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HomeMy WebLinkAboutCouncil Minutes - 1997-03-03COUNCIL\1997-03-03 MARCH 3, 1997 COUNCIL MINUTES CITY OF KITCHENER The Council of the City of Kitchener met this date with all members present. The meeting began with the singing of the second verse of "O Canada" by the Forest Heights Collegiate Institute Choir under the direction Mr. Brian Smith. Councillor G. Lorentz thanked the Choir and their leader for their rendition of the National Anthem. On motion by Councillor G. Lorentz, the minutes of the regular Council meeting held February 17, 1997, and special Council meetings held February 24 and 27, 1997, as mailed to the members, were accepted. COMMUNICATIONS - NIL Mr. L. Gordon, Manager of Purchasing, appeared as a delegation to answer any questions regarding the tenders listed on the Committee of the Whole agenda this date. Mr. Gordon requested that the Committee consider one additional tender, T97-9 - Triplex Greens Mowers. He noted that this tender was not listed on the agenda but that a memorandum dealing with the request had been included as a separate item in Council's agenda material for this meeting. Moved by Councillor T. Galloway Seconded by Councillor J. Ziegler "That Expression of Interest E97-16, Consultant Services - Fairview Avenue Reconstruction (King Street to Samuel Street), be awarded to Planning Initiatives Ltd., Kitchener, at an upset fee of $42,790., plus G.S.T." - and - "That tender T96-119, Two (2) .45 Cubic Metre (16 Cubic Ft.) Self-Propelled Sweeper Scrubbers and One (1) .39 Cubic Metre (14 Cubic Ft.) Self-Propelled Sweeper be awarded as follows: Item #1 - two (2) .45 Cubic Metre (16 Cubic Ft.) Self-Propelled Sweeper Scrubbers complete to specification CKF-53 to VQuip Inc., Burlington, Ontario at their tendered price of $92,610., plus G.S.T. and P.S.T. Item #2 - one (1) .39 Cubic Metre (14 Cubic Ft.) Self-Propelled Sweeper complete to specification CKF-71 to Tennant Company, Mississauga, Ontario at their tendered price of $33,342.44 plus G.S.T. and P.S.T." - and - "That tender T97-9, Triplex Greens Mowers, be awarded to Turf Care Products Canada Limited, Newmarket, Ontario, at their tendered price of $41,002.46, plus G.S.T. and P.S.T." Carried. Mr. Bill Dahms, Sims, Clement, Eastman, appeared as a delegation on behalf of Waterloo North Condominium Corporation #149 to support Clause #2 of the Planning and Economic Development Committee report of this date respecting Zone Change Application 96/42/P/JW. He expressed appreciation for staff's assistance culminating in the Committee recommendation and by-law which is listed on the agenda for three readings this date. Moved by Councillor C. Weylie Seconded by Councillor M. Yantzi "That Clause #2 of the report of the Planning and Economic Development Committee of Council of this date be adopted." Carried. Ms. Maryanne Wasilka appeared as a delegation to make a presentation with respect to two issues, being body-rub parlours and community resources. In respect to body-rub parlours, she expressed concern in regard to their classification as a business and locating within residential zones, and asked MARCH 3, 1997 COUNCIL MINUTES - 110- CITY OF KITCI:IENER that this be prohibited. Mr. J. Shivas advised that, as of the last Council meeting, the number of body-rub parlours was limited to six, however, he noted that there was an amending by-law on the agenda this evening to allow for an additional two locations that had inadvertently been omitted from the original by- law. Ms. Wasilka commented that her main concern was that a number of the parlours appear to have located in Ward No. 1. She then referred to the subject of community resources and indicated that she wished to deal with pre-school resources and circulated an article on this subject. She encouraged the Parks and Recreation Department to conduct a cost benefit analysis with respect to this matter. Councillor K. Redman noted that this issue is an outcome of Provincial downloading of child care and questioned if the Parks and Recreation Department was taking any action. Mr. T. Clancy advised that no action had been taken to date but that Mr. R. Arnot would be contacting the Social Planning Council to determine if it could do a report on this matter but, if not, the City would attempt to prepare one. Ms. Wasilka then referred to February 24th consideration by the Finance and Administration Committee of a recent building and fire inspection report and made a personal comment in this regard. Mr. Mark Smith appeared as a delegation to make a presentation regarding health care and the fiscal state of the Grand River Hospital Corporation. He questioned what the City's position was in relation to the models of health care restructuring that have been suggested and recommended that the Twin Cities become more proactive in addressing community health issues. Mr. Smith also pointed out that some hard questions have to be asked with regard to the financial situation at the Grand River Hospital Corporation and, as an example, he stated it was unclear where the need to find an additional $12,000,000.00 in reductions had suddenly originated, particularly, since staff have gone