HomeMy WebLinkAboutFIN-19-071 - P19-144 Professional Services - Building Condition Assessments, Energy Audits, and Accessibility AuditsREPORT TO:Committee of the Whole
DATE OF MEETING:2019-08-26
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Adam Buchholtz,Associate Procurement Specialist,519-741-2200 ext.
7217
WARD (S) INVOLVED:N/A
DATE OF REPORT:2019-07-25
REPORT NO.:FIN-19-071
SUBJECT:P19-144 Professional Services Building Condition Assessments,
Energy Audits, and Accessibility Audits
__________________________________________________________________________________________
RECOMMENDATION:
That Proposal P19-144 Professional Services Building Condition Assessments, Energy
Audits, and Accessibility Audits be awarded to WalterFedy Inc., Kitchener,Ontario, at
their tendered price of $181,450.,including provisional items of $87,000. plus H.S.T. of
$23,588.50, for a total of $205,038.50, based on a satisfactory contract being negotiated
and an upset fee being established.
BACKGROUND:
This proposal is for professional services to undertake building condition a
energy audits, and accessibility audits at a variety of City of Kitchener facilities. The deliverables
will form the basis of capital maintenance and replacement plans for various facilities, taking into
consideration building and equipment needs, energy efficiency and accessibility requirements.
REPORT:
Proposals were advertised publicly on the City of Kitchener website. Documents were
downloaded by thirty-nine (39) interested parties and by the closing date of Monday July 29,
2019, nine (9) proposals had been received.
A listing of the responding parties follows for your reference:
Green PI Inc.
IRC Building Sciences Group
OHE Consultants
Pretium Engineering Inc.
Read Jones Christofferson Ltd. (RJC)
Stantec Consulting Ltd.
Stephenson Engineering Limited
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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WalterFedy Inc. *
WSP Canada Inc.
The proposal submissions were reviewed and rated by the selection committee, B. Powell,
Project Manager, Facility Asset Management, C. Bennett, Corporate Sustainability Officer, L.
Stewart, Manager, Projects and Energy Management, J. Edmondson, Manager, Facilities
Management, L. Palubeski, Manager, Program and Resource Services, and L. Paroski,
Inclusion Services Coordinator.
The selection committee rated the proposal submissions on the following criteria:
Evaluation of Proposed Project Manager
Project Team Completeness and Experience
Work Plan and Schedule
Past Performance
Completeness of Proposal
Value Added Approach
The committee recommends awarding the project to the highest scoring proponent with the
lowest cost WalterFedy Inc., Kitchener, Ontario.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
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FINANCIAL IMPLICATIONS:
The net cost for this proposal (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
proposal is included within the approved operating and capital budgets. Estimated surplus (D)
will be retained to be used for additional energy audits.
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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