HomeMy WebLinkAboutCouncil Agenda - 2019-08-26
COUNCIL AGENDA
MONDAY, AUGUST 26, 2019 CITY OF KITCHENER
7:00 P.M. - COUNCIL CHAMBER (TELEVISED) 200 KING STREET WEST
1. COMMENCEMENT
Singing of "O Canada".
2. MINUTES
Minutes to be accepted as mailed to the Mayor and Councillors (regular meeting held June 24,
2019 and special meetings held June 24 & August 12, 2019) Councillor S. Marsh.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
4. COMMUNICATIONS REFERRED TO FILE NIL
5. PRESENTATIONS
a.
her sustained and significant volunteer efforts.
b. Tara Bedard and Karen Spencer, Immigration Partnership Council for Waterloo Region,
regarding immigration in Kitchener.
6. DELEGATIONS
a. Notice has been given for any member of the public to speak for or against a by-law to name
private roads within a residential development located in the Rosenberg Community at 1650,
1670, 1690 and 1720 Fischer Hallman Road as Jessica Crescent and Rachel Crescent, listed
at Items 11.d. and 14.d.
b. Notice has been given for any member of the public to speak for or against a by-law to name
a private road within a condominium development located at 155 Westwood Drive as
Gleason Crescent, listed as Items 11.e. and 14.e.
c. Brigid Loveday Regarding a sign variance application for 150 Pioneer Drive, listed as item
3 on the Committee of the Whole agenda.
d. Philip Craig Regarding parking prohibitions on St. George Street.
e. Paul Britton Regarding HPA-2019-V-010 30-40 Margaret Avenue, listed as item 1 under
the Heritage Kitchener report dated August 6, 2019.
7. REPORTS OF COMMITTEES
8. UNFINISHED BUSINESS - NIL
9. NEW BUSINESS
a. Province of Quebec Bill 21 Councillor M. Johnston has given notice that she will
introduce the following motion for consideration this date:
WHEREAS hate crimes against religious minorities are growing in Canada; and,
WHEREAS the City of Kitchener fully supports every citizen's right to choose what they
wear and condemns the Province of ,
WHEREAS the City values religious freedom for Sikhs, Jews, Muslims, Christians and
people of all faiths, and acknowledges the harm the Province of
inflict on those who sincerely seek to follow the practices of their faith and dictates of their
conscience;
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COUNCIL AGENDA
MONDAY, AUGUST 26, 2019 CITY OF KITCHENER
7:00 P.M. - COUNCIL CHAMBER - 2 - 200 KING STREET WEST
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THEREFORE BE IT RESOLVED that the City of Kitchener denounces the Province of
Quebec's Bill 21; and,
THEREFORE BE IT FINALLY RESOLVED that Kitchener city council affirms our
commitment to the principles of equity, diversity and inclusion for all of our residents,
which includes support for religious freedom and the preservation of the rights of
minorities.
b. Producer Requirements for Packaging Councillor B. Ioannidis has given notice that he will
introduce the following motion for consideration this date:
WHEREAS the Province of Ontario, through the Ministry of the Environment,
Waste
WHEREAS producer responsibility has not been adequately addressed by the Province
of Ontario; and,
WHEREAS a successful deposit/return program for single use plastic, aluminum and
metal drink containers has been in existence in other Provinces in Canada including
Newfoundland, Nova Scotia and British Columbia; and,
WHEREAS these successful programs have eliminated many of these containers from
the natural environment; and,
WHEREAS the City of Kitchener is committed to climate action and understanding our
role as a municipality in a globalized world and the need to be prepared for the effects of
climate change; and,
WHEREAS the City of Kitchener has declared a climate emergency with the directive to
provide continued support to corporate and community climate action;
THEREFORE BE IT RESOLVED that the City of Kitchener call upon the Province of
return program for single use plastic,
aluminum and metal drink containers; and,
BE IT FURTHER RESOLVED that the Province of Ontario be requested to review
producer requirements and look for extended producer responsibility for all packaging;
and,
BE IT FINALLY RESOLVED that this resolution be forwarded to the Honourable Premier
of Ontario; the Minister of the Environment, Conservation and Parks; the Minister of
Municipal Affairs and Housing; the Local Members of Provincial Parliament; the
Association of Municipalities of Ontario; the Region of Waterloo and all Municipalities
within the Province of Ontario.
c. Single-use disposable wipes Councillor B. Ioannidis has given notice that he will introduce
the following motion for consideration this date:
WHEREAS in 2018 the City of Kitchener implemented a sustainable funding model Water
ensure the safe delivery of these valued utilities; and,
WHEREAS in 2018 a multi-year initiative approved through the WIP has already improved
several key measures of water quality, and proactive maintenance has reduced the risk
of flooding in high-risk areas; and,
COUNCIL AGENDA
MONDAY, AUGUST 26, 2019 CITY OF KITCHENER
7:00 P.M. - COUNCIL CHAMBER - 3 - 200 KING STREET WEST
__________________________________________________________________________________________
WHEREAS in 2018 the City has already seen a number of impacts due to the
implementation of the WIP including: 48% decrease in complaints related to discoloured
water; Storm main repairs increased by 27 per cent; 300 metric tonnes of sediment
removed from catch basins; and, 2,200 properties protected against backflow and cross-
connection contamination; and,
WHEREAS Single-use wipes are a $6-billion industry and growing, and are now being
advertised as the clean alternative to toilet paper and are safe to flush; and,
WHEREAS there is no one standard for what the word
WHEREAS Single-use wipes are in fact not safe to flush as they are buoyant; are not
biodegradable; and, are unable to break down into small pieces quickly; and,
WHEREAS Single-use wipes accumulate in the sewer system and eventually clog the
sanitary sewer system costing municipalities hundreds of millions of dollars in additional
repairs and maintenance costs each year to municipal sewer systems across the country;
and,
WHEREAS there is a lack of public awareness of the impact caused by non-flushable
wipes being flushed down toilets and consumer education and outreach could play a large
part in reducing the impact;
THEREFORE BE IT RESOLVED that the City of Kitchener lobby the Federal
Government, to review regulations related to consumer packaging on single-use wipes to
remove the word flushable; and,
BE IT FINALLY RESOLVED that this resolution be forwarded to the Right
Honourable Prime Minister of Canada; the Honourable Premier of Ontario; the Minister
of the Environment, Conservation and Parks; the Minister of Municipal Affairs and
Housing; the Association of Municipalities of Ontario; the Local Members of Provincial
Parliament; the Region of Waterloo; and, all Municipalities within the Province of Ontario.
d. Regional Council Update Mayor B. Vrbanovic.
10. QUESTIONS AND ANSWERS
11. BY-LAWS --- 1ST READING
a) Being a by-law to designate the property municipally known as 50 Brookside Crescent in
the City of Kitchener as being of historic and cultural heritage value or interest.
b) Being a by-law to provide for the establishing and laying out of part of Erinbrook Drive as
public highway in the City of Kitchener. (Conveys 0.3m reserves pursuant to conditions of
Subdivision 30T-88054.)
c) Being a by-law to provide for the establishing and laying out of part of Field Sparrow
Crescent as public highway in the City of Kitchener. (Conveys 0.3m reserves pursuant to
conditions of Subdivision 30T-04210.)
d) Being a by-law to name private roads as Jessica Crescent and Rachel Crescent in the City
of Kitchener.
e) Being a by-law to name a private road as Gleason Crescent in the City of Kitchener.
f) To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of
motor vehicles on private property. (Amends By-law 2010-190 to add or delete areas of
jurisdiction.)
COUNCIL AGENDA
MONDAY, AUGUST 26, 2019 CITY OF KITCHENER
7:00 P.M. - COUNCIL CHAMBER - 4 - 200 KING STREET WEST
__________________________________________________________________________________________
g) Being a by-law to amend Chapter 110 of the City of Kitchener Municipal Code regarding By-
law Enforcement.
Officers.)
h) To further amend By-law No. 2008-117, being a by-law to authorize certain on-street and
off-street parking of vehicles for use by persons with a disability, and the issuing of permits
in respect thereof. (Amends By-law 2008-117 to add or delete areas of jurisdiction.)
i) To further amend By-law No. 88-171, being a by-law to designate private roadways as fire
routes and to prohibit parking thereon. (Amends by-law 88-171 to add or delete areas of
jurisdiction.)
j) Being a by-law to amend Chapter 101 of The City of Kitchener Municipal Code with respect
to Appointment of Staff. (Amends Chapter 101 of the Municipal Code to add or delete names
of Officers.)
k) Being a by-law to exempt certain lots from Part Lot Control Block 189 and Part of Block
190, Registered Plan 58M-631 Reistwood Drive, Stonehill Avenue and Tartan Avenue.
(Exempts lands shown on Reistwood Drive, Stonehill Avenue and Tartan Avenue from Part
Lot Control for a two year period.)
l) To confirm all actions and proceedings of the Council
12. COMMITTEE OF THE WHOLE
Chair, Councillor S. Marsh.
13. REPORT OF THE COMMITTEE OF THE WHOLE
14. BY-LAWS --- 3RD READING
a) Being a by-law to designate the property municipally known as 50 Brookside Crescent in
the City of Kitchener as being of historic and cultural heritage value or interest.
b) Being a by-law to provide for the establishing and laying out of part of Erinbrook Drive as
public highway in the City of Kitchener.
c) Being a by-law to provide for the establishing and laying out of part of Field Sparrow
Crescent as public highway in the City of Kitchener.
d) Being a by-law to name private roads as Jessica Crescent and Rachel Crescent in the
City of Kitchener.
e) Being a by-law to name a private road as Gleason Crescent in the City of Kitchener.
f) To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking
of motor vehicles on private property.
g) Being a by-law to amend Chapter 110 of the City of Kitchener Municipal Code regarding
By-law Enforcement.
h) To further amend By-law No. 2008-117, being a by-law to authorize certain on-street and
off-street parking of vehicles for use by persons with a disability, and the issuing of permits
in respect thereof.
i) To further amend By-law No. 88-171, being a by-law to designate private roadways as
fire routes and to prohibit parking thereon.
j) Being a by-law to amend Chapter 101 of The City of Kitchener Municipal Code with respect
to Appointment of Staff.