through various redesign and restructuring processes to lower costs over the last several years. Members of Council pointed out that the City has representatives on each Hospital Board and that there was a continuous dialogue through those representatives. It was noted that Council has taken a position in the past by resolution, however, the delegation requested the City express its support more vocally. Councillor G. Lorentz commented that, in his view, what the City has done to date has had little effect and suggested it was imperative that individuals work to alter health policy. Mr. Michael Rennie appeared as a delegation to comment on the status of patient services at Freeport Health Centre. He pointed out that payments for the care of his Father have increased by $400.00 per month but less care was being received for this extra charge. He stated that patients were being deprived of needed care and attention and were also receiving poor quality food. Councillor K. Redman suggested that in matters such as the health care issue individual voices were sometimes heard louder than formal requests from organizations such as the City. She suggested to Mr. Rennie that he tell his story and concerns to whoever will listen and, in particular, suggested he send a copy of his remarks to the District Health Council, as well as local M.P.P.s and that he address the Boards of the two local hospitals. Ms. Kelley Green advised that she was a Registered Practical Nurse at the Freeport Health Centre and provided various comment on the level of patient care from a nursing point of view. She stated that patients were being deprived of the right to care as a result of the cutbacks and the most recent layoffs which become effective in August, and noted that standards have decreased with staff being stretched to the limit in attempting to meet the needs of patients. She asked that pending cuts that are affecting the quality of patient care be stopped. Moved by Councillor Jake Smola Seconded by Councillor T. Galloway "That the Minister of Health be advised that Kitchener City Council endorses the private member resolution put forward by Windsor M.P.P., Sandra Pupatello, on February 27, 1997, specifically: 1) that there be a stop to cuts in the base funding for hospitals; 2) that steps be taken to ensure that community health care services are in place before hospitals are closed; 3) that any savings resulting from local restructuring of health services be re-invested in the communities where the restructuring has taken place; and, 4) that steps be taken to ensure the provision of equitable hospital funding and health care services for all Ontarians; and further, That copies of this resolution be forwarded to the Premier of Ontario and M.P.P.s, S. Pupatello, G. Leadston, W. Wetlauffer, E. Witmer and G. Martiniuk." COUNCIL MINUTES MARCH 3, 1997 - 111- CITY OF KITCI:IENER Councillor T. Galloway thanked the delegations for their comments this evening and pointed out that the Grand River Hospital Board has now acknowledged that patient care is not up to previous standards but commented that they are working hard to do the very best with what resources they have. He pointed out that his concern was the issue of the growing population within the Region of Waterloo and that with deteriorating hospital/health services it will be increasingly difficult to attract business to the area. Councillor Galloway noted that the Ethno Cultural Advisory Committee has been asked to prepare a report on the special health needs of new Canadians to present to both the District Health Council and the Provincial Health Restructuring Commission. He stated that it was hypocritical that funding of hospital services was being removed prior to any restructuring that implements alternate health services. Councillor M. Wagner stated that he supports the thrust of the resolution proposed by Councillor Jake Smola which is directed solely to the Provincial Government as only the Provincial Government can effect changes to its present policy course which he reflected has gone wrong in both the disentanglement/downloading area, as well as in health care and suggested it was time the Provincial Government started listening to community concerns. Councillor C. Weylie commented that Provincial grant reductions were to some degree driven by cuts in the level of transfer payments from the Federal to Provincial Governments. The motion of Councillor Jake Smola endorsing the private members resolution was put to a vote and Carried. Ms. Sharon Tranter appeared as a delegation with regard to the memorandum dated February 28, 1997, from Mr. J. Gazzola to members of Council recommending the City support the request of the Federation of Canadian Municipalities to participate in a partnership program with the City of Cebu in the Philippines. Mayor R. Christy pointed out that the City of Cebu is the fastest growing economic area in the Philippines, particularly with respect to exports and markets itself as the gateway to Southeast Asia. The City has a population of approximately 1.5 million and has undertaken partnerships with a number of cities in European countries. A video was then shown exhibiting the