HomeMy WebLinkAboutCompass Kitchener - 2019-09-04COMPASS KITCHENER ADVISORY COMMITTEE MINUTES
SEPTEMBER 4, 2019 CITY OF KITCHENER
The Compass Kitchener Advisory Committee met this date, commencing at 4:00 p.m.
Present: Ms. J. Stephens -Wells, Chair
Ms. L. Gazzola, Ms. L. Fioze, Ms. L. Trumper, Ms. M. Bowman and Mr. A. Hammoud
Staff: D. Chapman, CAO
M. May, Deputy CAO
D. McGoldrick, General Manager— Infrastructure Services
J. Readman, General Manager — Development Services
K. Cooper, Manager, Strategic & Business Planning
J. MacLean, Corporate Planning Analyst
P. Price, Communications Associate
L. Korabo, Committee Administrator
WORKSHOP WITH CORPORATE LEADERSHIP TEAM — REPORT CARD EVALUATION
PROCESS
Several members of the Corporate Leadership Team (CLT) were in attendance to participate in
a workshop -style discussion with Compass Kitchener regarding the Committee's initial
compilation of draft criteria which could be utilized to evaluate the municipality's progress against
the goals and action statements contained in the 2019-2022 Strategic Plan.
All attendees had been provided with a summary document itemizing Compass Kitchener's
suggested evaluation measures and possible impacts to aid in the discussion. Ms. K. Cooper had
also previously advised CLT that Compass Kitchener would appreciate feedback from CLT on
the following three bullets:
• Compass Kitchener's citizen-centered/citizen perspective approach;
• Whether agreement/clarification is needed on what constitutes `success'; and,
• Agreement on or revisions to the information the City will collect/share to show impacts
from implementing the strategic actions.
Ms. J. Stephens -Wells welcomed CLT members and a roundtable of introductions was held.
Mr. D. Chapman, CAO, shared opening comments on behalf of the Corporation, thanking
Compass Kitchener for their work on preliminary evaluation considerations of the Strategic Plan
actions.
Facilitated by the Chair, the Committee and CLT reviewed the listing of suggested evaluation
measures for each of the Plan's 25 actions.
Mr. Chapman noted there appeared to be more specificity regarding transportation actions and
suggested that it would be helpful to focus more broadly on recommending successes.
Additionally, he suggested consideration be given to identifying larger outcomes/measures that
addressed the goals in addition to the strategic actions and that cut across multiple
themes/actions (e.g. wayfinding, communication opportunities). Mr. Chapman suggested the
Committee select one metric per action for measurement by the Corporation. He advised that
the City was committed to measuring and reporting out on results and that a phased in approach
may be necessary to accomplish this over the course of the Strategic Plan.
CLT members provided input on all of the strategic action statements. CLT together with
Compass Kitchener members discussed suggestions for changes, in order for the evaluation
criteria to be of most value. Ms. MacLean recorded the detailed comments.
Ms. Stephens -Wells thanked CLT for their feedback, stating the Committee was pleased to have
an opportunity to collaborate with senior leadership. She advised that this discussion will help
Compass Kitchener have a better sense of what can reasonably be accomplished by the city in
measuring and monitoring strategic plan implementation and impact.
Ms. Cooper advised that Ms. MacLean's meeting notes would be compiled in a meaningful way
for further discussion on reducing the number and focusing the proposed metrics. Ms. L. Gazzola
commented she didn't wish to lose sight of any of the Committee's suggested metrics, asking
that information on those not selected to move forward still be retained as baseline information
COMPASS KITCHENER ADVISORY COMMITTEE MINUTES
SEPTEMBER 4, 2019 -15- CITY OF KITCHENER
WORKSHOP WITH CORPORATE LEADERSHIP TEAM — REPORT CARD EVALUATION
PROCESS (CONT'D)
for the future. Mr. Hammoud concurred with these comments adding that the Committee needed
to be clear and specific about measurements and also what will be communicated in the future.
STRATEGIC PLAN UPDATE
Ms. K. Cooper introduced Phillip Price, Communications Associate, who is tasked with working
on the `look and feel' of the Strategic Plan document. The official release of the Plan will occur
after September 10. Once available, copies will be provided to Compass Kitchener members.
Mr. A. Hammoud requested only a digital copy. Some members asked if there was a role for the
Committee to help advance the Plan, once it has been publically released and Mr. Price advised
that he was meeting with Ms. Stephens -Wells to provide content for a video to do just that.
FALL ALL -COMMITTEE MEETING: STRATEGIC PLAN ALIGNMENT — PRELIMINARY
DISCUSSIONS
Ms. K. Cooper advised that a `hold' has been placed on the City Hall Rotunda for Wednesday,
November 6th. This is the date of the Committee's regular November meeting. Ms. Cooper
reminded members that she had met with most of the advisory committees to share the draft
Strategic Plan earlier this year, noting that most committees have included something in their
work plan that would tie into the themes/actions in the Strategic Plan.
The Committee discussed that the format of the All -Committee meeting be a sharing of the
approved Strategic Plan, followed by input from the different advisory committees on actions they
are currently working on or are currently considering, all in support of the Plan's themes and goal
statements.
Members shared suggestions on how the All -Committee meeting could be structured to have the
most value: committee presentations on key initiatives; `speed dating' format to share
information; each committee making note of the part of the Plan they would be interested in
working on; etc.
Mr. A. Hammoud suggested the meeting should only be held if it served a meaningful purpose.
In lieu of a meeting, it might serve Compass Kitchener's needs to collaborate with the other
advisory committees via email.
The Committee will continue with All -Committee discussions/planning at the October meeting.
OTHER BUSINESS
Ms. K. Cooper advised the October 2nd Committee meeting falls on the same night as the annual
"Ideas of the Brave' event. In order to allow members to attend, Ms. Cooper suggested
concluding the Compass Kitchener meeting at 5 p.m. The Committee agreed.
ADJOURNMENT
The meeting adjourned at 6:10 p.m.
L. Korabo
Committee Administrator