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HomeMy WebLinkAboutCouncil Minutes - 1996-02-02 S1COUNCIL\1996-02-02-SPE1 FEBRUARY 2, 1996 SPECIAL COUNCIL MINUTES CITY OF KITCHENER A special meeting of City Council was held at 4:15 p.m. this date and chaired by Mayor R. Christy, with all members present. Notice of the special meeting had been previously given to all Members of Council by the City Clerk pursuant to Chapter 25 of the Municipal Code. The purpose of the meeting was to deal with a recommendation from the Finance and Administration Committee of this date dealing with the 1996 Operating and Capital budgets for the City of Kitchener. Moved by Councillor J. Ziegler Seconded by Councillor B. Vrbanovic "That in accordance with Section 25.4.4(e) of Chapter 25 (Council Procedure) of the Municipal Code, a motion authorizing an in-camera meeting be added to the agenda of the Special Council Meeting of this date." Carried Unanimously. Moved by Councillor J. Ziegler Seconded by Councillor B. Vrbanovic "That an in-camera meeting of City Council be held immediately to consider a matter involving solicitor-client privilege." Carried Unanimously. Mayor R. Christy advised that the Special Council Meeting would recess at this time to allow for an in- camera meeting to be held. At the conclusion of the in-camera meeting, members of Council reconvened in the Council Chambers to continue the Special Council Meeting. Moved by Councillor J. Ziegler Seconded by Councillor T. Galloway "That the report of the Finance and Administration Committee of this date be adopted." A recorded vote was requested. In Favour: Mayor R. Christy and Councillors John Smola, K. Redman, C. Weylie, M. Yantzi and M. Wagner. Contra: Councillors G. Lorentz, B. Vrbanovic, T. Galloway, J. Ziegler and Jake Smola. Motion Carried. The following recorded votes were also requested. Clause 19 - In Favour: Mayor R. Christy and Councillors K. Redman, B. Vrbanovic, T. Galloway, C. Weylie, M. Yantzi, J. Ziegler and Jake Smola. Contra: Councillors G. Lorentz, John Smola and M. Wagner. Motion Carried. Clause 23 - In Favour: Mayor R. Christy and Councillors John Smola, K. Redman, C. Weylie, M. Yantzi and M. Wagner. Contra: Councillors G. Lorentz, B. Vrbanovic, T. Galloway, J. Ziegler and Jake Smola. Motion Carried. FEBRUARY 2, 1996 SPECIAL COUNCIL MINUTES CITY OF KITCI:IENER In addition a recorded vote was requested for the following: Mayor's Office - In Favour: Mayor R. Christy and Councillors John Smola, G. Lorentz, C. Weylie, M. Yantzi, J. Ziegler and M. Wagner. Contra: Councillors K. Redman, B. Vrbanovic, T. Galloway and Jake Smola. Motion Carried. Transit (Eliminate Statutory Holiday Service) In Favour: Councillor G. Lorentz. Contra: Mayor R. Christy and Councillors John Smola, K. Redman, B. Vrbanovic, T. Galloway, C. Weylie, M. Yantzi, J. Ziegler, M. Wagner and Jake Smola. Motion Lost. Transit (Eliminate Christmas/New Year's Day Service) In Favour: Councillors John Smola and G. Lorentz. Contra: Mayor R. Christy and Councillors K. Redman, B. Vrbanovic, T. Galloway, C. Weylie, M. Yantzi, J. Ziegler, M. Wagner and Jake Smola. Motion Lost. The following pecuniary conflicts of interests and abstentions were disclosed: Councillor B. Vrbanovic, respecting budget issues related to the Information Services Division of the Finance Department, as his wife is employed by the Information Services Division. Councillor T. Galloway, respecting budget issues related to funding for University of Waterloo Co-op students within the Planning & Development Department, as he is employed by the University of Waterloo. Moved by Councillor M. Wagner Seconded by Councillor Jake Smola "That leave be given the Mover and Seconder to introduce a by-law to confirm all actions and proceedings of the Council and that the same be taken as read a first, second and third times, be finally passed and numbered 96-21 by the Clerk." Carried. On motion, the meeting adjourned. MAYOR CLERK FINANCE AND ADMINISTRATION COMMITTEE - OPERATING BUDGET That the 1996 department operating budgets, general expenses, revenues and grants resulting in a 1996 dollar levy for general purposes of $58,055,405 be approved. That in 1996, a $50.00 tax credit pursuant to the Municipal Elderly Residents Assistance Credit Program be approved but that no new names be added to the present list. That the following 1996 budgets for municipal enterprises be approved: Annual Surplus Enterprise Revenue Expenses (Deficit) Sewer Surcharge $13,148,000 $13,832,000 $ (684,000 Equipment Fleet 11,771,941 11,934,989 (163,048 Transit 14,753,147 20,517,748 (5,764,601 Gas Utility 50,540,662 51,945,526 (1,404,864 Water Utility 18,907,390 18,710,243 197,147 Doon Golf Club 1,125,977 1,028,976 97,001 Rockway Golf Club 1,027,806 1,023,341 4,465 $111,274,923 $118,992,823 $(7,717,900 4. That the following 1996 schedule of transfers be approved: Reserves and Reserve Funds Transfer from Current Funds - 1996 1995 Staff Training $ 74,000 $ 64,000 Project Lift Vehicles 52,239 38,000 Equipment Fleet 157,125 257,125 Election 74,600 74,600 357,964 433,725 Transfer to Current Funds - KEAP Program Tax Stabilization 45,000 45,000 1,600,000 1,950,000 1,645,000 1,995,000 Transfer to Capital - Parkland Reserve Fund Auditorium Ticket Fund 65,000 875,000 83,000 79,000 148,000 954,000 Net Transfers (from) to Reserves $(1,435,036) $(2,515,275 5. That the following 1996 Board appropriations be approved: Name 1996 1995 Kitchener Public Library Board Centre in the Square Inc. $5,387,629 $5,411,070 1,086,413 1,092,982 $6,474,042 $6,504,052 COUNCIL MINUTES FEBRUARY 2, 1996 - 43- CITY OF KITCI:IENER 10. 11. REPORTS ADOPTED BY COUNCIL That the following 1996 appropriations for contractual services be approved: Project Lift K-W Area Visitor & Convention Bureau Animal Control Services 1996 1995 $ 656,894 $ 660,661 190,000 200,000 322,452 316,130 $1,169,346 $1,176,791 And further, that approval of the 1996 budget for Project Lift include a fare increase to $2.35 effective February 2, 1996. That the following amounts be transferred from the Enterprises Accumulated Net Earnings to the General City Funds in 1996: 1996 1995 Gas Utility Water Utility Doon Golf Club Rockway Golf Club $4,305,288 $4,220,870 1,607,545 1,576,024 76,943 64,650 76,943 64,650 $6,066,719 $5,926,194 That the sum of $4,092,000 be transferred from the Gas Division Accumulated Net Earnings to the City Hall Capital Account ($1,821,000), the Business Parks ($500,000), the Natural Gas Conversion Project ($1,271,000) and Downtown Improvements ($500,000) respectively. That a transfer be made from the Tax Stabilization Reserve Fund to the 1996 Operating Budget in the amount of $1,192,000. That effective March 1, 1996, the water and sewer rates be increased by 2%. That the following Budget reduction and revenue generating items be incorporated in the 1996 Operating Budget in the amounts indicated: LIST "A" Centre in the Square: Eliminate technical audit update Reduce computerization upgrades $ 5,000.00 Reduce cleaning contract Reduce provision for new equipment New revenue / Auditorium box office Increase revenue/"Subscribers' Choice" $ 2,000.00 Kitchener Public Library: Close Sundays - early Fall $ 4,000.00 $ 1,000.00 $ 2,000.00 $ 1,000.00 $ 1,000.00 CAO / Human Resources: SPECIAL MINUTES FEBRUARY 2, 1996 COUNCIL CITY OF KITCI:IENER COUNCIL MINUTES FEBRUARY 2, 1996 - 44- CITY OF KITCI:IENER REPORTS ADOPTED BY COUNCIL Eliminate WHMIS $ Reduce GATBR testing allocation $ 5,000.00 Economic Development: Reduce promotional budget $ 6,000.00 Finance: Division reorganization / Information Services Fire: Combine dispatch with City of Waterloo General: Assessment growth to offset reassess/ assess decrease Reduce insurance provision Eliminate Twin City Dinner reduce