City of Cebu and its economic attributes. Councillor J. Ziegler was opposed to sending a delegation in support of any partnership and questioned what it would cost to do so. Mr. J. Gazzola responded that all costs with the exception of the employees time away from their regular job are absorbed by the Federation of Canadian Municipalties. Ms. Tranter indicated that a delegation for the first trip would be composed of the Mayor, the C.A.O., or his designate, and a member of the community for the purpose of developing a protocol and all the details with respect to future exchanges. Councillor Ziegler requested that more information be gathered that documents what the issues are, as well as the costs before we consent to the program. He questioned if the expectation was that the partnership program would open up development opportunities for Kitchener industries. Mayor R. Christy commented that the undertaking was not a staff exchange but rather a partnership with the intent of opening up business exchange and the municipality should be encouraging such corporate initiatives. Councillor Ziegler questioned the value of the partnership to the community and how it helps the City's bottom line and suggested that for any employees involved their time should be allocated equally to personal vacation and City time. Councillor C. Weylie commented that last Spring, Council had agreed to participate in future F.C.M. undertakings provided they had an economic benefit rather than just the provision of aid. She indicated that she would have more information on the Cebu partnership following a regular F.C.M. meeting next week. Moved by Councillor C. Weylie Seconded by Councillor B. Vrbanovic "That the Corporation of the City of Kitchener support the request of the Federation of Canadian Municipalities to participate in a partnership program with the City of Cebu in the Philippines." Councillor T. Galloway acknowledged that such partnerships as that proposed are excellent staff development opportunities but he did point out that the video promoting Cebu emphasized their export orientation and their clear interest in receiving and supporting investment from foreign sources through incentive programs. He questioned who would locate in Kitchener and how Kitchener would benefit economically because of the proposed partnership. Mr. J. Gazzola suggested the City could learn how to better promote this area as a result of the relationship given that the City of Cebu has been highly successful in attracting business. He noted that at a staff level, Kitchener staff did learn from its interchange with officials from Namibia. MARCH 3, 1997 COUNCIL MINUTES - 11~- CITY OF KITCHENER Moved by Councillor M. Wagner Seconded by Councillor J. Ziegler "That the resolution of Councillor C. Weylie respecting a partnership program with the City of Cebu in the Philippines be deferred and referred to the April 24, 1997, Council meeting for further consideration." Councillor M. Wagner commented that he would like additional information before dealing with this matter. Councillor T. Galloway advised that in terms of information he would like it defined what Kitchener could expect in terms of economic development, what economic development strategy we wish to pursue, whether we could attract investment from Cebu and an outline of what our objectives are as a result of the partnership program. Councillor M. Wagner also indicated that he would like an estimate of how many visits are contemplated to Cebu, the number of staff involved, the duration of each visit and over how many years such commitment would be required. Ms. V. Gibaut responded that the City's business retention activities were focused on assisting local companies to compete throughout the world and that their success would bring local growth in assessment and tax revenue. She pointed out that the overall benefit of the partnership was an instant inside track in the business Iccp of Cebu and that the partnership would make it easy for local companies to establish business relationships. Further, she commented that most small local companies do not have resources to investigate such opportunities and acquire the information that a partnership would make available. Mayor R. Christy also commented that the question was often asked what the City was doing to overcome job losses in the municipality as a result of technological change and market place changes and suggested that the proposed partnership was one way to address such job losses in the community. The motion of Councillor M. Wagner to defer Councillor Weylie's motion supporting the partnership program with the City of Cebu was put to a vote and Lost. The motion of Councillor C. Weylie, seconded by Councillor B. Vrbanovic, to support participation in a partnership program with the City of Cebu was put to a vote and Carried. Moved by Councillor C. Weylie Seconded by Councillor M. Yantzi "That the report of the Planning and Economic Development Committee of Council of this date be adopted." Voted on Clause by Clause. Clause #2 - dealt with under delegations and Carried. Balance of Report - Carried. Moved by Councillor G. Lorentz Seconded by Councillor T. Galloway "That the report of the Community Services Committee of this date be adopted." Voted on Clause by Clause. Clause#1 - Carried. Balance of Report - Carried. Recorded conflict of interest and abstention: Clause#1 - Councillor Jake Smola as his wife works for a corporation that has two daycares in this area. Moved by Councillor J. Ziegler Seconded by Councillor M. Wagner "That the report of the Finance and Administration Committee of this date be adopted." Councillor J. Ziegler noted that Clause #4 of the report was already dealt with at the special Council MARCH 3, 1997 COUNCIL MINUTES - 113- CITY OF KITCI:IENER meeting held earlier this date. Councillor G. Lorentz referred to Clause #1 of the report and strongly objected to the actions of the Province in creating a problem for communities by allowing the introduction of charitable casinos into municipalities. Accordingly, he suggested that the Council host a public meeting and invite the three local members of the Provincial Legislature to participate in an open forum on this issue. As well, he suggested that Council specifically invite the two Kitchener members of the Provincial Legislature to a meeting to express their thoughts on Provincial initiatives on the matters of education, hospital care and charitable casinos. It was agreed that Councillor G. Lorentz's suggestion be taken as direction to staff of the Mayor's Office to set up such meeting. The report was then put to a vote. Voted on Clause by Clause. Clause #4- Motion not considered as it is redundant after having been dealt with at the special Council meeting held earlier this date. Balance of Report - Carried. Moved by Councillor M. Wagner Seconded by Councillor T. Galloway "That the report of the Local Architectural Conservation Advisory Committee (Heritage Kitchener) be adopted." Carried. Moved by Councillor John Smola Seconded by Councillor M. Wagner "That the report of the Public Works and Transportation Committee of this date be adopted." Councillor T. Galloway referred to Clause #1 of the report and suggested that, as worded, the resolution sets the Region up to fail on the waste collection issue. He suggested that until the Region was able to tender on a broad basis for supply of the service it could not develop hard cost data. Councillor John Smola commented that the City currently has an enhanced service compared to the base service proposed by the Region. Councillor G. Lorentz agreed that more information and clarification was needed from the Region given that the Region appears to view the City's current base service as an enhanced service. Councillor J. Ziegler noted that the City already has large economies of scale in respect to the matter of waste collection and that this should be recognized by the Region and, in so doing, the Region would be free to establish differing base service levels for urban and rural municipalities. Mr. J. Gazzola advised that the City's waste collection contract does not expire until the year 2001 and stated that was the appropriate time to deal with this issue. Further, he pointed out that the Region had expressed intent to achieve savings from the combining of administration costs; however, he pointed out that Kitchener currently has no administrative costs in respect to the service. On motion by Councillor J. Ziegler, seconded by Councillor John Smola, it was agreed to amend Clause #1 of the report so as to remove the reference "within 6 to 8 weeks" for development of a mutually acceptable agreement. The report was then put to a vote. Voted on clause by clause. Clause #1 - Carried, As Amended. Balance of Report - Carried. Councillor M. Wagner referred to a letter dated March 3, 1997, he had written to members of Council in MARCH 3, 1997 COUNCIL MINUTES -114- CITY OF KITCHENER regards to the closing of the Seagram Museum in the City of Waterloo and the potential loss of articles and artifacts which may be of Regional origin or significance. Moved by Councillor M. Wagner Seconded by Councillor J. Ziegler "That the City of Kitchener expresses regret at the closing of the Seagram Museum because of its loss as a tourist attraction and because of the significant loss of some of our history and our heritage, and further, That the City of Kitchener strongly urges the Seagram Museum Board to allow those articles and artifacts of Regional significance to remain in the Region." Carried. Councillor Jake Smola tabled a request in response to a report from Mr. J. Gazzola on Council's 1996 remuneration and expenses. In reference to reporting requirements of The Municipal Act, he asked that the data contained in his memorandum respecting mileage expenses of approximately $155.00 be included within the annual report. Councillor J. Ziegler pointed out that when Council discussed the licensing of owners of body-rub parlours, it had been proposed to have applicants for massagist licences acknowledge that they were aware of the provisions of the by-law as a means of ensuring that they were informed and fully aware of the by-law provisions. Moved by Councillor J. Ziegler Seconded by Councillor K. Redman "That the Manager of Licensing be directed to obtain acknowledgements in writing from applicants for