COUNCIL AGENDA
MONDAY, AUGUST 26, 2019 CITY OF KITCHENER
7:00 P.M. - COUNCIL CHAMBER - 5 - 200 KING STREET WEST
__________________________________________________________________________________________
k) Being a by-law to exempt certain lots from Part Lot Control Block 189 and Part of Block
190, Registered Plan 58M-631 Reistwood Drive, Stonehill Avenue and Tartan Avenue.
l) To confirm all actions and proceedings of the Council.
COMMITTEE OF THE WHOLE AGENDA
MONDAY, AUGUST 26, 2019
CHAIR COUNCILLOR S. MARSH
ND
A. BY-LAWS LISTED ON THE AGENDA 2 READING
That the by-laws considered by this Committee be taken as read a second time and be
recommended for enactment.
B. ADMINISTRATIVE REPORTS
1. Tenders
Attached are reports from M. Fisher, Director of Procurement, recommending:
i. FIN-19-063 T19-125 One(1) Special Operation Fire Truck
That Tender T19-125 One (1) Special Operation Fire Truck, be awarded to
Metz Fire & Rescue, Guelph, Ontario, at their tendered price in US dollars
of $607,818.38, plus H.S.T. of $79,016.39, for a total of $686,834.77 USD.
ii. FIN-19-067 City of Guelph Cooperative Tender 19-129 Supply and Delivery of
Treated and Coarse Highway Salt
Tender 19-129 Supply and Delivery of Treated and Coarse Highway Salt,
be awarded to Compass Minerals Canada Corp., Mississauga, Ontario, at
their tendered unit prices for the 2019/2020 winter season, with an option
to renew for five (5) additional twelve (12) month terms.
iii. FIN-19-068 FPO19-117 Supply and Delivery of Janitorial Products
of the Region of Waterloo Cooperative
Tender, Reference Number: T2019-124, Supply and Delivery of Janitorial
Products, be awarded to Weber Supply Company, Kitchener, Ontario, at
their tendered unit prices for a three (3) year term, with an option to renew
for two (2) additional two (2) year terms.
iv. FIN-19-069 T19-107 Snow Blowing Cul-de-Sacs and T19-157 Snow Blowing
Cul-de-Sacs
That Tender T19-107 Snow Blowing Cul-de-Sacs, be awarded as follows:
Moorefield Excavating, Harriston, Ontario, Zone 7, at their tendered hourly
rate, plus a standby rate of $1,300. per month for five (5) months effective
annually from November to March inclusive;
Beastmaster Farm, Breslau, Ontario, Zone 6, at their tendered hourly rate,
plus a standby rate of $1,300. per month for five (5) months effective
annually from November to March inclusive;
That Tender T19-157 Snow Blowing Cul-de-Sacs, be awarded as follows:
Conestoga Contracting Group Inc., Elmira, Ontario, Zones 5, 8 and 9, at
their tendered hourly rate, plus a standby rate of $1,300. per month for each
zone for five (5) months effective annually from November to March
inclusive;
All for a three (3) year term, with an option to renew for one (1) additional
two (2) year term.
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COMMITTEE OF THE WHOLE AUGUST 26, 2019
B. ADMINISTRATIVE REPORTS - CONT'D
v. FIN-19-071 P19-144 Professional Services Building Condition Assessments,
Energy Audits and Accessibility Audits
That Proposal P19-144 Professional Services Building Condition
Assessments, Energy Audits, and Accessibility Audits be awarded to
WalterFedy Inc., Kitchener, Ontario, at their tendered price of $181,450.,
including provisional items of $87,000. plus H.S.T. of $23,588.50, for a total
of $205,038.50, based on a satisfactory contract being negotiated and an
upset fee being established.
2. FIN-19-064 Applications for Cancellation, Refund, Reduction of Taxes
Attached is Financial Services Department report FIN-19-064 (F. Abdulhadi), dated
August 8, 2019.
That the applications to City Council for cancellation, reduction, refund of taxes
totalling $545,825.47 as attached to Financial Services Department report FIN-19-
064, be approved, pursuant to Section 357 of the Municipal Act.
3. COR-19-036 Sign Variances 907 Frederick Street, Units 3, 4 & 5; 150 Pioneer
Drive; and, 2960-3050 Kingsway Drive
Attached is Corporate Services Department report COR-19-036 (D. Saunderson), dated
July 26, 2019.
That the application of 2541915 ONTARIO INC. (SG 2019-010 - 907 Frederick
Street, Units 3, 4 & 5) requesting permission to legalize an existing facia sign
having a width of 96% of the building elevation rather than the maximum permitted
width of 90%, on Lot 6, Plan 712, Block B, Plan 928, 907 Frederick Street, Units
3, 4 and 5, Kitchener, Ontario, BE APPROVED, subject to the following conditions:
1. That the owner shall obtain a sign permit from the Planning Division; and
further,
2. That the owner shall complete the above noted Condition 1 prior to September
21, 2019. Any request for a time extension must be approved in writing by the
Manager of Development Review (or designate), prior to the completion date
set out in this decision. Failure to fulfill these conditions will result in this
approval becoming null and void.
- and -
That the application of CITY OF KITCHENER (SG 2019-015 - 150 Pioneer Drive)
requesting permission to replace the existing sign with a ground-supported sign
having automatic changing copy located 59m from a residential zone rather than
the required 100m; and, for the sign to have an area of 4.6 sq.m. rather than the
maximum permitted 3 sq.m., on Part Block L, Registered Plan 1318, 150 Pioneer
Drive, Kitchener, Ontario, BE APPROVED, subject to the following conditions:
1. That approval of sign variance Application SG 2019-014 be generally as per
the plans submitted with the application.
2. That the owner shall obtain a sign permit for the proposed business from the
Planning Division.
3. That the owner shall ensure the automatic changing copy shall not contain
flashing, intermittent or moving lights and that the rate of change in the content
of the graphics shall remain static for a minimum of six (6) seconds in
accordance with the Sign By-law.
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COMMITTEE OF THE WHOLE AUGUST 26, 2019
B. ADMINISTRATIVE REPORTS - CONT'D
4. That the owner shall ensure the automatic changing copy portion of the sign
is turned off between the hours of 11:00 p.m. and 6:00 a.m.
5. That the owner shall provide a site plan demonstrating that the sign location
is outside the Driveway Visibility Triangle (DVT) to the satisfaction of the
Director of Transportation Services.
6. That the owner shall complete the above noted Conditions 1 to 5 no later than
November 1, 2019. Any request for a time extension must be approved in
writing by the Manager of Development Review (or designate) prior to the
completion date set out in the decision. Failure to fulfill these conditions will
result in this approval becoming null and void.
- and -
That the application of CADILLAC FAIRVIEW (SG 2019-015 - 2960-3050
Kingsway Drive) requesting permission for an existing commercial plaza (Fairview
Mall) to have three signs located on the subject property requiring variances from
the Sign By-law specifically as follows:
Water Tower Ground-Supported Sign (located adjacent to Fairway Road
South), having a height of 15.24m rather than the maximum permitted height
of 7.5m; a sign area of 21.33 sq.m. rather than the maximum permitted 20
sq.m.; to have a separation distance from another ground-supported sign on
the subject property of 15.4m rather than the required 50m; and, to have no
civic address on the sign whereas the By-law requires all ground-supported
signs to have a civic address; and,
Smoke Stack Fascia Sign (Located on the Fairway Road South side of the
building adjacent to the former Sears Building), having a sign located on an
architectural feature whereas the By-law does not permit signs on an
architectural feature; and further,
Roof Sign (Former Sears façade Fairway Road South), having a sign area of
54.22 sq.m. rather than the maximum permitted 10 sq.m.; and, to permit the
supporting structure to be visible/not screened whereas the By-law requires the
support structures to be screened, on Part Lot 4, Plan 962, Part Lots 10 & 14,
Plan 961, being Parts 1-6, 22, 24 & 25 on Reference Plan 58R-1539, 2960
Kingsway Drive, Kitchener, Ontario, BE APPROVED, subject to the following
conditions:
1. That the owner shall obtain sign permits for each sign prior to
installation.
2. That the owner shall ensure final sign designs and supporting
structures are consistent with the overall dimensions, materials, style,
and locations provided in support of sign variance Application SG
2019-
4. COR-19-037 Prohibited Dog Designation Appeal - McIntyre
Attached is Corporate Services Department report COR-19-037 (J. Rodrigues), dated
July 18, 2019.
That the decision of the Dog Designation Appeal Committee regarding an appeal
filed by Ms. Jamie McIntyre, wherein the Committee affirms the Prohibited Dog
Central
Ontario, be ratified and confirmed.
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COMMITTEE OF THE WHOLE AUGUST 26, 2019
B. ADMINISTRATIVE REPORTS - CONT'D
5. COR-19-038 Appointments to Economic Development Advisory Committee
Attached is Corporate Services Department report COR-19-038 (C. Tarling) dated August
2, 2019.
That Matthew Kruschack be appointed as the Technology Sector representative
for the Economic Development Advisory Committee for the term ending November
30, 2020; and,
That Shannon Weber be appointed as the Education Sector representative for the
Economic Development Advisory Committee for the term ending November 30,
2020.
