HomeMy WebLinkAboutCompass Kitchener - 2019-08-07COMPASS KITCHENER ADVISORY COMMITTEE MINUTES
AUGUST 7, 2019 CITY OF KITCHENER
The Compass Kitchener Advisory Committee met this date, commencing at 4:00 p.m.
Present: Ms. J. Stephens -Wells, Chair
Ms. E. Duhaime, Ms. L. Fioze, Ms. L. Trumper, Ms. M. Bowman and Mr. A. Hammoud.
Staff: K. Cooper, Manager, Strategic & Business Planning
L. Korabo, Committee Administrator
WORKSHOP — REPORT CARD EVALUATION PROCESS
Following up on the Committee's presentation to Council on recommended measurement,
monitoring, reporting and evaluation actions tied to the 2019-2022 Strategic Plan, the purpose of
this meeting is to be a workshop exercise to brainstorm and categorize possible measures of
success/desired impacts for the 25 Strategic Plan action statements to discuss with the Corporate
Leadership Team. The agreed upon measures will be used for evaluating and reporting on
implementation of the Strategic Plan.
Members were supplied with a copy of the Strategic Plan's action statements to aid in the
discussions.
Ms. K. Cooper reviewed the Committee's evaluation recommendations as well as the monitoring
suggestions posed by members of the Corporate Leadership Team (CLT), staff and the public.
After reviewing some of the metrics suggested by Compass Kitchener, Ms. Cooper shared an
example of CLT's commitment by noting they had completed a review of the costs for all 25 action
statements and developed budget estimates for the items over the next three years. CLT is also
committed to evaluating the impact of the Strategic Plan projects on citizens; however, the
impacts to be measured are still to be determined. Use of a dashboard had been suggested but
determining the type of dashboard has proven to be more complex than originally thought.
Consideration had also been given to using two dashboards; one internal and one external and
internal reporting may be done in a different manner.
Following a recap of citizen input on attributes of a good evaluation process and specific
comments on what residents wish to know, the Committee began a brainstorming workshop
reviewing each of the 25 action statements under the five themes of the Strategic Plan. Using a
roundtable format, members shared thoughts on `what success looks like' and `what are the
impacts'. A general suggestion was made that having baseline data prior to any changes being
implemented could assist with the evaluation process.
The ideas generated were noted by Ms. Cooper and will be used as the basis for a discussion
with CLT members at the September 4th Committee meeting. CLT may have questions about
the Committee's input and may also have ideas on how to achieve outcomes. The discussion
will hopefully lead to the identification of the top few actions to be measured/evaluated afterwhich
staff will develop ways to achieve desired outcomes.
At the conclusion of the brainstorming component, Ms. Cooper noted she will summarize the
ideas generated and circulate them to Committee members. Once finalized, the list will be shared
with CLT in advance of the September meeting.
OTHER BUSINESS
Nil
ADJOURNMENT
The meeting adjourned at 6:05 p.m.
L. Korabo
Committee Administrator