massagist licences, prior to the issuance of their licences, that they are aware of the provisions of Chapter 560 of the City's Municipal Code, which prohibits the owner or operator of a body-rub parlour from permitting: a) any person to perform or provide services at the body-rub parlour nude, topless or bottomless; and, b) any person under the age of eighteen to enter or remain in the body-rub parlour or any part thereof." Councillor B. Vrbanovic expressed concern with respect to part b) of Councillor Ziegler's motion as to its effect on reflexologists. Councillor J. Ziegler indicated that the by-law contains reference to sections a) and b) and that the motion was an interim measure in anticipation of development of a more comprehensive by-law. Councillor B. Vrbanovic requested that Mr. J. Shivas have regard to the reflexology issue when developing the by-law. The motion of Councillor J. Ziegler was put to a vote and Carried. Councillor G. Lorentz referred to an invitation from the Association of Municipalities of Ontario, addressed to members of Council, requesting their participation in a survey of remuneration and indemnities. Moved by Councillor G. Lorentz Seconded by Councillor B. Vrbanovic "That the Association of Municipalities of Ontario be advised that the City of Kitchener supports the Ontario Municipal Remuneration and Indemnities Surveys to be undertaken by the A.M.O. and the Municipal Information Centre." Carried. Councillor John Smola advised that he had circulated a letter dated February 27, 1997, from himself to members of Council requesting a report from the Fire Chief on certain issues related to the fire that occurred February 25, 1997 at Logel's Auto Wreckers. COUNCIL MINUTES MARCH 3, 1997 - 115- CITY OF KITCI:IENER Moved by Councillor John Smola Seconded by Councillor K. Redman "That Fire Chief J. Hancock be requested to prepare a report for consideration at the Community Services Committee meeting to be held March 17, 1997, responding to the questions raised in regards to the fire at Logel's Auto Wreckers, as outlined in correspondence from Councillor John Smola dated February 27, 1997." Carried. Members of Council consented to a request from Mr. G. Sosnoski to add an additional by-law to the agenda for three readings to amend Chapter 375 of the Municipal Code, as it implements Council's action in approving Clause #3 of the report of the Finance and Administration Committee of this date. Moved by Councillor T. Galloway Seconded by Councillor M. Wagner "That leave be given the Mover and Seconder to introduce the following by-laws, namely: (a) To further amend By-law No.94-101, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener (b) To further amend By-law No.94-101, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener (c) Being a by-law to exempt certain lots from Part Lot Control - Blocks 2 to 4 inclusive and Blocks 6 to 17 inclusive, Plan 58M-18 and Block 1, Plan 58M-20 - Activa Avenue, Bush Clover Crescent, Woodpoppy Court and Wilderness Avenue (d) Being a by-law to amend By-law 85-1, as amended, known as the Zoning By-law for the City of Kitchener - Zevest Development Corporation - 255 Highview Drive - No.96/36/H/JW (e) Being a by-law to amend By-law 85-1, as amended, known as the Zoning By-law for the City of Kitchener- W.N.C.C. #149 - 10 Pioneer Drive - No.96/42/P/JW (f) Being a by-law to amend Chapter 90 of The City of Kitchener Municipal Code regarding Local Architectural Conservation Advisory Committee (g) Being a by-law to amend Chapter 560 of The City of Kitchener Municipal Code regarding Massagists and Body-Rub Parlours (h) To confirm all actions and proceedings of the Council (i) Being a by-law to amend Chapter 375 of The City of Kitchener Municipal Code with respect to Tariff of Fees Committee of Adjustment and that the same be taken as read a first time and stand referred to the Committee of the Whole." Carried. On motion, the Council resolved itself into the Committee of the Whole to consider its agenda and Mayor R. Christy appointed Councillor G. Lorentz as Chair. On motion, the Council rose from the Committee of the Whole and Mayor R. Christy occupied the Chair. Moved by Councillor G. Lorentz Seconded by Councillor John Smola "That the proceedings and the recorded pecuniary interests and conflicts taken in the meeting of the Committee of the Whole held this date, as attached hereto and forming part of these minutes are hereby adopted and confirmed." MARCH 3, 1997 COUNCIL MINUTES - 116- CITY OF KITCI:IENER Carried. Moved by Councillor T. Galloway Seconded by Councillor M. Wagner "That the by-laws listed on the agenda for third reading, namely: (a) To further amend By-law No.94-101, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener (By-law No.97-41 ) (b) To further amend By-law No.94-101, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener (By-law No.97-42) (c) Being a by-law to exempt certain lots from Part Lot Control - Blocks 2 to 4 inclusive and Blocks 6 to 17 inclusive, Plan 58M-18 and Block 1, Plan 58M-20 - Activa Avenue, Bush Clover Crescent, Woodpoppy Court and Wilderness Avenue (By-law No.97-43) (d) Being a by-law to amend By-law 85-1, as amended, known as the Zoning