6. COR-19-041 Encroachment Request 18 Guelph Street Sidewalk and
Landscaping
Attached is Corporate Services Department report COR-19-041 (E. Kearney) dated
August 13, 2019.
Subject to staff approval, that the Mayor and Clerk be authorized to execute an
Encroachment Agreement, satisfactory to the City Solicitor, with the owner of the
property municipally known as 18 Guelph Street to authorize the installation of a
sidewalk and landscapin
7. COR-19-042 Encroachment Request
Conduit Installation
Attached is Corporate Services Department report COR-19-042 (E. Kearney) dated
August 14, 2019.
Subject to staff approval, that the Mayor and Clerk be authorized to execute an
Spadina Road and Que
8. INS-19-014 Land Exchange with Waterloo Regional District School Board
Attached is Infrastructure Services Department report INS-19-014 (D. McGoldrick) dated
August 21, 2019.
Block 29, Plan 58M-622, be declared
That the Mayor and Clerk be authorized to execute a land exchange agreement
between the Waterloo Region District School Board and the City of Kitchener
under which the parties shall exchange lands for the development of the Tartan
Avenue Elementary School (including the Huron-Brigadoon Community Centre)
and the development of a neighbourhood Park, said agreement to be satisfactory
to the City Solicitor; and further,
That the Mayor and Clerk be authorized to execute all documentation required to
complete the transaction, said documentation to be satisfactory to the City
Solicitor.
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COMMITTEE OF THE WHOLE AUGUST 26, 2019
C. FOR INFORMATION
9. FIN-19-061 Summary of Bid Solicitations Approved by the Director of
Procurement (April 1, 2019 June 30, 2019.)
Attached is Financial Services Department report FIN-19-061 (M. Fisher) dated August
16, 2019.
10. FIN-19-066 Summary of Tenders Approved by the Chief Administrative Officer
Attached is Financial Services Department report FIN-19-066 (M. Fisher) dated August
14, 2019.
11. COR-19-040 Integrity Commissioner Annual Report July 1, 2018 to June 30, 2019
Attached is Corporate Services Department report COR-19-040 (C. Tarling) dated August
2, 2019.
Rise and Report
REPORT TO:Committee of the Whole
DATE OF MEETING:2019-08-26
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Polina Semenov,ProcurementSpecialist,519-741-2200 ext. 7037
WARD (S) INVOLVED:N/A
DATE OF REPORT:2019-07-25
REPORT NO.:FIN-19-063
SUBJECT:T19-125 One (1) Special Operation Fire Truck
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T19-125 One (1) Special Operation Fire Truck,be awarded to Metz Fire &
Rescue,Guelph, Ontario, at their tendered price in US dollars of $607,818.38, plus H.S.T.
of $79,016.39, for a total of $686,834.77 USD.
BACKGROUND:
This unit will replace unit4526asapproved for replacement in the 2019 Fire Department Fleet
Capital Forecast. After assessment, this unit was deemed too costly to operate and maintain
and does not have the safety features that are present in modern day apparatus, such as
airbags, stability control and rollover protection. The unit being replaced is 18 years old with a
17year life cycleandhas reached its expected life cycle for fire operations. This unithas no
reserve dutyandwill be sold upon receipt of the new unit.
Productiontime foraspecial operation firetruck is approximately twelve (12) months.Expected
deliveryof this unitis the third quarter of 2020.
REPORT:
Tenders were advertised publicly on the City of Kitchenerwebsite. Documents were downloaded
by seven (7) interested parties and by the closing date of Monday July 22,2019, four (4) tenders
had been received.
The following tenders were received:
Bid Price
Metz Fire & Rescue Guelph ON$686,834.77USD*
Safetek Emergency Vehicles Ltd. Abbotsford BC$709,272.75USD
Resqtech Systems Inc. Woodstock ON $730,545.00USD
Commercial Emergency Equipment Delta BC$841,343.76USD
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
1.i - 1
Tender pricing was requested in US dollars in order to obtain competitive bids without additional
margins being added to account for currency fluctuations between order placement and date of
delivery.
The tender was reviewed by R. Gilmore,Deputy Fire Chief and D. Coghlin, Master Mechanic-
Firefighter,who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable and the upset limit is higher than the
funding available (B) for this project. Funding for this project is included within the approved
capital budget. The estimated deficit (E) will be funded from the Fire Fleet capital account with
savings in the smaller equipment replacements.
T19-125
Fire Hazmat Truck Replacement
Estimated Cost for this Tender
Tender T19-125 costs, including HST in US Dollars686,834.77
Exchange Rate at July 24th, 20191.314
Tender T19-125 costs, including HST converted to Cdn Dollars902,500.89
less: HST rebate(89,770.84)
Net Cost Being Awarded812,730.04 A
Projected Costs for Equipment to Outfit the Vehicles100,000.00
Total Estimated Cost$912,730.04 C
Budget for this Tender
Fire Fleet Capital Account830,000.00
Total Budget for this tender$830,000.00 B
Total Estimated Surplus/(Deficit) $(82,730.04)E
*This tender is in US Dollars and has been converted to Cdn using the July 24th, 2019 exchange
rate of 1.314.
The actual exchange rate will be based on the delivery date of the truck so this is just an estimate.
1.i - 2
COMMUNITY ENGAGEMENT:
INFORM This
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.i - 3
REPORT TO:Committee of the Whole
DATE OF MEETING:2019-08-26
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Steve Rudak, Procurement Specialist,519-741-2200 ext. 7213
WARD (S) INVOLVED:All
DATE OF REPORT:2019-08-12
REPORT NO.:FIN-19-067
SUBJECT:City of Guelph Cooperative Tender 19-129
Supply and Delivery of Treated and Coarse Highway Salt
_________________________________________________________________________________________
RECOMMENDATION:
the City of GuelphCooperative Tender 19-129
Supply and Delivery of Treated and Coarse Highway Salt, be awarded to Compass
Minerals Canada Corp., Mississauga, Ontario, at their tendered unit prices for the
2019/2020 winter season, with an option to renew for five (5) additional twelve (12) month
terms.
BACKGROUND:
This is a co-operative tender issued by the City of Guelph(Lead Agency) on behalf of the Guelph
Co-operative Purchasing Group and the Grand River Cooperative Procurement Group
(GRCPG).Participating agencies included:Centre Wellington, City of Brantford, City of
Cambridge, City of Guelph, City of Kitchener, City of Waterloo, Wellington County, Region of
Waterloo, Township of Erin, Township of Wellesley, Township of Wilmot Township, Township of
Woolwich, Township of North Dumfries Township, Township of Guelph-Aramosa, University of
Waterloo, Brant County and Wilfrid Laurier University.
The tender is based on fixed unit prices for the 2019/2020 winter season. Rate increases for the
five (5) option years, will be based on the Consumers Price Index as published on the Statistics
Canada website.
The average annual spend for highway coarse salt over the past six(6) years was
$1,362,487.33.The actual spend will depend on the level of activity throughout the term of the
contract.
REPORT:
Tenders were advertised publicly on the City of Guelphwebsite. Documents were downloaded
by three (3)interested parties and by the closing date of Wednesday July 24, 2019, three (3)
tenders had been received.
1.ii - 1
The following tenders were received:
Bid Pricefor
allAgencies
K+S Windsor Salt LtdMississauga ON$ 0
Cargill Salt, Road Safety Division of Cargill LtdOshawa ON$ 2,800,993.86
Compass Minerals Canada Corp.Mississauga ON$10,502,737.00*
The tender received from K+S Windsor Salt Ltd., was not completedand disqualified.
The tender received from Cargill Salt, Road Safety Division of Cargill Ltd, was for treated salt
only,the City uses coarse highway salt.
The unit price for highway coarse salt has increased 19.8% from the 2018 contract.
The tender was reviewed by C. Rendell, Purchasing Agent,City of Guelphand S. Berry,
Manager Maintenance Operations,City of Kitchener, who concur with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
Funding will be provided from variousoperating accounts.
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.ii - 2
REPORT TO:Committee of the Whole
DATE OF MEETING:2019-08-26
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Adam Buchholtz, Associate Procurement Specialist,519-741-2200 ext.
7217
WARD (S) INVOLVED:N/A
DATE OF REPORT:2019-07-17
REPORT NO.:FIN-19-068
SUBJECT:FPO19-117 Supply and Delivery of Janitorial Products
__________________________________________________________________________________________
RECOMMENDATION:
That the City of Kitchenerportion of the Region of Waterloo Cooperative Tender,
Reference Number: T2019-124, Supply and Delivery of Janitorial Products,be awardedto
Weber Supply Company,Kitchener,Ontario, at their tendered unit prices for a three (3)
year term, with an option to renew for two(2) additional two (2) yearterms.
BACKGROUND:
This is a co-operative tender issued by the Region of Waterloo(Lead Agency) on behalf of the
Grand River Co-operative Purchasing Group (GRCPG). Participating agencies included:
Region of Waterloo, City of Kitchener, City of Waterloo, Wilfrid Laurier University, Waterloo
Regional Police Service, and Upper Grand District School Board.
The tender is based on fixed unit prices on an estimated representative sampling of high volume
cleaning chemicals, paper products, garbage bags, and general suppliespurchased over the
last year.
-operative tenderis estimated at $97,233.27, for a one
(1)year period, for high volume janitorial productslisted in the tender.The average annual spend
for all janitorial products over the past seven(7) years was $144,841.42, before taxes. The
actual spend will depend on the level of activity throughout the term of the contract.
REPORT:
Tenders were advertised publicly on the Region of Waterloowebsite. Documents were
downloaded by eleven(11) interested parties and by the closing date of Monday June 3, 2019,
six(6) tenders had been received.
