HomeMy WebLinkAboutFIN-19-063 - T19-125 One (1) Special Operation Fire TruckREPORT TO:Committee of the Whole
DATE OF MEETING:2019-08-26
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Polina Semenov,ProcurementSpecialist,519-741-2200 ext. 7037
WARD (S) INVOLVED:N/A
DATE OF REPORT:2019-07-25
REPORT NO.:FIN-19-063
SUBJECT:T19-125 One (1) Special Operation Fire Truck
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RECOMMENDATION:
That Tender T19-125 One (1) Special Operation Fire Truck,be awarded to Metz Fire &
Rescue,Guelph, Ontario, at their tendered price in US dollars of $607,818.38, plus H.S.T.
of $79,016.39, for a total of $686,834.77 USD.
BACKGROUND:
This unit will replace unit4526asapproved for replacement in the 2019 Fire Department Fleet
Capital Forecast. After assessment, this unit was deemed too costly to operate and maintain
and does not have the safety features that are present in modern day apparatus, such as
airbags, stability control and rollover protection. The unit being replaced is 18 years old with a
17year life cycleandhas reached its expected life cycle for fire operations. This unithas no
reserve dutyandwill be sold upon receipt of the new unit.
Productiontime foraspecial operation firetruck is approximately twelve (12) months.Expected
deliveryof this unitis the third quarter of 2020.
REPORT:
Tenders were advertised publicly on the City of Kitchenerwebsite. Documents were downloaded
by seven (7) interested parties and by the closing date of Monday July 22,2019, four (4) tenders
had been received.
The following tenders were received:
Bid Price
Metz Fire & Rescue Guelph ON$686,834.77USD*
Safetek Emergency Vehicles Ltd. Abbotsford BC$709,272.75USD
Resqtech Systems Inc. Woodstock ON $730,545.00USD
Commercial Emergency Equipment Delta BC$841,343.76USD
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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Tender pricing was requested in US dollars in order to obtain competitive bids without additional
margins being added to account for currency fluctuations between order placement and date of
delivery.
The tender was reviewed by R. Gilmore,Deputy Fire Chief and D. Coghlin, Master Mechanic-
Firefighter,who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable and the upset limit is higher than the
funding available (B) for this project. Funding for this project is included within the approved
capital budget. The estimated deficit (E) will be funded from the Fire Fleet capital account with
savings in the smaller equipment replacements.
T19-125
Fire Hazmat Truck Replacement
Estimated Cost for this Tender
Tender T19-125 costs, including HST in US Dollars686,834.77
Exchange Rate at July 24th, 20191.314
Tender T19-125 costs, including HST converted to Cdn Dollars902,500.89
less: HST rebate(89,770.84)
Net Cost Being Awarded812,730.04 A
Projected Costs for Equipment to Outfit the Vehicles100,000.00
Total Estimated Cost$912,730.04 C
Budget for this Tender
Fire Fleet Capital Account830,000.00
Total Budget for this tender$830,000.00 B
Total Estimated Surplus/(Deficit) $(82,730.04)E
*This tender is in US Dollars and has been converted to Cdn using the July 24th, 2019 exchange
rate of 1.314.
The actual exchange rate will be based on the delivery date of the truck so this is just an estimate.
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COMMUNITY ENGAGEMENT:
INFORM This
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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