fringe benefit rates General Services / Clerk's: Reduce advertising Fleet - eliminate through attrition; One mechanic One serviceman Parks and Recreation: Increase volunteer-in-training fee Charge Board of Education for ice time (7-8 a.m. and 4-5 p.m.) Concrete vault surcharge Extend maintenance contracts - Beth Jacob Synanogue / Lutheran Cemetery Planning and Development: Continue delivery of RRAP Inspections / reduced mileage expenditures Reduce advertising Reduce OMB fees $100,000.00 $ 75,000.00 $ 75,000.00 $ 22,000.00 8,000.00 $ 50,000.00 $150,000.00 $ 3,000.00 $ 2,000.00 $ 45,000.00 $ 40,000.00 $ 3,000.00 $ 2,000.00 $10,000.00 $ 5,000.00 $ 2,000.00 $ 5,000.00 $ 5,000.00 SPECIAL MINUTES FEBRUARY 2, 1996 COUNCIL CITY OF KITCI:IENER COUNCIL MINUTES FEBRUARY 2, 1996 - 45- CITY OF KITCI:IENER REPORTS ADOPTED BY COUNCIL Plannin.q and Development: Eliminate HomeExpo display Eliminate temporary Zoning Officer Public Works: $13,000.00 Eliminate Slotted Catchbasin Program Traffic / Parkinq: Eliminate contingency funding Increase fees for services to other municipalities, etc. by 5% K-W Hydro / operating costs Increase fine revenue - $3.00 / ticket Eliminate part-time staff in Sign Shop Transit - amalgamate / restructure; Routes 10 and 16 - weekdays Routes 10 and 16 - Saturdays Route 8 LIST "B" CAO / Human Resources: Reduce Recognition Dinner General Services / Clerk's: Layoff two part-time custodians Reduce bus shelter maintenance Parks and Recreation: Charge for Saturday burials Public Works: $14,000.00 $10,000.00 $17,000.00 Reduce Sump Pump Connection Program (33%)$10,000.00 New fee / lowering sidewalks and through driveways Reduce bagged leaf pickup from three to two times per season Eliminate four seasonal (summer) temp staff Reduce Slurry Seal Program - 25% $ 5,000.00 $12,000.00 $10,000.00 $ 2,000.00 $ 20,000.00 $ 38,000.00 $19,000.00 $ 7,000.00 $ 32,000.00 $15,000.00 $ 20,000.00 $10,000.00 $ 70,000.00 $ 25,000.00 $18,000.00 SPECIAL COUNCIL MINUTES FEBRUARY 2, 1996 - 46- CITY OF KITCI:IENER COUNCIL MINUTES FEBRUARY 2, 1996 - 46- CITY OF KITCI:IENER REPORTS ADOPTED BY COUNCIL Public Works: Eliminate part-time staff in Sign Shop $19,000.00 Eliminate free service at Sign Shop $ 3,000.00 Transit - route reductions / June 17 Routes 2,4 and 18 - Summer 60 minute frequency $ 26,000.00 Routes 2,4 and 18 - Saturday 60 minute frequency $ 36,000.00 Transit - Poor Performance Routes - Routes 2 & 3 - weekdays - Routes 2 & 3 - Saturdays - Route 4 - Weekdays/Saturdays $ 28,000.00 $ 8,000.00 $19,000.00 12. That a budget line and the amount of $8,000.00 be added to the Mayor's Office budget to fund special events, and that any expenditures in excess of this budgeted amount be first considered, and if appropriate, approved by Council. 13. That no action be taken to close the Wilson and Idlewood pools in 1996, and, That the Parks and Recreation Department revisit their list of proposed spending reductions, to include a review of internal administration, in order to identify any economies in this regard, and further, That the Department undertake an evaluation of aquatics facilities relative to their use and relationship to other privately owned facilities. 14. That in addition to the budget reductions already proposed by the Parks and Recreation Department, an additional $50,000.00 reduction in the Department budget be made during the course of 1996, with reports in this regard to be submitted for consideration by the Finance and Administration Committee on a bi-monthly basis. 15. That no action be taken at this time concerning the elimination of the Garbage Rebate Program pending development of a process and receipt of public input, and further, That staff make no retroactive payments relative to the Garbage Rebate Program pending a final decision by Council as to whether or not the Program will continue. 