOPTED BY COUNCIL with the Director of Facilities Management, and a report submitted Administration Committee for further consideration. to the Finance and 22.That $6,000 be removed from the Council Operating Budget as it relates to air time costs for the use of cellular phones by Council members. 23.That the Mayor correspond with the Grand River Conservation Authority concerning the City of Kitchener's annual contribution of approximately $1.2 million and the possible closing of Kiwanis Park, and request a value statement with regard to the City's annual contribution, and further, That a draft of the above letter be circulated to members of Council for comment. 24.That the following changes be made with regard to General Revenues and Expenses: A reduction of $50,000 relative to Supplementary Assessments, from $350,000 to $300,000; an increase in projected Interest Income of $50,000; and and increase in revenue from penalty and interest charges of $50,000. 25.That Council approve the special Five Year Financial Plan and corresponding funding projections prepared by the Finance Department and presented to the Finance and Administration Committee on February 10, 1995, on the understanding that approval of the Plan does not commit the City to these expenditures. 26.That an amount of $100,000 from the Special Five Year Capital Plan be allocated to the King Street Resurfacing Project. 27.That with respect to the Provincial Supplementary Assessment Charge, the City implement a system of no charge for residential units and a flat $100 user fee for commercial properties.