By-law for the City of Kitchener - Zevest Development Corporation - 255 Highview Drive - No.96/36/H/JW (By-law No.97-44) (e) Being a by-law to amend By-law 85-1, as amended, known as the Zoning By-law for the City of Kitchener- W.N.C.C. #149 - 10 Pioneer Drive - No.961421PIJW (By-law No.97-45) (f) Being a by-law to amend Chapter 90 of The City of Kitchener Municipal Code regarding Local Architectural Conservation Advisory Committee (By-law No.97-46) City of Kitchener Municipal Code regarding (g) Being a by-law to amend Chapter 560 of The Massagists and Body-Rub Parlours (h) To confirm all actions and proceedings of the Council (i) (By-law No.97-47) (By-law No.97-48) Being a by-law to amend Chapter 375 of The City of Kitchener Municipal Code with respect to Tariff of Fees Committee of Adjustment (By-law No.97-49) be taken as read a third time, be finally passed and numbered serially by the Clerk." On motion, the meeting adjourned. Carried. MARCH 3, 1997 COUNCIL MINUTES - 117- CITY OF KITCHENER MAYOR CLERK PLANNING AND ECONOMIC DEVELOPMENT COMMITTEE - That Zone Change Application ZC 96/36/H/JW (Zevest Development Corporation) rezoning 255 Highview Drive by adding special use provision 239U to the C-1 (Convenience Commercial) Zone, be approved in the form shown in the attached "Proposed By-law", dated December 5, 1996, without conditions. It is the opinion of this Committee that approval of this application is proper planning for the City and is in conformity with the City's Municipal Plan. That Zone Change Application ZC 96/42/P/JW (Waterloo North Condominium Corporation No. 149) rezoning 10 Pioneer Drive from R-6 (Residential Six Zone) to I-2 (Community Institutional Zone) with special use provision 240U, be approved in the form shown in the revised "Proposed By-law", dated February 24, 1997, without conditions. It is the opinion of this Committee that approval of this application is proper planning for the City and is in conformity with the City's Municipal Plan. (Dealt with under delegations and Carried.) That Council receive the 1996 Annual Report of Community Mediation Services (CMS) to the City of Kitchener. That the request in the February 12, 1997 correspondence from the Board of Directors of the Centre In The Square Inc. recommending the City investigate the feasibility of re-zoning areas immediately adjacent to The Centre In The Square be referred to the Planning and Development Department for consideration in 1999 as part of the regular five (5) year Review of the Official Plan as required by the Planning Act. That the Discussion Paper entitled "SECURING OUR FUTURE, a Proposal for a New Model for Economic Development in Canada's Technology Triangle" dated February 1997 presented by the Chamber of Commerce of Kitchener & Waterloo and the Guelph Chamber of Commerce be referred to the Business and Industry Advisory Committee for consideration and report to the Planning and Economic Development Committee. COMMUNITY SERVICES COMMITTEE - That we approve a grant for the House of Friendship, in the amount of $8,002.50, representing 75% of the grant request, to assist with their operation of the Chandler Mowat Community Centre. That the Parks and Recreation Department continue to assist the Neighbourhood Associations and their volunteer committees to develop and implement quality and safe preschool programs, as is currently provided. That we express appreciation and thanks to the Kitchener-Wilmot Hydro Commission for their ongoing participation in the City of Kitchener's tree planting and naturalization program, and further, That the Mayor send a letter of appreciation on behalf of Council. That the City of Kitchener purchase the surplus school site, from the Waterloo County Board of Education, at Pioneer Drive and Homer Watson Boulevard, as per their letter of November 27, 1996, from Mr. G. Barnard, Administrator of Business Services, and further, COMMUNITY SERVICES COMMITTEE - CONT'D 4. (Cont'd) That we develop a phased series of payments over several years, relating to an agreed upon value. COUNCIL MINUTES MARCH 3, 1997 - 119- CITY OF KITCI:IENER COUNCIL MINUTES MARCH 3, 1997 - 119- CITY OF KITCI:IENER REPORTS ADOPTED BY COUNCIL FINANCE AND ADMINISTRATION COMMITTEE - That City staff report on the options available to Kitchener to stop the introduction of charitable casinos into the municipality, with such options to include those relating to licensing and zoning, and that staff suggest a series of dates for open public meetings to hear input in regard to charitable casinos, to which representatives of the affected charities and businesses would be invited to attend; and, That staff obtain a copy of the Request for Proposal issued by the Province in regard to operating a charitable casino; and further, That copies of this resolution be forwarded to the Cities of Waterloo, Cambridge and Guelph. That in 1997, the existing Votomatic Election System be replaced with an Optech IV-C, a Mark Sense Central Tabulation System at a cost of $157,626.00 U.S. (estimated Canadian cost of $215,948.00) plus applicable brokerage and shipping charges and Provincial and Federal sales taxes; and further, That notwithstanding the tendering requirements