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1.iii - 1
The following tenders were received:
Bid Price
Weber Supply CompanyKitchener ON$624,796.02*
Superior Solutions Ltd.Oakville ON$659,517.27
Flexo ProductsNiagara Falls ON$673,152.38
Checkers Cleaning SupplyLondon ON$725,535.27
Wood Wyant Canada Inc.Mississauga ON$760,649.75
Swish Maintenance Ltd.Whitby ON$760,853.32
The price forjanitorial products (cleaning chemicals, paper products, garbage bags and general
supplies)has decreased 14% from the 2018/19contract.
The tender was reviewed by T. Reay, Supervisor of Procurement, Region of Waterloo,C.
Crespo, Senior Buyer, Wilfrid Laurier University, S. Agnello, Manager Materials Management &
Fleet, Waterloo Regional Police Service, J. Poetker, Buyer, City of WaterlooandT. Foerster,
Buyer,Upper Grand District School Board,who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts.
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.iii - 2
REPORT TO:Committee of the Whole
DATE OF MEETING:2019-08-26
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Steve Rudak, Procurement Specialist,519-741-2200 ext. 7213
WARD (S) INVOLVED:All
DATE OF REPORT:2019-08-14
REPORT NO.:FIN-19-069
SUBJECT:T19-107Snow Blowing Cul-de-Sacs and
T19-157 Snow Blowing Cul-de-Sacs
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T19-107 Snow Blowing Cul-de-Sacs,be awarded as follows:
Moorefield Excavating, Harriston, Ontario, Zone 7, at their tendered hourly rate,plus a
standby rate of $1,300. per month for five (5) months effective annually from November
to March inclusive;
BeastmasterFarm, Breslau, Ontario, Zone 6,at their tendered hourly rate, plus astandby
rate of $1,300. per month for five (5) months effective annually from November to March
inclusive;
That Tender T19-157 Snow Blowing Cul-de-Sacs,be awarded as follows:
Conestoga Contracting Group Inc., Elmira, Ontario, Zones 5, 8 and9, at their tendered
hourly rate,plus astandby rate of $1,300. per monthfor each zone for five (5) months
effective annually from November to March inclusive;
allfor a three (3)year term, with an option to renew for one (1) additional two (2) year
term.
BACKGROUND:
The City retains contractor(s) for the provision of snow blowing cul-de-sacs and other roadways
within defined zones during full snow events. There are nine (9) zones each having 50-60 cul-
de-sacs and based on historical data Operations expects each zone may take up to fourteen
(14)hours to complete, however, the actual time varies depending on the conditions
encountered.
The number of declared full snow events per season is four (4) to five (5), however, the actual is
dependent on snow loading and then called out by the Manager of Maintenance Operations.
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1.iv - 1
The average annual spend over the past five(5) years was $154,424.18.The actual spend will
depend on the level of activity throughout the term of the contract.
REPORT:
TenderT19-107was advertised publicly on the City of Kitchener website. Documents were
downloaded by four (4)interested parties and by the closing date of Monday July 22, 2019,two
(2)tenders had been received.
The following tenders were received:Number of Zones Bid
Moorefield ExcavatingHarriston ONOne (1)
Beastmaster FarmBreslau ONOne (1)
Only two (2) zones were bid on in the first tender T19-107so a second tender T19-157 was
issued with the remaining seven (7) zones:
TenderT19-157was advertised publicly on the City of Kitchener website. Documents were
downloaded by six (6)interested parties and by the closing date of Friday August 9, 2019,one
(1)tender had been received.
The following tenders were received:Number of Zones Bid
Conestoga Contracting Group Inc.Elmira ONThree (3)
The remaining four (4) zones shall be serviced by Operations staff.
The average hourly rate for snow blowing cul-de-Sacs has decreased 3.7% from the 2018
contract.
To compensate for increases in fixed costs, the standby ratewill be adjustedeach season
following season one of the contract by the percentage change in the Consumer Price Indexas
published on the Statistics Canada website. Rates will not be adjusted for negative CPI.
Additionally, a fuel price index adjustment will be applied monthly to the hourly rate payments.
These adjustments will be made when invoices are paid by the City.
The tender was reviewed by S. Berry, Manager of Maintenance Operations, who concurs with
the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
on through
the delivery of core service.
1.iv - 2
FINANCIAL IMPLICATIONS:
Funding will be provided from Winter Maintenance Snow and Ice Removal Services Operating
Budget.
COMMUNITY ENGAGEMENT:
INFORM agenda in advance of the
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.iv - 3
REPORT TO:Committee of the Whole
DATE OF MEETING:2019-08-26
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Adam Buchholtz,Associate Procurement Specialist,519-741-2200 ext.
7217
WARD (S) INVOLVED:N/A
DATE OF REPORT:2019-07-25
REPORT NO.:FIN-19-071
SUBJECT:P19-144 Professional Services Building Condition Assessments,
Energy Audits, and Accessibility Audits
__________________________________________________________________________________________
RECOMMENDATION:
That Proposal P19-144 Professional Services Building Condition Assessments, Energy
Audits, and Accessibility Audits be awarded to WalterFedy Inc., Kitchener,Ontario, at
their tendered price of $181,450.,including provisional items of $87,000. plus H.S.T. of
$23,588.50, for a total of $205,038.50, based on a satisfactory contract being negotiated
and an upset fee being established.
BACKGROUND:
This proposal is for professional services to undertake building condition a
energy audits, and accessibility audits at a variety of City of Kitchener facilities. The deliverables
will form the basis of capital maintenance and replacement plans for various facilities, taking into
consideration building and equipment needs, energy efficiency and accessibility requirements.
REPORT:
Proposals were advertised publicly on the City of Kitchener website. Documents were
downloaded by thirty-nine (39) interested parties and by the closing date of Monday July 29,
2019, nine (9) proposals had been received.
A listing of the responding parties follows for your reference:
Green PI Inc.
IRC Building Sciences Group
OHE Consultants
Pretium Engineering Inc.
Read Jones Christofferson Ltd. (RJC)
Stantec Consulting Ltd.
Stephenson Engineering Limited
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1.v - 1
WalterFedy Inc. *
WSP Canada Inc.
The proposal submissions were reviewed and rated by the selection committee, B. Powell,
Project Manager, Facility Asset Management, C. Bennett, Corporate Sustainability Officer, L.
Stewart, Manager, Projects and Energy Management, J. Edmondson, Manager, Facilities
Management, L. Palubeski, Manager, Program and Resource Services, and L. Paroski,
Inclusion Services Coordinator.
The selection committee rated the proposal submissions on the following criteria:
Evaluation of Proposed Project Manager
Project Team Completeness and Experience
Work Plan and Schedule
Past Performance
Completeness of Proposal
Value Added Approach
The committee recommends awarding the project to the highest scoring proponent with the
lowest cost WalterFedy Inc., Kitchener, Ontario.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
1.v - 2
FINANCIAL IMPLICATIONS:
The net cost for this proposal (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
proposal is included within the approved operating and capital budgets. Estimated surplus (D)
will be retained to be used for additional energy audits.
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.v - 3
REPORT TO:Council
DATE OF MEETING:August 26, 2019
SUBMITTED BY:Saleh Saleh, Director of Revenue519-741-2200 x7346
PREPARED BY:Feras Abdulhadi, Tax Specialist519-741-2200x7440
WARD (S) INVOLVED:All
DATE OF REPORT:August 8, 2019
REPORT NO.:FIN-19-064
SUBJECT:Applications for Cancellation, Refund, Reduction of Taxes
th
August 26Hearing
___________________________________________________________________________
RECOMMENDATION:
That the applications to City Council for cancellation, reduction, refund of taxes totalling
$545,825.47 as attached to Financial Services Department report FIN-19-064, be approved,
pursuant to Section 357 of the Municipal Act.
BACKGROUND:
Section 357 of the Municipal Act allows the local municipality to cancel, reduce or refundall or
part of taxes levied on land in the year in respect of which the application is made for certain
specific reasons as laid out in this section of the Act.
REPORT:
Seventy applications for adjustment of taxes under Section 357 of the Municipal Act, S.O. 2001
were processed under Section 357 of the Municipal Act, resulting in a net reduction of taxes in
the amount of $545,825.47.The required notices to the affected parties were sent out in
accordance with the relevant legislation.
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2 - 1
The following table shows a breakdown of the reduction in taxes in this report by the applicable
reason.
Municipal Act 357 Total Taxes
Reason for Application
SectionReduced
357(1)(a)Ceases to be liable for tax at rate it was taxed20,196.98
357(1)(c)Became exempt46,425.92
357(1)(d)(i)Razed by Fire, Demolition or otherwise32,826.98
357(1)(d)(ii)Damaged and substantially unusable439,277.64
357(1)(f)Gross or Manifest Clerical/Factual Error (in the assessment roll)5,320.98
357(1)(g)Repairs/Renovations preventing normal use 1,776.97
Total545,825.47
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
The tax reductions are shared with the Regional Municipality of Waterloo and the School
Boards.The net effect to the City of Kitchener is a reduction in current year revenue of
$122,134.51 and $42,454.51 in BIA levies, which is accommodated within the 2019Operating
Budget.-
offs, which carries a net revenue budget of $1.17million annually.
COMMUNITY ENGAGEMENT:
INFORM This report has
council / committee meeting.
The required notices to the affected parties were sent out in accordance with the relevant
legislation under Section 357 of the Municipal Act, S.O. 2001.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer.