16. That the 1% inflationary increase in staff wages be removed from the 1996 Operating Budgets of all staff Departments and City Boards. 17. That inflation for consumables be removed from the 1996 Operating Budget for all staff Departments and City Boards. 18. That a committee be struck to review the criteria for annual grants provided by the City to community groups, and report to the Finance and Administration Committee no later than September, 1996 with recommendations and a possible implementation plan relative to the 1997 Budget. 19. That notwithstanding the previous motion of the Finance and Administration Committee, the KPL maintain existing bookmobile services in 1996, if or until an alternate method of delivering this FEBRUARY 2, 1996 SPECIAL COUNCIL MINUTES - 47- CITY OF KITCI:IENER COUNCIL MINUTES FEBRUARY 2, 1996 - 47- CITY OF KITCI:IENER 20. 21. 22. 23. REPORTS ADOPTED BY COUNCIL service is implemented. That consideration be given, in 1996, to implementing an annual non-resident user fee as recommended by the Executive of the Kitchener Public Library Board and as outlined in a memorandum from P. Walshe dated February 1, 1996. That the Kitchener Public Library Board work with City of Kitchener staff to investigate the possibility of replacing the existing bookmobiles with a single, customized, barrier-free, self- contained unit (i.e. ELF), with a report back to the City's Finance and Administration Committee by March of 1996. That the sum of $845,000 relative to sewer maintenance be transferred from the Public Works - Operations budget to the Sewer Surcharge budget. That Council approve an increase in the 1996 mill rate of approximately 1.3%. CAPITAL BUDGET 24. That the Capital Forecast 1996-2005 be approved on an "Actual Expenditure" basis with the total expenditures in each of the years 1996-2005 as follows: Year Total Capital Expenditures (In Thousands Of Dollars) 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 $ 33,937 32 631 38 333 29 926 34 945 40 359 41 021 27 269 23 327 27,136 Total $328,884 And further, that the Commissioner of Finance be authorized to prepare a Forecast on an "Approved Required" basis and submit same to the Regional Municipality of Waterloo. 25. That $2,450,000 of debenture financing be approved for the following projects included in the Capital Forecast for the year 1996: Project Tax Base Related: City Hall Urban Transit Buses Fire Station #4 Fire Vehicles Transit Facilities Upgrades Debenture Required $ 743,000 719,000 466,000 427,000 95,000 $2,450,000 26. That the following projects included in the Capital Forecast for the year 1996 be financed through an appropriation of Capital from Current Funds in the 1996 Current Budget, namely: (In Thousands of Dollars) FEBRUARY 2, 1996 SPECIAL COUNCIL MINUTES - 45- CITY OF KITCI:IENER COUNCIL MINUTES FEBRUARY 2, 1996 - 48- CITY OF KITCI:IENER General City Human Resources PeopleSoft System REPORTS ADOPTED BY COUNCIL Dollar Page # Amount 4 $ 8O Boards The Centre in the Square Kitchener Public Library: Annual provision Computer Upgrade Cooling Tower Economic Development Industrial Business Parks Finance Equipment Software Fire Fire Station #1 Fire Truck Replacement Various General Services & City Clerk's Records Management Regular Fleet Miscellaneous Geographic Information System General Contingency Records Management Software Conversion-Mainframe Future Software Upgrades Homer Watson House Repairs Rockway Gardens Parks & Recreation Parks Operations Arts & Culture City Events Aquatics Seniors/Special Needs Community Development Auditorium/Farmers' Market Athletics/Arenas/Design 15 9 110 10 10 82 10 10 30 232 6 937 7 10 8 51 61 11 5O 11 229 11 154 433 14 5 98 Building Services 19 104 66O 2 2 2 2 2 2 2 5O 27O 8O 6OO 75 25 6O 1,160 21 23 24 27 25 26 28 3O 6O3 43 2O 68 56 (248) 742 4O5 1,921 Energy Management Cemeteries Planning 1 SPECIAL MINUTES FEBRUARY 2, 1996 COUNCIL CITY OF KITCI:IENER