of Chapter 170 (Purchasing) of the Municipal Code, the City acquire the Optech IV-C System from Business Records Corporation. That effective March 19, 1997, Committee of Adjustment fees be increased by $10.00 to cover the cost of the reserve fund established to pay for external mediation services, as approved by Council on December 16, 1996; and further, That the Legal Department be directed to prepare a by-law to amend Chapter 375 (Tariff of Fees - Committee of Adjustment) of the Municipal Code accordingly. That consideration of the request of the City's Building Division to hire two full-time contract Building/Plumbing Inspectors be deferred and referred to the March 17 meeting of the Finance and Administration Committee pending a report on: the yearly number of inspections and building permits issued by other municipalities, including but not limited to, Waterloo, Cambridge, Guelph, Burlington and Hamilton; any other appropriate measure which would recognize Kitchener's current standard of 150 permits per inspection, per year and allow the Committee to gauge the City's current staffing level; and, what opportunities exist for employee reallocations within the Planning and Development Department. (Motion not considered as it is redundant after having been dealt with at the special Council meeting held earlier this date.) That a Class Environmental Assessment be undertaken regarding improvements to Glasgow Street between Fischer-Hallman Road and Knell Drive, with funding to be provided from Index No. 824700 (Gravel Pit Royalties) which has a current balance of $86,045.00; and further, That the recommendations and findings of the Class Environmental Assessment be incorporated into the Capital Budget. That pursuant to Section 25.4.4 (a) of Chapter 25 (Council Procedure) of the Municipal Code, and with regard to special Council meetings where the only item of business involves authorizing a subsequent in-camera session, such special meetings are to be held in the Caucus Room behind the Council Chamber. FINANCE AND ADMINISTRATION COMMITTEE - CONT'D 7. That subject to review by Management Committee, and where appropriate changes to reflect input MARCH 3, 1997 COUNCIL MINUTES - 1~0- CITY OF KITCI:IENER COUNCIL MINUTES MARCH 3, 1997 CITY OF KITCI:IENER REPORTS ADOPTED BY COUNCIL as a result of the February 24, 1997 public meeting, Council adopt, as amended, the Corporate Action Plan jointly developed by City Council and Senior Management. HERITAGE KITCHENER- 1. That Ms. S. Campbell be appointed Vice-Chairman of the Local Architectural Conservation Advisory Committee (Heritage Kitchener) for a term to expire November 30, 1997. PUBLIC WORKS AND TRANSPORTATION COMMITTEE - That the staff of the City of Kitchener and the Region be instructed to develop a mutually acceptable agreement which demonstrates that the assumption of waste collection services by the Region can ensure that the City of Kitchener taxpayer will receive the same level of service, as they do at the present time, at a lesser cost. (As Amended) That the Regional Municipality of Waterloo be advised that the City of Kitchener would prefer if waste collection responsibilities were not transferred until such time as the City's existing contract with Browning Ferris Industries has expired, which will take place on January 31,2000. That Kitchener City Council waive the tendering process for acquisition of digital aerial orthophotography for the City GIS and IIMS Projects and award the contract to Northway Map Technology Limited for a fee of $73,540.00 plus PST and GST, and further, That the cost of the acquisition be allocated to the GIS Capital Account #345141, with a 97 allocation of $250,000.00. COUNCIL MINUTES MARCH 3, 1997 - 121 - CITY OF KITCHENER COMMITTEE OF THE WHOLE BY-LAWS AS LISTED ON THE AGENDA - 2ND READING - It was resolved: "That the by-laws considered by this Committee be taken as read a second time and be recommended for enactment." REPORT OF THE INTERIM CHIEF ADMINISTRATIVE OFFICER - Requests for Subsidy Allocation It was resolved: "That the Mayor and Clerk be authorized to execute Request No. 1 with the Ministry of Transportation pursuant to The Public Transportation and Highway Improvement Act for the allocation of subsidy funds for the provision of transportation for physically disabled persons for the year 1997 in the amounts of: Capital: $ 29,400. Operating: $654,254." - and - "That the Mayor and Clerk be authorized to execute Request No. 1 with the Ministry of Transportation pursuant to The Public Transportation and Highway Improvement Act for the allocation of subsidy funds for the year 1997 in the amounts of: $1,749,270. for the Capital Assistance Programme $2,979,214 for the Transit Operating Assistance Programme." Body Rub Parlour Licences It was resolved: "That Mr. Frank S. Thomas be granted a Body Rub Parlour licence, for Creative Relaxation Centre, 1601 River Road East, Kitchener, for the year 1997, and further, That Mr. Frank S. Thomas be granted a Massagist licence for the year 1997." - and - "That Ms. Malgorzata Deptulski be granted a Body Rub Parlour licence, for Cleopatra, 280 Victoria Street North, Kitchener, for the year 1997." - and - "That