HomeMy WebLinkAboutFIN-19-067 - City of Guelph Cooperative Tender 19-129 Supply and Delivery of Treated and Coarse Highway SaltREPORT TO:Committee of the Whole
DATE OF MEETING:2019-08-26
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Steve Rudak, Procurement Specialist,519-741-2200 ext. 7213
WARD (S) INVOLVED:All
DATE OF REPORT:2019-08-12
REPORT NO.:FIN-19-067
SUBJECT:City of Guelph Cooperative Tender 19-129
Supply and Delivery of Treated and Coarse Highway Salt
_________________________________________________________________________________________
RECOMMENDATION:
the City of GuelphCooperative Tender 19-129
Supply and Delivery of Treated and Coarse Highway Salt, be awarded to Compass
Minerals Canada Corp., Mississauga, Ontario, at their tendered unit prices for the
2019/2020 winter season, with an option to renew for five (5) additional twelve (12) month
terms.
BACKGROUND:
This is a co-operative tender issued by the City of Guelph(Lead Agency) on behalf of the Guelph
Co-operative Purchasing Group and the Grand River Cooperative Procurement Group
(GRCPG).Participating agencies included:Centre Wellington, City of Brantford, City of
Cambridge, City of Guelph, City of Kitchener, City of Waterloo, Wellington County, Region of
Waterloo, Township of Erin, Township of Wellesley, Township of Wilmot Township, Township of
Woolwich, Township of North Dumfries Township, Township of Guelph-Aramosa, University of
Waterloo, Brant County and Wilfrid Laurier University.
The tender is based on fixed unit prices for the 2019/2020 winter season. Rate increases for the
five (5) option years, will be based on the Consumers Price Index as published on the Statistics
Canada website.
The average annual spend for highway coarse salt over the past six(6) years was
$1,362,487.33.The actual spend will depend on the level of activity throughout the term of the
contract.
REPORT:
Tenders were advertised publicly on the City of Guelphwebsite. Documents were downloaded
by three (3)interested parties and by the closing date of Wednesday July 24, 2019, three (3)
tenders had been received.
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The following tenders were received:
Bid Pricefor
allAgencies
K+S Windsor Salt LtdMississauga ON$ 0
Cargill Salt, Road Safety Division of Cargill LtdOshawa ON$ 2,800,993.86
Compass Minerals Canada Corp.Mississauga ON$10,502,737.00*
The tender received from K+S Windsor Salt Ltd., was not completedand disqualified.
The tender received from Cargill Salt, Road Safety Division of Cargill Ltd, was for treated salt
only,the City uses coarse highway salt.
The unit price for highway coarse salt has increased 19.8% from the 2018 contract.
The tender was reviewed by C. Rendell, Purchasing Agent,City of Guelphand S. Berry,
Manager Maintenance Operations,City of Kitchener, who concur with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
Funding will be provided from variousoperating accounts.
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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