HomeMy WebLinkAboutFIN-19-061 - Summary of Bid Solicitations Approved by the Director of Procurement (April - June, 2019)REPORT TO:Committee of the Whole
DATE OF MEETING:2019-08-26
SUBMITTED BY:Margaret Fisher,Director of Procurement,519-741-2200 ext. 7214
PREPARED BY:Laurie Stecho, Supervisor of Procurement,519-741-2200 ext. 7089
WARD (S) INVOLVED:N/A
DATE OF REPORT:2019-08-16
REPORT NO.:FIN-19-061
SUBJECT:Summary of Bid Solicitations Approved by the Director of Procurement
(April 1, 2019June 30, 2019)
__________________________________________________________________________________________
RECOMMENDATION:
For Information Only
BACKGROUND:
In accordance with the Purchasing By-law 2017-106 (Chapter 170 Municipal Code), section
City's Director of Supply Services shall prepare a quarterly information only report
to Council on Solicitations awarded where the Procurement Value is between $100,000 and
$750,000 and the Director of Supply Services approved the award
awarded by the Director of Supply Services were within approved budgets, capital projects were
s
government or granting agencies which require Council approval, and more than one bid was
received in response to the bid solicitation.
REPORT:
Appendix 1 is a listing of the eighteen(18)
FINANCIAL IMPLICATIONS:
All recommendations awarded by the Director of Procurement, were within approved budgets.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer,Financial Services
Department
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
9 - 1
of
HST)
$67,470.00$13,555.97125,880.00
Amount
Awarded
$400,730.00$161,911.00
Exclusive
(
)
9
Account
HST)
Operating
, 201
Budget
$90,000.00
Amount
Exclusive of
$128,968.64$570,000.00
(
-
June 30
A
-
9
, 201
1
Awarded
Vendor(s)
April
Enterprise RentCar Canada CompanyLondon ONDiscount Car & Truck RentalsNorth York ONG.C. Duke Equipment Ltd.Burlington ONParkway Ford Sales Ltd.Waterloo ONThe Gordon CompanyCaledonia
ON
.
e
our
ear
f
r
ower
Parks
m
ual
d
leven (11)
ne (1)
to replac
Operations
otary
r
hassis
c
inged
w
Description
ab and
c
Parks and Cemeteries and
rew
term with option to renew for 2
c
tender is for the 2019 spring and fall
Listing of Approved Bid Solicitations (
Roads and Traffic.
heel 4.8 m (16') heel
For the supply of various rental vehicles.1 year additional 1 year periods. For the supply and delivery of owThis is an additional unit for INS and Cemeteries.For the supply and delivery
of e5,080 kg (11,200 lb) G.V.W. weight (8) units and one (1) additional unit for INS replace two (2) units in INS This tree planting to replace trees removed due to Emerald Ash Borer
and through routine maintenance.
Appendix 1
Number &
Name
Vehicle Rentals One (1) Four Wheel Eleven (11) 5,080 2019 Spring and
065 070 083 062
operative)
----
-
Bid Solicitation
T19(CoT194.8 m (16') Winged Rotary MowerT19kg (11,200 lb) G.V.W. Dual Rear Wheel Crew Cab and ChassisT19Fall Tree Planting
9 - 2
of
HST)
Amount
Awarded
$162,101.00$333,300.00$732,281.00$299,931.00
Exclusive
(
Various
Accounts
HST)
Operating
Budget
Amount
Exclusive of
$515,000.00$300,000.00
(
$1,235,000.00
Awarded
Vendor(s)
Descartes Systems GroupWaterloo ONG&B Cable Contracting Inc.Kitchener ONGSP Group Inc.Kitchener ONNew World Park Solutions Inc.Brantford ON
Description
term with option to renew for 2
This tender is for GPS tracking devices and related items and services, including data fees associated with these devices.1 year additional 1 year periods. For open cut trenching and
related services.This tender is for the final design, tender preparation and construction administration for City Hall outdoor spaces.This tender is for the design, supply and installation
of a park playground at R.B.J. Schlegel Park.
,
and
Number &
Operative)
Administration
-
Name
Final Design
(Co-
Professional Design, Supply and
Geotab GPS Open Cut Trenching
Preparation
093 033
045 044
--
--
Bid Solicitation
T19Equipment and Related ServicesT19and Related ServicesP19Services Tender Construction for City Hall Outdoor SpacesP19Installation of R.B.J. Schlegel Park Playground
9 - 3
of
HST)
$56,653.36
Amount
Awarded
$396,623.70
Exclusive
(
HST)
Budget
$60,000.00
Amount
Exclusive of
$513,000.00
(
Gar Security
-
Awarded
Vendor(s)
GHDWaterloo ONToneServices Inc.Kitchener ON
e
Th
property
.
includes the design and
is expected to occur in
Description
scope
term with option to renew for 2
esign, tendering, as wall as contract
This project is for consulting services to complete the preliminary design, final dadministration and inspection. projectreconstruction of all underground services (sanitary sewer,
storm sewer and watermain) as well as sanitary and water service connections to the line. The asphalt roadway will be reconstructed as well as sidewalks and curbs. Construction2021.This
Tender is for security services at the Kitchener Memorial Auditorium Complex to ensure safety during Ranger games, Titan games and various special events, due to alcohol being served.
