Loading...
HomeMy WebLinkAboutCouncil Minutes - 1997-10-27COUNCIL\1997-10-27 OCTOBER 27, 1997 COUNCIL MINUTES CITY OF KITCHENER The Council of the City of Kitchener met this date with all members present. The meeting began with the singing of "O Canada" by Katy May Morrow and Danny Morrow, following which Councillor G. Lorentz thanked them for their rendition of the National Anthem. On motion by Councillor B. Vrbanovic, the minutes of the regular meeting held on October 14, 1997, and special meetings held on October 14 and 20, 1997, as mailed to the members, were accepted. COMMUNICATION REFERRED TO COMMITTEE OF THE WHOLE - (1) Letter dated October 22, 1997 from R.W. Pritchard, General Manager of Corporate Services & City Clerk, relative to applications for cancellation, refund, reduction or levy of taxes. Mayor R. Christy presented Mr. Neil Hedley, KOOL FM Radio Station, with a Certificate of Appreciation acknowledging his community service in regard to the "Poster Boy Campaign" for the United Way. Mayor Christy noted that over the past four years Mr. Hedley has raised approximately $455,000, and this year's Poster Boy Campaign yielded approximately $172,000 in contributions. Mr. Hedley thanked Council and all citizens who contributed to the campaign. Mr. L. Gordon, Manager of Purchasing, appeared as a delegation to answer any questions regarding the tenders listed on the Committee of the Whole agenda of this date. Council was also in receipt of correspondence pertaining to two additional tender recommendations; namely: T 97-102 (Insurance Coverage Excess Workers' Compensation Indemnity and Accidental Death and Disablement); T 97-110 (Transit Centre Addition). Moved by Councillor M. