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HomeMy WebLinkAboutCouncil Minutes - 1997-07-10 SCOUNCIL\1997-07-10-SPE JULY 10, 1997 SPECIAL COUNCIL MINUTES CITY OF KITCHENER A special meeting of City Council was held at 7:10 p.m.this date and Chaired by Mayor R. Christy with all members present. Notice of this special meeting had previously been given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. Mr. Chad Krulicki was in attendance with respect to his proposal for assistance in renovating the Korova Cafe in conjunction with a proposed Youth Employment Program. In this regard, Council was in receipt of a report from Mr. L. Proulx, Director of Facilities Management, dated July 10, 1997 recommending approval of funding for the provision of energy saving features and the installation of a portable structure. Mr. J. Gazzola suggested that funding for the $17,000 portable structure should come from the Capital Contingency Account, and the $15,500 amount relative to energy saving features from the Energy Management Capital Budget. In regard to the latter, he referred to a payback period estimated at between four and five years. Councillor B. Vrbanovic enquired whether Mr. Proulx is pursuing the acquisition of a portable structure, and he replied that at present there is a strong shortage of portables; however, this situation may improve by September 1, 1997. Councillor M. Yantzi referred to the innovative use of a bus shelter to serve as a vestibule and a windbreak which will save energy, and Mr. Proulx advised that this has proven effective at the Bramm Street location; however, Committee of Adjustment approval will be required in this regard. In response to a further question, Mr. Proulx advised that the energy features will include insulating and finishing the perimeter walls, insulating and installing a drop ceiling, replacement of the entry door and the installation of energy efficient windows. It was also noted that some additional electrical work will be required. Councillor M. Yantzi put forward a motion, seconded by Councillor G. Lorentz, to adopt the staff recommendations as outlined in Mr. Proulx's report. Both Councillors subsequently agreed to amend their motion in response to a suggestion from Mr. J. Shivas that the approval be conditional upon entering into a renewal agreement for the Korova premises, the current agreement having recently expired. Council then voted on the following motion, as amended. Moved by Councillor M. Yantzi Seconded by Councillor G. Lorentz "That subject to entering into a renewal agreement with respect to the Korova Cafe premises, energy saving features be provided at the existing Korova premises at an estimated cost of $15,500, with this expenditure to be debited from the City's Energy Management Capital Budget; and, That in addition, a portable structure be installed in the fenced compound adjacent to the existing building at an upset cost of $17,000., with the required funds to be debited from the Capital Contingency Account; and further, That the above be provided as outlined in the report of L. Proulx dated July 10, 1997." Carried. Council was in receipt of correspondence from Ms. Jennifer Lynn, Festival Co-ordinator for Kaleidoscope: Kitchener Festival of the Arts, requesting Council's consideration of a licensing matter, and asking that the event be declared one of municipal significance. Moved by Councillor B. Vrbanovic Seconded by Councillor M. Wagner "That Kaleidoscope: Kitchener Festival of the Arts be granted permission to operate refreshment stands at City Hall and Victoria Park on July 24 and 25, 1997, provided that the necessary licences and Health and Fire approvals are obtained; and, That the City of Kitchener has no objection to the Liquor Licence Board of Ontario issuing a permit to Kaleidoscope: Kitchener Festival of the Arts to allow liquor to be sold; and further, SPECIAL COUNCIL MINUTES JULY 10, 1997 - 37~ - CITY OF KITCHENER That this event be deemed to be of municipal significance." Carried. Mayor R. Christy advised that there were two additional items for consideration this date and asked that these be added to the agenda. Moved by Councillor M. Wagner Seconded by Councillor J. Ziegler "That pursuant to Section 25.4.4(e) of Chapter 25 (Council Procedure) of the Municipal Code the following items be added to the special Council agenda for consideration this date; namely: appointments to fill vacancies on various Standing and Special Committees created as a result of the resignation of Karen Redman; and, the awarding of a tender with respect to the Fairview Avenue Reconstruction (King Street to Samuel Street). Carried, with the unanimous consent of the whole Council. Moved by Councillor B. Vrbanovic Seconded by Councillor M. Yantzi "That Councillor Karen Taylor-Harrison be appointed to serve on the following Committees/Boards with each of the appointments to expire November 30, 1997: Community Services Committee; Finance and Administration Committee; Planning and Economic Development Committee; Public Works and Transportation Committee; Adaptive Re-Use of Industrial Buildings Sub-Committee; Downtown Improvement Area - Board of Management; Kitchener Downtown Advisory Committee; Kitchener Housing Inc.; K-W Regional Folk Arts Multicultural Centre Festival Committee; Multicultural Health Coalition - Waterloo Region; and, the Safe City Committee." Carried. Council was in receipt this date of correspondence from Mr. L. Gordon, Manager of Purchasing, dated July 8, 1997 recommending the awarding of the Fairview Avenue Reconstruction tender to Omega Contractors. Moved by Councillor J. Ziegler Seconded by Councillor G. Lorentz "That Tender T 97-80, Fairview Avenue Reconstruction (King Street to Samuel Street), be awarded to Omega Contractors, London, Ontario, at their adjusted tender amount of $599,205.35, including P.S.T and G.S.T." Carried. Moved by Councillor M. Yantzi Seconded by Councillor C. Weylie "That an in-camera meeting of City Council be held immediately following recess of this special meeting to consider a land acquisition matter." Carried. The meeting then recessed at 7:25 p.m. and Council then met in-camera. The special Council meeting reconvened at 10:15 p.m. with all members present. Moved by Councillor J. Ziegler Seconded by Councillor M. Wagner JULY 10, 1997 SPECIAL COUNCIL MINUTES -373- CITY OF KITCHENER "That in accordance with the terms and conditions of the Contract of Employment dated July 10, 1997, John Gazzola be appointed as the City of Kitchener's Chief Administrative Officer and a by- law in this regard be enacted; and further, That this appointment take effect retroactive to June 1, 1997." Carried Unanimously. Mr. J. Gazzola indicated that he was pleased with the appointment and thanked members of Council for providing him with an opportunity to take an active role in leading the organization into the future. Mayor R. Christy congratulated Mr. Gazzola on behalf of Council, and extended thanks for his diligent work as Interim Chief Administrative Officer during the past ten months. Moved by Councillor M. Yantzi Seconded by Councillor C. Weylie "That leave be given the Mover and Seconder to introduce the following by-laws for three readings this date: (a) To confirm all actions and proceedings of the Council (By-law No. 97-114) (b) Being a by-law to appoint a Chief Administrative Officer and a Management Committee (By-law No. 97-115) read a first, second and third times, be finally passed and and that the same be taken as numbered serially by the Clerk." Carried. On motion, the meeting adjourned. MAYOR CLERK