HomeMy WebLinkAboutFIN-19-068 - FPO19-117 Supply and Delivery of Janitorial ProductsREPORT TO:Committee of the Whole
DATE OF MEETING:2019-08-26
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Adam Buchholtz, Associate Procurement Specialist,519-741-2200 ext.
7217
WARD (S) INVOLVED:N/A
DATE OF REPORT:2019-07-17
REPORT NO.:FIN-19-068
SUBJECT:FPO19-117 Supply and Delivery of Janitorial Products
__________________________________________________________________________________________
RECOMMENDATION:
That the City of Kitchenerportion of the Region of Waterloo Cooperative Tender,
Reference Number: T2019-124, Supply and Delivery of Janitorial Products,be awardedto
Weber Supply Company,Kitchener,Ontario, at their tendered unit prices for a three (3)
year term, with an option to renew for two(2) additional two (2) yearterms.
BACKGROUND:
This is a co-operative tender issued by the Region of Waterloo(Lead Agency) on behalf of the
Grand River Co-operative Purchasing Group (GRCPG). Participating agencies included:
Region of Waterloo, City of Kitchener, City of Waterloo, Wilfrid Laurier University, Waterloo
Regional Police Service, and Upper Grand District School Board.
The tender is based on fixed unit prices on an estimated representative sampling of high volume
cleaning chemicals, paper products, garbage bags, and general suppliespurchased over the
last year.
-operative tenderis estimated at $97,233.27, for a one
(1)year period, for high volume janitorial productslisted in the tender.The average annual spend
for all janitorial products over the past seven(7) years was $144,841.42, before taxes. The
actual spend will depend on the level of activity throughout the term of the contract.
REPORT:
Tenders were advertised publicly on the Region of Waterloowebsite. Documents were
downloaded by eleven(11) interested parties and by the closing date of Monday June 3, 2019,
six(6) tenders had been received.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
1.iii - 1
The following tenders were received:
Bid Price
Weber Supply CompanyKitchener ON$624,796.02*
Superior Solutions Ltd.Oakville ON$659,517.27
Flexo ProductsNiagara Falls ON$673,152.38
Checkers Cleaning SupplyLondon ON$725,535.27
Wood Wyant Canada Inc.Mississauga ON$760,649.75
Swish Maintenance Ltd.Whitby ON$760,853.32
The price forjanitorial products (cleaning chemicals, paper products, garbage bags and general
supplies)has decreased 14% from the 2018/19contract.
The tender was reviewed by T. Reay, Supervisor of Procurement, Region of Waterloo,C.
Crespo, Senior Buyer, Wilfrid Laurier University, S. Agnello, Manager Materials Management &
Fleet, Waterloo Regional Police Service, J. Poetker, Buyer, City of WaterlooandT. Foerster,
Buyer,Upper Grand District School Board,who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts.
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.iii - 2