COUNCIL MINUTES FEBRUARY 2, 1996 - 49- CITY OF KITCI:IENER 27. REPORTS ADOPTED BY COUNCIL Public Works Administration Storm Drains Street Improvements Street Lighting Parking Transit-Sidewalk Program Transit-Bus Shelters/Stop Improvements 37 4O 41 44 48 5 5 5O 275 1,606 362 512 53 21 2,879 Total General City $8,364 Municipal Enterprises Golf Courses Doon Rockway 34 35 $ 73 91 164 Gasworks Downtown Improvements City Hall Business Parks Natural Gas Conversion Various Gas Projects 2 5OO 2 1,821 6 500 5~0 1,271 53 3,222 Waterworks 49 1,348 Sewer Surchar,qe Surplus Sanitary Sewers: Schneider Sanitary Trunk Various Sewer Projects 39 1,100 39 1,969 3,069 Total Municipal Enterprises $11,895 That the following projects included in the Capital Forecast for 1996 be financed from the Lot Levy Reserve Fund, namely: Department Project Page # Amount Fire Station #4 11 168,000 Station #1 11 50,000 Parks & Recreation Major Park Development General Park Development Community Centre Provision 21 135,000 2133,000 27 225,000 Public Works Trunk City Share of Subdivisions 39 1,100,000 Expansion Buses Bus Shelters Transit Terminals 37 100,000 5 5 4,000 5 116,000 50,000 Gen Services/Clerk's Fleet Replacement Equip 19 353,000 $ 2,463,000 FEBRUARY 2, 1996 SPECIAL COUNCIL MINUTES CITY OF KITCI:IENER COUNCIL MINUTES FEBRUARY 2, 1996 - 50- CITY OF KITCI:IENER REPORTS ADOPTED BY COUNCIL Projects with Lot Levy Funding - Front End Financing with credit: Public Works 27. (Cont'd) 28. 29. 30. 31. 32. 33. 34. 35. 36. Middle/South Strasburg Trunk Blockline Road East 39299,000 412,993,000 $3,292,000 And further, that it is understood that none of the above noted projects will be commenced unless there are sufficient uncommitted monies in the Lot Levy Reserve Fund to complete them, otherwise the above projects will be front end financed by the appropriate Developers. That a transfer of $83,000 to the Capital Fund be authorized from the Auditorium Capital Reserve Fund and further that a transfer of $65,000 to the Capital Fund be authorized from the Parkland Reserve Fund. That an amount of $400,000 be transferred to the Capital Fund from the General City Capital Surplus. That $15,000.00 be allocated in the 1996 Capital Budget as the City's contribution toward installation of a sprayground at the Doon and Pioneer Park Community Centre, subject to the neighbourhood raising the balance of the required funds. That Economic Development Department staff prepare a report setting out alternate ways of marketing industrial land with a view to reducing the City's carrying costs. That Facilities Management undertake the maintenance of Homer Watson House effective January 1, 1996. That the funds allocated by the City toward upgrading playground equipment at Meadowlane School and Park be moved from 1997 to 1996, with this amount to be debited from the provision for playground equipment upgrading. That $10,000 be added to the 1996 Kitchener Public Library Board Capital Budget for the purchase and installation of an automated checkout system. That the designated "Mountain Bike Trail" be developed early in 1996, with the Public Works component of the project to be completed in 1996 at a cost of approximately $10,000 and the remainder, being the Parks and Recreation component, to be commenced in the Fall of 1996 with completion early in 1997 at an additional cost of approximately $170,000, and further, That the $10,000 amount in 1996 be debited from the City's Contingency Fund. That $1,000 be set aside in the Capital Budget relative to completion of the Cedar Hill Community Development Project in 1996 with this amount to be debited from the General Contingency Fund, and further, That consideration of the balance of the staff recommendation in Planning and Development Committee report #PD 96/12 be deferred and referred to a future meeting of the Planning and Economic Development Committee.