2 - 2
REPORT TO:Committee of the Whole
DATE OF MEETING:August 26, 2019
SUBMITTED BY:Dianna Saunderson, Secretary-Treasurer, Committee of Adjustment
(519-741-2200 ext. 7277)
PREPARED BY:Holly Dyson, Administrative Clerk (519-741-2200 ext. 7594)
WARD(S) INVOLVED:1,3 and 4
DATE OF REPORT:July 26, 2019
REPORT NO.:COR-19-036
SUBJECT:Sign Variances907 Frederick Street, Units 3, 4 & 5;150 Pioneer Drive
and 2960-3050 Kingsway Drive
RECOMMENDATIONS:
That the application of 2541915 ONTARIO INC. (SG 2019-010 -907 Frederick Street, Units 3,
4 & 5) requesting permission to legalize an existing facia sign having a width of 96% of the
building elevation rather than the maximum permitted width of 90%, on Lot 6, Plan 712, Block
B, Plan 928, 907 Frederick Street, Units 3, 4 and 5, Kitchener, Ontario, BE APPROVED, subject
to the following conditions:
1.That the owner shall obtain a sign permit from the Planning Division.
2.That the owner shall complete the above noted Condition 1 prior to September 21, 2019.
Any request for a time extension must be approved in writing by the Manager of
Development Review (or designate), prior to the completion date set out in this decision.
Failure to fulfill these conditions will result in this approval becoming null and void.
-and -
That the application of CITY OF KITCHENER(SG 2019-015 -150 Pioneer Drive)requesting
permission to replace the existing sign with a ground-supported sign having automatic changing
copy located 59m from a residential zone rather than the required 100m; and, for the sign to
have an area of 4.6 sq.m. rather than the maximum permitted 3 sq.m., on Part Block L,
Registered Plan 1318, 150 Pioneer Drive, Kitchener, Ontario, BE APPROVED, subject to the
following conditions:
1.That approval of sign variance Application SG 2019-014 be generally as per the plans
submitted with the application.
2.That the owner shall obtain a sign permit for the proposed business from the Planning
Division.
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3 - 1
3.That the owner shall ensure the automatic changing copy shall not contain flashing,
intermittent or moving lights and that the rate of change in the content of the graphics shall
remain static for a minimum of six (6) seconds in accordance with the Sign By-law.
4.That the owner shall ensure the automatic changing copy portion of the sign is turned off
between the hours of 11:00 p.m. and 6:00 a.m.
5.That the owner shall provide a site plan demonstrating that the sign location is outside the
Driveway Visibility Triangle (DVT) to the satisfaction of the Director of Transportation
Services.
6.That the owner shall complete the above noted Conditions 1 to 5 no later than November 1,
2019. Any request for a time extension must be approved in writing by the Manager of
Development Review (ordesignate) prior to the completion date set out in the decision.
Failure to fulfill these conditions will result in this approval becoming null and void.
-and -
That the application of CADILLAC FAIRVIEW (SG 2019-015 -2960-3050 Kingsway Drive)
requesting permission for an existing commercial plaza (Fairview Mall) to have three signs
located on the subject property requiring variances from the Sign By-law specifically as follows:
Water Tower Ground-Supported Sign (located adjacent to Fairway RoadSouth), having
a height of 15.24m rather than the maximum permitted height of 7.5m; a sign area of
21.33 sq.m. rather than the maximum permitted 20 sq.m.; to have a separation distance
from another ground-supported sign on the subject property of 15.4m rather than the
required 50m; and, to have no civic address on the sign whereas the By-law requires all
ground-supported signs to have a civic address; and,
Smoke Stack Fascia Sign (Located on the Fairway Road South side of the building
adjacent to the former Sears Building), having a sign located on an architectural feature
whereas the By-law does not permit signs on an architectural feature; and further,
Roof Sign (Former Sears façade Fairway Road South), having a sign area of 54.22 sq.m.
rather than the maximum permitted 10 sq.m.; and, to permit the supporting structure to
be visible/not screened whereas the By-law requires the support structures to be
screened,
on Part Lot 4, Plan 962, Part Lots 10 & 14, Plan 961, being Parts 1-6, 22, 24 & 25 on Reference
Plan 58R-1539, 2960 Kingsway Drive, Kitchener, Ontario, BE APPROVED, subject to the
following conditions:
1.That the owner shall obtain sign permits for each sign prior to installation.
2.That the owner shall ensure final sign designs and supporting structures are consistent with
the overall dimensions, materials, style, and locations provided in support of sign variance
Application SG 2019-
3 - 2
REPORT:
The Committee of Adjustment met as a Standing Committee of City Council on July 16, 2019to consider
threeapplicationspursuant to Chapter 680 (SIGNS) of the City of Kitchener Municipal Code.
Theserecommendations arebeing forwarded to you on behalf of the Committee of Adjustment for your
consideration.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendations
delivery of core service.
FINANCIAL IMPLICATIONS:
None
COMMUNITY ENGAGEMENT:
INFORM -As directed by the Sign By-law and Fence By-Law, notice of Applications for Variance to the
Sign By-law and Fence By-law are published in the Record 15 -18 days prior to the Committee of
Adjustment meeting at which the application will be considered. Notice of an application is also mailed
to property owners within 30 metres of the subject property.
INFORM -n advance of the council /
committee meeting.
ENTRUST -The Committee of Adjustment is a Quasi-Judicial Committee of citizen members operating
as a Standing Committee of City Council.
ACKNOWLEDGED BY: Justin Readman, General Manager Development Services
3 - 3
REPORT TO:Committee of the Whole
DATE OF MEETING:August 26, 2019
SUBMITTED BY:Dog Designation Appeal Committee
PREPARED BY:Jaclyn Rodrigues, Committee Administrator, 519-741-2200 x 7275
WARD (S) INVOLVED:All
DATE OF REPORT:July18, 2019
REPORT NO.:COR-19-037
SUBJECT:ProhibitedDog Designation Appeal McIntyre(Hope)
RECOMMENDATION: That the decision of the Dog Designation Appeal Committee
regarding an appeal filed by Ms. Jamie McIntyre, wherein the Committee affirmsthe
Prohibited Dog
South Central Ontario, be ratified and confirmed.
BACKGROUND:
On May 23, 2019the Animal Welfare Agency South Central Ontario (AWASCO) designated
Hope,adog owned by Ms.Jamie McIntyre, as a Prohibited Dog. On May 24, 2019 the Office
of the City Clerk subsequently received correspondence from Ms. Jamie McIntyre appealing the
ProhibitedDog Designation; and aNotice of Hearing was issued to the Respondentand
Appellant(AWASCO),advising on June 24, 2019a hearing of the Dog Designation Appeal
Committee would be held to consider the matter.
REPORT:
The Dog Designation Appeal Committee established by the Council of the Corporation of the
City of Kitchener pursuant to City of Kitchener Municipal By-law 2014-142 and the Statutory
Powers Procedure Act R.S.O. 1990 Chapter S.22, sat onJune 24, 2019to consider an appeal
filed with the City by Ms. Jamie McIntyre.
On that date, the Dog Designation Appeal Committee considered the evidence related to an
incident resulting in the ProhibitedDHope
testimony presented on behalf of the Respondent by Scott Huxted, Animal Protection Officer for
the AWASCO; as well as the testimony and evidence presented by Ms. Jamie McIntyre,
Appellant; the Committee hereby ;
and, pursuant to By-law 2014-142 assignedthe following conditions for the keeping of said
Prohibited Dog:
(a)The owner shall ensure that the animal services provider is provided with the new
address and telephone number of the owner within two working days of moving
the designated dog.
(b)The owner shall advise the animal services provider forthwith if the designated dog
runs at large or has bitten or attacked any person or animal.
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4 - 1
(c)The owner shall ensure that the designated dog has a current City dog license.
(d)The owner shall advise the animal services provider within two working days of the
death of the designated dog,
by Kitchener City Council.
(e)While the Prohibited Dog remains in the City of Kitchener, the dog shall be on a
leash no longer than 1.82 metres (6 feet), muzzled and in the effective control of
fence area.
(f)The compliance date shall be extended to 1095 calendar days following the
at which time,
Agency South Central Ontario, 250 Riverbend Drive, Kitchener, or provide proof
satisfactory to the Poundkeeper that the dog has been removed from the City of
Kitchener. In addition, the Owner must meet with the Poundkeeper near the
anniversary of the Order date to review all compliance of this Order and if there
are any changeswith
hearing before the Committee.
(g)
Poundkeeper may request a hearing before the Committee to determine any
further extensions.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of coreservice.
FINANCIAL IMPLICATIONS:
There are no financial implications associated with this report.
COMMUNITY ENGAGEMENT:
INFORM -All those inattendance at the June 24, 2019Hearing
decision and thatit would be considered at the August 26, 2019Councilmeeting. In addition, a
Notice of Decision was sent to the Appellant and the Respondents via registered mail onJuly 4,
2019; thereby,uld be
considered by Council and the process for registering as a delegation.
ACKNOWLEDGED BY: Victoria Raab,General Manager, Corporate Services
4 - 2
REPORT TO:Committee of the Whole
DATE OF MEETING:August 26, 2019
SUBMITTED BY:Christine Tarling, Director of Legislated Services/City Clerk, 519-741-
2200, ext. 7809
PREPARED BY:Christine Tarling, Director of Legislated Services/City Clerk, 519-741-
2200, ext. 7809
WARD (S) INVOLVED:All
DATE OF REPORT:August 2, 2019
REPORT NO.:COR-19-038
SUBJECT:Appointmentsto Economic Development Advisory Committee
_________________________________________________________________________________________
RECOMMENDATION:
ThatMatthew Kruschack be appointed as the Technology Sectorrepresentative for the Economic
Development Advisory Committeefor the term ending November 30, 2020; and,
That Shannon Weber be appointed as the Education Sector representative for the Economic
Development Advisory Committee for the term ending November 30, 2020.