Ms. Elisabeth Szenyi be granted a Body Rub Parlour licence, for Oasis Massage, 1232 King Street East, Kitchener, for the year 1997, and further, That Ms. Elisabeth Szenyi be granted a Massagist licence for the year 1997." Massaqist's Licences It was resolved: "That the Manager of Licensing be authorized to issue a Massagist's Licence to Tracey Sampson as per her application dated February 12, 1997." - and - COUNCIL MINUTES MARCH 3, 1997 CITY OF KITCHENER COUNCIL MINUTES MARCH 3, 1997 CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL COUNCIL MINUTES MARCH 3, 1997 - 122 - CITY OF KITCHENER COMMITTEE OF THE WHOLE B. REPORT OF THE INTERIM CHIEF ADMINISTRATIVE OFFICER - (CONT'D) 3. Massaqist's Licences (Cont'd) "That Ms. Kerri Kozicki be granted a Massagist licence for the year 1997, and further, That Ms. Dana Gardiner be granted a Massagist licence for the year 1997." 4. Encroachment Aqreement - CENTRE WARD Mr. L.W. Neil advised the Committee that he had received a call after closing time this date from Mr. D. Heron of MacNaughton, Hermsen, Britton, Clarkson Planning Limited who advised that, following discussion with Mr. V. Labreche, there was uncertainty as to the need for adoption of a proposed resolution respecting an encroachment agreement with the Bank of Montreal, 1074 King Street East, to permit the construction of a City owned bus shelter and concrete pad. The Committee was informed that it had not been possible to verify this issue at a staff level. Mr. J. Shivas indicated there was no reason why the item could not be withdrawn at this time. On motion, the Committee agreed to withdraw the staff recommendation from the agenda on the understanding that it could be reconsidered at a future meeting, if required. 5. Transfer of One Foot Reserve - SOUTH WARD It was resolved: "That the Mayor and Clerk be authorized to execute a transfer in favour of The Regional Municipality of Waterloo for .30 metre (1') Reserve Block 137, Registered Plan 1770 for the purpose of assuming the responsibility for the noise wall constructed in this Block." Councillor T. Galloway requested that, in future, the Legal Department provide some indication of municipal address in such resolutions to assist in locating the property under consideration. 6. Charitable Refreshment Stand Licence It was resolved: "That the Sunshine Foundation of Canada, Kitchener-Waterloo Chapter, P.O. Box 1785, Station C, Kitchener, Ontario, N2G 4R3, be granted permission to operate a refreshment stand, in front of the Zehrs at 700 Strasburg Road, Kitchener, on March 20-22, 1997, inclusive, provided that the necessary Licence and Health and Fire approvals are obtained." 7. Bazaar and Raffle Lottery Licence It was resolved: "That the City of Kitchener has no objection to Lottery Licences being issued to Owl Child Care Services of Ontario, 1601 River Road East, Unit 8, Kitchener, to conduct a 50/50 MARCH 3, 1997 COUNCIL MINUTES - 123- CITY OF KITCI:IENER MARCH 3, 1997 COUNCIL MINUTES - 123- CITY OF KITCI:IENER REPORTS ADOPTED BY COUNCIL Draw and Raffle for a 50's and 60's dance during a Video Jukebox Roadshow at the Bingeman Park Lodge, Kitchener, on April 26, 1997." 8. Tenders The tenders were dealt with under delegations. MARCH 3, 1997 COUNCIL MINUTES - 123 - CITY OF KITCHENER COMMITTEE OF THE WHOLE REPORT OF THE INTERIM CHIEF ADMINISTRATIVE OFFICER - (CONT'D) 9. Kitchener-Wilmot Hydro - Sale of Surplus Land - STANLEY PARK WARD It was resolved: "That the City accepts an offer from the Hydro-Electric Commission of Kitchener-Wilmot to transfer its surplus Substation #13 being Part of Lot 57, German Company Tract, to the City for the sum of $15,437.00, and further, That the Mayor and Clerk are hereby authorized to execute all necessary documentation as required by the City Solicitor." 10. Massaqist Licences It was resolved: "That Ms. Colleen Tomlinson be granted a Massagist licence for the year 1997, and further, That Ms. Melissa Berry be granted a Massagist licence for the year 1997, and further, That Ms. Lynn Brown be granted a Massagist licence for the year 1997." - and - "That Ms. Sari Grossman be granted a Massagist licence for the year 1997." 11. Lease- Elections Canada It was resolved: "That the City lease the vacated Information Services Division space to Elections Canada for the period of April 1 to May 9, 1997, at the same rate of rent that was paid to the Corporation in 1993 for the same purpose at 59 Frederick Street, and further, That the amenities that are requested in other portions of the building be made available, if possible, and further, That the Acting Chief Administrative Officer be authorized to award the tender for the renovations on the 8th floor on March 6, 1997, the day of its closing, in order to expedite MARCH 3, 1997 COUNCIL MINUTES - 194 - CITY OF KITCI:IENER COUNCIL MINUTES MARCH 3, 1997 - 194- CITY OF KITCI:IENER 12. REPORTS ADOPTED BY COUNCIL the program to vacate the ground floor on time to meet the needs of Elections Canada." In-Camera Meetinq - March 3, 1997 It was resolved: "That an in-camera meeting of City Council be held immediately following the regular Council meeting of this date to consider a matter subject to solicitor-client privilege."