1 year additional 1 year periods
Number &
Name
Thaler Avenue
-
Professional
Security Services
064
027
-
-
Bid Solicitation
P19Services (Fairway Road North to Windom Road), Southill Drive (Morgan Avenue to Windom Road), Windom Road (Thaler Avenue to End) ReconstructionsT19Kitchener Memorial Auditorium Complex
(KMAC)
9 - 4
of
HST)
Amount
Awarded
$177,800.00$116,577.00$649,975.00
Exclusive
(
HST)
Budget
Amount
Exclusive of
$386,000.00$334,000.00$785,000.00
(
Awarded
Vendor(s)
Coco Paving Inc.Petersburg ONSumma Engineering LimitedMississauga ONWork Equipment Ltd.Courtland ON
our
f
:
Road
Avenue
ire
d
t
rticulated
a
Acquisition
ehn Drive to
River Road to
i
Wilson
ubber
(5) streets BHighlan
r
Glasgow Street to
five
owered
p
ive (5)
iesel
Description
Parks and Cemeteries.
to replace five (5) sidewalk
d
rive
d
Belmont Avenue Rock AvenueCaryndale Drive Evenstone AvenuePatricia Avenue West to Victoria Street SouthOld Chicopee Drive Ottawa Street NorthWoodhaven Road to Maywood Road
ractors
t
ility
heel
This tender is for traffic calming construction and miscellaneous asphalt and concrete work on This tender is for the construction of the Supervisory Control and Data (SCADA) infrastructure
at the two pilot sites, Homer Watson Pumping Station and Pioneer Tower Pumping Station.This tender is for fwutunits in INS
Number &
Name
Articulated Utility
Traffic Calming Homer Watson Five (5) Rubber Tire
061 094 115
---
Bid Solicitation
T19Construction and Miscellaneous Asphalt and Concrete WorkT19Pumping Station and Pioneer Tower Pumping Station SCADA Upgrade Pilot SitesT19Four Wheel Drive Diesel Powered Tractors
9 - 5
of
HST)
Amount
Awarded
$310,000.00$259,742.50$458,511.90
Exclusive
(
HST)
Budget
Amount
Exclusive of
$340,000.00$312,000.00$637,000.00
(
Awarded
Vendor(s)
StrongcoMississauga ONEnglobe Corp.Kitchener ONIBI Group Professional Services (Canada) Inc.Waterloo ON
e
The
Th
oroughly
reconstruction
ne (1) 17,340 kg
and is an additional
and inspection.
Utilities and Operations
Description
includes the
xcavator
e
underground services (sanitary
scope
as sidewalks and curbs.
heeled
This tender is for o(38,230 lb.) to 18,720 kg (41,270 lb.) wunit for INS Roads and Traffic.This renewal is for geotechnical investigation work for road reconstruction and rehabilitation
planned and anticipated for 2020 to 2022. purpose of the geotechnical program is to ensure that all aspects of surface and subsurface soil conditions are thunderstood prior to the start
of detailed design or final budgeting for any Capital infrastructure remediation works.This project is for consulting services to complete the preliminary design, final design, tendering,
as wall as contract administrationprojectof all sewer, storm sewer and watermain) as well as sanitary and water service connections to the property line. The asphalt roadway will be
reconstructed as wellConstruction is expected to occur in 2021.
Road
-
Number &
Name
Delta Street
-
Renewal of Professional
One (1) 17,340 kg
030 086
128
--
-
Bid Solicitation
T19(38,230 lb.) to 18,720 kg (41,270 lb.) Wheeled ExcavatorE17Consultant Services Reconstruction/Rehabilitation Program Geotechnical Investigation and DesignP19Services (Sydney Street
to Charles Street), Sydney Street (Delta Street to King Street) and Maurice Street (Ottawa Street to Sydney Street) Reconstruction
9 - 6
of
HST)
$41,769.00
Amount
Awarded
$282,774.15
Exclusive
(
Various
Accounts
HST)
Operating
Budget
Amount
Exclusive of
$916,000.00
(
Awarded
Vendor(s)
Tri City MaterialsPetersburg ONHardscape Concrete & InterlockCambridge ON
g this time along with
Description
term with option to renew for 2
year
This tender is for the supply and delivery of aggregates.1additional 1 year periods. The tender is for a pilot project to install Boulevard and Belmont Avenue. The project is scheduled
to begin in June 2019 and be in place until fall 2020. The data collected durinthe results and recommendations will be reported to Council at that time.
Number &
Name
020 Supply and Delivery 104 Pavement Markings
--
Bid Solicitation
T19of AggregatesT19and Installation of Flexible Traffic Bollards and Rubber Curbing for Separated Bike Lanes: and Belmont Avenue
9 - 7