BACKGROUND:
Whenever an appointed member of an advisory committee tenders his/her resignation, staff seeks to fill
the vacancy assuming there was no over-appointment ofmembers. This is done by first reviewing
unassigned applicants from the original recruitment process as well as other applicants who, since that
time, have indicated an interest in serving on an advisory committee.
Staff determinesthe eligibility of individuals who apply to fill a specific sector and once their eligibility is
confirm
vacancies, the applications are first forwarded to the Nominating Committee to make a recommendation
for Councildecision. If there are not, the Director of Legislated Services/City Clerk makes a
recommendation directly to Council.
REPORT:
In response to the resignationsof the individualsrepresenting the Technology Sector and the Education
Sector respectively on the Economic Development Advisory Committee (EDAC), staff has received
applicationsto fill bothvacancies, which arepresented.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The
delivery of core service.
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Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
5 - 1
FINANCIAL IMPLICATIONS:
None at this time.
COMMUNITY ENGAGEMENT:
INFORM the agenda in advance of the council /
committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
COR-18-014 Nominating Committee Appointments to Advisory and Quasi-judicial Committees (2018-
2020)
ACKNOWLEDGED BY: Victoria Raab, General Manager, Corporate Services Department
5 - 2
REPORT TO: Committee of the Whole
DATE OF MEETING: August 26, 2019
SUBMITTED BY: Erin Kearney, Interim Prosecutor
519-741-2200 ext. 7060
PREPARED BY: Erin Kearney, Interim Prosecutor
519-741-2200 ext. 7060
WARD (S) INVOLVED: 10
DATE OF REPORT:August 13, 2019
REPORT NO.: COR-19-041
SUBJECT:Encroachment Request:18 Guelph Street-sidewalk and
landscaping
____________________________________________________________________________
RECOMMENDATION:
be authorized to execute an
Encroachment Agreement, satisfactory to the City Solicitor, with the owner of the
property municipally known as 18 Guelph Street to authorizethe installation of a
sidewalk an
BACKGROUND:
A 3 storey, 13 unit townhouse is proposed to be built at 18 Guelph Street. The
property owner is seeking permission to install landscaping and a sidewalk witha
stairat one of the entrances of the proposed building to allow for pedestrian
ingress and egress to and from the building. This sidewalk and landscaping would
encroach over the C
REPORT:
The property owner is proposing to install aconcretesidewalk in front of the proposed
first portion of the sidewalk would be installed
approximately .18 metres(18 centimetres)higher than the existing sidewalk owned by
the City on the Guelph Street road allowance, with a stairdown to the pre-existing
sidewalklevel.-existing
sidewalkat-grade.
6 - 1
The property owner is also requesting to install landscaping in the area next to the
proposed sidewalk. The details of what thislandscaping will entailhavenotyetbeen
decided.
City staff have reviewed the request, and no concerns have beenraised at this time.
Planning Staff indicated that the stair and sidewalk have been designed well for
pedestrian circulation, and support the encroachment. Staff comments remain
outstanding from Rogers Communications and Development Services.
The property owner has submitted a sketchof the placement of the proposed sidewalk,
stair, and landscaping, which is att
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
strategic vision of Efficient and Effective Government by way of Customer Service.
FINANCIAL IMPLICATIONS:
All fees associated with encroachments will be paid by the applicant. The Applicationfee
of $285.61has been paid. A processing fee of $240will become payable after Council
approval.
COMMUNITY ENGAGEMENT:
INFORM
of the Council meeting.
ACKNOWLEDGED BY: Victoria Raab, General Manager, Corporate Services
6 - 2
6 - 3
REPORT TO: Committee of the Whole
DATE OF MEETING: August 26, 2019
SUBMITTED BY: Erin Kearney, Interim Prosecutor
519-741-2200 ext. 7060
PREPARED BY: Erin Kearney, Interim Prosecutor
519-741-2200 ext. 7060
WARD (S) INVOLVED: Ward 9
DATE OF REPORT:August 21, 2019
REPORT NO.: COR-19-042
SUBJECT:Encroachment Request:-
conduit installation
____________________________________________________________________________
RECOMMENDATION:
Subject to staff approval, that the Mayor and Clerk be authorized to execute an
Encroachment Agreement, satisfactory to the City Solicitor,
Hospitalto authorize the installation of
BACKGROUND:
Boulevard, encroaching on this road
allowance.
not seek an encroachment agreement at thattime. They are seeking to enter into an
encroachment agreement to legitimise the current cables as well as the proposed new
ones.
REPORT:
New conduitand cable
2 lengths of conduit containing cable
The conduit would be 18.5 metres each, for a total of 37
metres. The cables within the conduit consist of data and fibre optic cable. The conduit
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7 - 1
will connect the VisitorParking LotThe new conduit will
City Staff has no objections or concerns with this proposal.
Existing conduit and cable
approximately19 metres ofconduit containing cable
beneath the Spadina Road Road Allowance, and 37meters beneath the Queen
Boulevard Road Allowance in the early 2000s. This conduit contains data and fibre optic
cable. They connect the Staff and Visitor Parking lots to the Hospital.
City staff have reviewed this request and it was noted by Infrastructure Services that a
storm and sanitary sewer is located beneath Spadina Road, however given that sewer
and cables have existed in close proximity for approximately 15 years with no concerns,
they had no objection to the encroachment.
No other concerns have been raised regarding this encroachment request, though some
responses remain outstanding.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation outlined in th
strategic vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
All fees associated with encroachments will be paid by the applicant. The Applicationfee
of $285.61 has been paid. A processing fee of $240will become payable after Council
approval.
COMMUNITY ENGAGEMENT:
INFORM
of the Council meeting.
ACKNOWLEDGED BY: Victoria Raab, General Manager, Corporate Services
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
7 - 2
REPORT TO:Committee of the Whole
DATE OF MEETING:August 26, 2019
SUBMITTED BY:Denise McGoldrick, General Manager, Infrastructure Services
519-741-2600 ext. 4657
PREPARED BY:Niall Lobley, Director, Parks and Cemeteries
519-741-2600 ext. 4518
WARD (S) INVOLVED:Ward 5
DATE OF REPORT:August 21, 2019
REPORT NO.:INS-19-014
SUBJECT:Land Exchange with Waterloo Region District School Board
___________________________________________________________________________
RECOMMENDATIONS:
-622, be declared surplus to
needs; and,
That the Mayor and Clerk be authorized to execute a land exchange agreement between
the WaterlooRegionDistrict School Board and the City of Kitchener under which the
parties shall exchange lands for the development of the Tartan Avenue Elementary
School (including the Huron-Brigadoon Community Centre) and the development of a
neighbourhood Park, said agreement to be satisfactory to the City Solicitor; and further,
That the Mayor and Clerk be authorized to execute all documentation required to
complete the transaction, said documentation to be satisfactory to the City Solicitor
BACKGROUND:
In 2015 it was contemplated by both parties that an exchange of land would take place between
the City of Kitchener and the Waterloo District School Board to facilitate the development of the
new Tartan Avenue Elementary School and a new neighbourhood park.
Waterloo District School Board has acquired a parcel of land onto which they will develop a new
elementary school. The school will include space for the new Huron-Brigadoon Community
Centre. This is identified asparcel 3 on the mapincluded at appendix 1.
The City of Kitchener has received a parcel of land, legally described at Block 29, Plan 58M0622
as part of the subdivision development process onto which a new neighbourhood park to help
serve the needs of the growing community would be located. This is shown asparcel 2 on the
map in appendix 1.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
8 - 1
Waterloo District School Board also acquired a former residential property on Huron Road, shown
asparcel 1on appendix 1.
Given the location of the property owned by the City to the school and the opportunity to enhance
the development of the school and community centre site by using this property, the school board
and City have agreed to exchange parcels 1 and 2.
Parcel 1,offers several benefits to the City in respect to parkland development:
It has an established level of vegetation including mature trees which would take many
years to establish in a newly developed park on parcel 2
The parcel frontsonto Huron road, providing enhanced neighbourhood accessibility. It is
also located close to new parks being developed to the immediate west, and offers better
access to trail connections on the north of Huron Road to other parks and greenspaces.
The school has committed to developing a multi-use trail corridor across the school
property, which would link through the new city park to Huron Road, providing a direct, off
road link between the new Tartan Avenue and Huron Road for all users.
The parcels of land, 1 and 2, are of identical size, (0.6ha) and have been determined to be of
equal real estate value. Therefore it has been agreed that it is appropriate to exchange lands to
support development of the school and community centre and neighbourhood park.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service by:
Facilitating effective delivery of a new Community Centre& Neighbourhood Park
And through supporting strategic priorities by:
Enhancing People Friendly transportation options
FINANCIAL IMPLICATIONS:
The lands have been determined to be of equal value, $1.4M each. Land Transfer Taxes of
$24,475.00will be by from existing Park Development Capital, which is Development Charge
funded.
COMMUNITY ENGAGEMENT:
INFORM -
council meeting.
ACKNOWLEDGED BY: Denise McGoldrick, General Manager, Infrastructure Services
Encl. Appendix 1,a Map detailing property locations.
pg. 2
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
8 - 2
3
pg.
request. ***
9994 for assistance.
-
969
-
866
-
2345 or TTY 1
-
741
-
ty to be declared surplus and become part of future school site
Please call 519
*** This information is available in accessible formats upon
Appendix 1: Map Showing Properties to be Exchanged1)Solid Line = Existing school board property to become future City Park2)Solid Line = Existing City proper3)Dashed Line = Existing
school board property to become elementary school & Community Centre
8 - 3
REPORT TO:Committee of the Whole
DATE OF MEETING:2019-08-26
SUBMITTED BY:Margaret Fisher,Director of Procurement,519-741-2200 ext. 7214
PREPARED BY:Laurie Stecho, Supervisor of Procurement,519-741-2200 ext. 7089
WARD (S) INVOLVED:N/A
DATE OF REPORT:2019-08-16
REPORT NO.:FIN-19-061
SUBJECT:Summary of Bid Solicitations Approved by the Director of Procurement
(April 1, 2019June 30, 2019)
__________________________________________________________________________________________
RECOMMENDATION:
For Information Only
BACKGROUND:
In accordance with the Purchasing By-law 2017-106 (Chapter 170 Municipal Code), section
City's Director of Supply Services shall prepare a quarterly information only report
to Council on Solicitations awarded where the Procurement Value is between $100,000 and
$750,000 and the Director of Supply Services approved the award
awarded by the Director of Supply Services were within approved budgets, capital projects were
s
government or granting agencies which require Council approval, and more than one bid was
received in response to the bid solicitation.
REPORT:
Appendix 1 is a listing of the eighteen(18)
FINANCIAL IMPLICATIONS:
All recommendations awarded by the Director of Procurement, were within approved budgets.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer,Financial Services
Department
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
9 - 1
of
HST)
$67,470.00$13,555.97125,880.00
Amount
Awarded
$400,730.00$161,911.00
Exclusive
(
)
9
Account
HST)
Operating
, 201
Budget
$90,000.00
Amount
Exclusive of
$128,968.64$570,000.00
(
-
June 30
A
-
9
, 201
1
Awarded
Vendor(s)
April
Enterprise RentCar Canada CompanyLondon ONDiscount Car & Truck RentalsNorth York ONG.C. Duke Equipment Ltd.Burlington ONParkway Ford Sales Ltd.Waterloo ONThe Gordon CompanyCaledonia
ON
.
e
our
ear
f
r
ower
Parks
m
ual
d
leven (11)
ne (1)
to replac
Operations
otary
r
hassis
c
inged
w
Description
ab and
c
Parks and Cemeteries and
rew
term with option to renew for 2
c
tender is for the 2019 spring and fall
Listing of Approved Bid Solicitations (
Roads and Traffic.
heel 4.8 m (16') heel
For the supply of various rental vehicles.1 year additional 1 year periods. For the supply and delivery of owThis is an additional unit for INS and Cemeteries.For the supply and delivery
of e5,080 kg (11,200 lb) G.V.W. weight (8) units and one (1) additional unit for INS replace two (2) units in INS This tree planting to replace trees removed due to Emerald Ash Borer
and through routine maintenance.
Appendix 1
Number &
Name
Vehicle Rentals One (1) Four Wheel Eleven (11) 5,080 2019 Spring and
065 070 083 062
operative)
----
-
Bid Solicitation
T19(CoT194.8 m (16') Winged Rotary MowerT19kg (11,200 lb) G.V.W. Dual Rear Wheel Crew Cab and ChassisT19Fall Tree Planting
9 - 2
of
HST)
Amount
Awarded
$162,101.00$333,300.00$732,281.00$299,931.00
Exclusive
(
Various
Accounts
HST)
Operating
Budget
Amount
Exclusive of
$515,000.00$300,000.00
(
$1,235,000.00
Awarded
Vendor(s)
Descartes Systems GroupWaterloo ONG&B Cable Contracting Inc.Kitchener ONGSP Group Inc.Kitchener ONNew World Park Solutions Inc.Brantford ON
Description
term with option to renew for 2
This tender is for GPS tracking devices and related items and services, including data fees associated with these devices.1 year additional 1 year periods. For open cut trenching and
related services.This tender is for the final design, tender preparation and construction administration for City Hall outdoor spaces.This tender is for the design, supply and installation
of a park playground at R.B.J. Schlegel Park.
,
and
Number &
Operative)
Administration
-
Name
Final Design
(Co-
Professional Design, Supply and
Geotab GPS Open Cut Trenching
Preparation
093 033
045 044
--
--
Bid Solicitation
T19Equipment and Related ServicesT19and Related ServicesP19Services Tender Construction for City Hall Outdoor SpacesP19Installation of R.B.J. Schlegel Park Playground
9 - 3
of
HST)
$56,653.36
Amount
Awarded
$396,623.70
Exclusive
(
HST)
Budget
$60,000.00
Amount
Exclusive of
$513,000.00
(
Gar Security
-
Awarded
Vendor(s)
GHDWaterloo ONToneServices Inc.Kitchener ON
e
Th
property
.
includes the design and
is expected to occur in
Description
scope
term with option to renew for 2
esign, tendering, as wall as contract
This project is for consulting services to complete the preliminary design, final dadministration and inspection. projectreconstruction of all underground services (sanitary sewer,
storm sewer and watermain) as well as sanitary and water service connections to the line. The asphalt roadway will be reconstructed as well as sidewalks and curbs. Construction2021.This
Tender is for security services at the Kitchener Memorial Auditorium Complex to ensure safety during Ranger games, Titan games and various special events, due to alcohol being served.
1 year additional 1 year periods
Number &
Name
Thaler Avenue
-
Professional
Security Services
064
027
-
-
Bid Solicitation
P19Services (Fairway Road North to Windom Road), Southill Drive (Morgan Avenue to Windom Road), Windom Road (Thaler Avenue to End) ReconstructionsT19Kitchener Memorial Auditorium Complex
(KMAC)
9 - 4
of
HST)
Amount
Awarded
$177,800.00$116,577.00$649,975.00
Exclusive
(
HST)
Budget
Amount
Exclusive of
$386,000.00$334,000.00$785,000.00
(
Awarded
Vendor(s)
Coco Paving Inc.Petersburg ONSumma Engineering LimitedMississauga ONWork Equipment Ltd.Courtland ON
our
f
:
Road
Avenue
ire
d
t
rticulated
a
Acquisition
ehn Drive to
River Road to
i
Wilson
ubber
(5) streets BHighlan
r
Glasgow Street to
five
owered
p
ive (5)
iesel
Description
Parks and Cemeteries.
to replace five (5) sidewalk
d
rive
d
Belmont Avenue Rock AvenueCaryndale Drive Evenstone AvenuePatricia Avenue West to Victoria Street SouthOld Chicopee Drive Ottawa Street NorthWoodhaven Road to Maywood Road
ractors
t
ility
heel
This tender is for traffic calming construction and miscellaneous asphalt and concrete work on This tender is for the construction of the Supervisory Control and Data (SCADA) infrastructure
at the two pilot sites, Homer Watson Pumping Station and Pioneer Tower Pumping Station.This tender is for fwutunits in INS
Number &
Name
Articulated Utility
Traffic Calming Homer Watson Five (5) Rubber Tire
061 094 115
---
Bid Solicitation
T19Construction and Miscellaneous Asphalt and Concrete WorkT19Pumping Station and Pioneer Tower Pumping Station SCADA Upgrade Pilot SitesT19Four Wheel Drive Diesel Powered Tractors
9 - 5
of
HST)
Amount
Awarded
$310,000.00$259,742.50$458,511.90
Exclusive
(
HST)
Budget
Amount
Exclusive of
$340,000.00$312,000.00$637,000.00
(
Awarded
Vendor(s)
StrongcoMississauga ONEnglobe Corp.Kitchener ONIBI Group Professional Services (Canada) Inc.Waterloo ON
e
The
Th
oroughly
reconstruction
ne (1) 17,340 kg
and is an additional
and inspection.
Utilities and Operations
Description
includes the
xcavator
e
underground services (sanitary
scope
as sidewalks and curbs.
heeled
This tender is for o(38,230 lb.) to 18,720 kg (41,270 lb.) wunit for INS Roads and Traffic.This renewal is for geotechnical investigation work for road reconstruction and rehabilitation
planned and anticipated for 2020 to 2022. purpose of the geotechnical program is to ensure that all aspects of surface and subsurface soil conditions are thunderstood prior to the start
of detailed design or final budgeting for any Capital infrastructure remediation works.This project is for consulting services to complete the preliminary design, final design, tendering,
as wall as contract administrationprojectof all sewer, storm sewer and watermain) as well as sanitary and water service connections to the property line. The asphalt roadway will be
reconstructed as wellConstruction is expected to occur in 2021.
Road
-
Number &
Name
Delta Street
-
Renewal of Professional
One (1) 17,340 kg
030 086
128
--
-
Bid Solicitation
T19(38,230 lb.) to 18,720 kg (41,270 lb.) Wheeled ExcavatorE17Consultant Services Reconstruction/Rehabilitation Program Geotechnical Investigation and DesignP19Services (Sydney Street
to Charles Street), Sydney Street (Delta Street to King Street) and Maurice Street (Ottawa Street to Sydney Street) Reconstruction
9 - 6
of
HST)
$41,769.00
Amount
Awarded
$282,774.15
Exclusive
(
Various
Accounts
HST)
Operating
Budget
Amount
Exclusive of
$916,000.00
(
Awarded
Vendor(s)
Tri City MaterialsPetersburg ONHardscape Concrete & InterlockCambridge ON
g this time along with
Description
term with option to renew for 2
year
This tender is for the supply and delivery of aggregates.1additional 1 year periods. The tender is for a pilot project to install Boulevard and Belmont Avenue. The project is scheduled
to begin in June 2019 and be in place until fall 2020. The data collected durinthe results and recommendations will be reported to Council at that time.
Number &
Name
020 Supply and Delivery 104 Pavement Markings
--
Bid Solicitation
T19of AggregatesT19and Installation of Flexible Traffic Bollards and Rubber Curbing for Separated Bike Lanes: and Belmont Avenue
9 - 7
10 - 1
10 - 2
10 - 3
10 - 4
10 - 5
REPORT TO:Committee of the Whole
DATE OF MEETING:August 26, 2019
SUBMITTED BY:Christine Tarling, Director of Legislated Services/City Clerk, 519-741-
2200, ext. 7809
PREPARED BY:Christine Tarling, Director of Legislated Services/City Clerk, 519-741-
2200, ext. 7809
WARD (S) INVOLVED:All
DATE OF REPORT:August 2, 2019
REPORT NO.:COR-19-040
SUBJECT:Integrity Commissioner Annual Report July 1, 2018 to June 30, 2019
_________________________________________________________________________________________
RECOMMENDATION:
For Information.
BACKGROUND:
Subsection 223.2 (1) of the Municipal Act, 2001
establish codes of conduct for members of the Councilof the municipality and its local boards.
Subsection 223.3 of the Act authorizes the municipality to appoint an Integrity Commissioner
who shall perform various functions under the Act as authorized by the municipality.
In 2008, Counciladopted a Code of Conduct(the Code) for members of Counciland local
boards, and in 2009, appointed its first Integrity Commissioner(IC)to provide independent
investigative services in response to complaints against members of Councilwhere there is a
perceived contravention of the Code.
The Code requires the IC to report annuallyto Council if any complaint within the jurisdiction of
the IC is received.
REPORT:
annual report (Appendix
from the IC dated July 31, 2019 for the period of July 1, 2018 to June 30, 2019,is provided
As well, staff has updated the Code of Conduct as approved by Council on June 24, 2019, and
hasworked with the IC to create a processto enable members of Council to access the
services relating to Code of Conduct and Municipal Conflict of Interest Act (MCIA) advice.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
11 - 1
FINANCIAL IMPLICATIONS:
The services of the IC were as follows:
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
June 15, 2015: FCS-15-078Integrity Commissioner
June 13, 2016: FCS-16-092Appointment of Integrity Commissioner
October 3, 2016: FCS-16-150 Integrity Commissioner Optional Services Follow-up
June 10, 2019: COR-19-025Integrity Commissioner Advice under the Municipal Conflict of Interest
Actand Code of Conduct Housekeeping Amendments
ACKNOWLEDGED BY: Victoria Raab, General Manager, Corporate Services Department
11 - 2
APPENDIX A
11 - 3
11 - 4
REPORTS TO BE CONSIDERED BY COUNCIL
AUGUST 26, 2019 CITY OF KITCHENER
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE AUGUST 12, 2019
1. That Council appoint Susan Campbell and Ben Drory as Administrative Monetary Penalty System
Hearing Officers, as outlined in Community Services Department report CSD-19-022, for the
-law, for a term ending November 2022 or
Appointment of Screening and Hearing Officers; and,
That Council establish a per diem honorarium of $260/half day or $520/full day for hearing officers
Administrative Penalty By-law; and,
-law as they are
providing a service to the City for which they will receive an honorarium; and further,
That Council delegate authority to the City Clerk to execute an agreement, subject to the satisfaction
of the City Solicitor, between the City and the respective hearing officers.
2. That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to
Bingemans for several events being held at 425 Bingeman Centre Drive, as outlined in Community
Services Department report CSD-19-023.
This exemption is subject to the following conditions, which, if not complied with, will render the
noise exemption null and void:
a) There shall be no offensive language, in the opinion of City staff, generated from the music
events, audible in any adjacent residential neighbourhood. The event organizers will ensure
that there is an on-site contact person accessible to correspond with City staff at all times
during the event(s);
b) The event organizer will be responsible for the cost of a pay-duty Noise Officer, to be
assigned specifically to these event(s);
c) The event organizers agree to respond accordingly to requests from City staff, during the
event(s), in order to address community concerns that may arise with regard to the impact
of noise heard within adjacent residential areas;
d) The maximum decibel level (dba) audible from a residential area shall not exceed 55 dba;
and,
e) All events must end no later than 11 p.m.
3. That the Ministry of Municipal Affairs and Housing be requested to consider the lands outlined in
Department report DSD-19-187, which includes the Huron
Business Park and the adjacent General and Heavy Industrial Employment areas to the east, as
part of the Phase 2 review of Provincially Significant Employment Zones; and,
That the Ministry of Municipal Affairs and Housing be requested to also consider the Lancaster
Corporate Centre and the Shirley Avenue/Drive industrial area, as part of the Phase 2 review of
Provincially Significant Employment Zones; and further,
That staff be directed to discuss this matter with the Economic Development Advisory Committee.
4. That the General Manager, Development Services Department be authorized to execute a two-
year funding agreement, subject to the satisfaction of the City Solicitor, between the City of
Kitchener and the Regional Municipality of Waterloo, to collaborate on delivery of the Self
Employment Ontario Works Program; and,
That the General Manager, Development Services Department be authorized to execute, on behalf
of the City of Kitchener, any agreements or documentation pertaining to services and programs
provided by the Waterloo Region Small Business Centre provided said agreements or
documentation is to the satisfaction of the City Solicitor; and further,
REPORTS TO BE CONSIDERED BY COUNCIL
AUGUST 26, 2019 CITY OF KITCHENER
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE AUGUST 12, 2019
That the Manager, Waterloo Region Small Business Centre, and the Executive Director, Economic
Development, be delegated authority to execute participant agreements to the satisfaction of the
City Solicitor for the Self Employment Ontario Works program, as outlined in Development Services
Department report DSD-19-182.
5. That the following temporary positions, as outlined in Infrastructure Services Department report
INS-19-013, be converted to full-time positions:
Five (5) Parks Maintainers
One (1) Operations Technologist
One (1) Utilities Maintenance Assistant Gas and Water
Two (2) Office and Program Assistants in Community Centres
6. That an exemption to Chapters 450 (Noise) and 270 (Parks) of the City of Kitchener Municipal Code
be granted to residents of the Mt. Hope-Breithaupt Park Neighbourhood, as outlined in Community
Services Department report CSD-19-026, for their camping event to be held at Breithaupt Park on
Saturday, September 7, 2019 to Sunday, September 8, 2019 between the hours of 3:00 p.m. on
Saturday and noon on Sunday.
7. That the City of Kitchener acknowledge that Ridgeview Homes proposes to name a private street
within a vacant land condominium development located at 95 Hollybrook
Trail; and further,
registration of the necessary by-
Development Services Department report DSD-19-177.
8. That the City of Kitchener acknowledge that Activa Holdings Inc. proposes to name a private street
within a vacant land condominium development located at 665 Blair Creek
Drive; and further,
directed to proceed with the required advertising, preparation and
registration of the necessary by-
Development Services Department report DSD-19-178.
9. That the Uniform Traffic By-law be amended to permit parking for three (3) consecutive hours on
the north (even-numbered) side of North Hill Place from Fairway Drive North to Scenic Drive, as
outlined in Development Services Department report DSD-19-179.
10. That uncollectable Miscellaneous Receivable Accounts amounting to $27,012. be written off
against the Allowance for Doubtful Receivables, as outlined in Financial Services Department FIN-
19-047.
11. That uncollectable Utility Accounts amounting to $166,590. be written off against the Allowance for
Doubtful Utility Receivables, as outlined in Financial Services Department report FIN-19-062.
12. That the proposed Neighbourhood Speed Limit Review pilot project, outlined in Development
Services Department report DSD-19-159, be approved as Phase 1 of an initiative to create safer,
slower streets.
13. That bike lanes be installed on Young Street, between Duke Street West and Weber Street West,
as outlined in Development Services Department report DSD-19-185; and,
That a southbound contraflow bicycle lane be installed on Young Street, between Weber Street
West and Maynard Avenue, and sharrows installed within the northbound travel lane; and,
That an eastbound contraflow bicycle lane be installed on Duke Street East, between Cedar Street
North and Pandora Avenue North; and,
REPORTS TO BE CONSIDERED BY COUNCIL
AUGUST 26, 2019 CITY OF KITCHENER
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE AUGUST 12, 2019
That two hour parking be reinstated on the north side of Duke Street East, between Madison
Avenue North and Cameron Street North; and further,
That the Uniform Traffic By-law be amended accordingly.
14. That the 2019 budget for Gas Pipelines be increased by $2.1M to be funded from the Gas Delivery
Capital Reserve Fund, as outlined in Infrastructure Services Department report INS-19-012.
HERITAGE KITCHENER COMMITTEE AUGUST 6, 2019
1. That pursuant to Section 42 of the Ontario Heritage Act, Heritage Permit Application HPA-2019-V-
010, as outlined in Development Services Department report DSD-19-183, be approved to permit
the construction of two joined 6-storey multiple residential buildings on the property municipally
addressed as 30-40 Margaret Avenue, in accordance with the plans and supplementary information
submitted with the application and subject to the following condition:
i. That the final building permit drawings be reviewed and heritage clearance provided by
Heritage Planning staff prior to the issuance of a building permit.
2. That pursuant to Section 42 of the Ontario Heritage Act, Heritage Permit Application HPA-2019-V-
011 be approved to permit the demolition of an existing accessory structure located on the property
municipally addressed as 21 Dill Street, as outlined in Development Services Department report
DSD-19-180; and further,
That pursuant to Section 42 of the Ontario Heritage Act, Heritage Permit Application HPA-2019-V-
012 be approved to permit the construction of an accessory structure on the property municipally
addressed as 21 Dill Street, in accordance with the plans and supplementary information submitted
with the application and subject to the following condition:
ź͵ That the final building permit drawings be reviewed and heritage clearance provided by
Heritage Planning staff prior to the issuance of a building permit.
AUDIT COMMITTEE JUNE 24, 2019
1. That the 2018 Audited Consolidated Financial Statements of the City of Kitchener be approved,
as outlined in Financial Services Department report FIN-19-059.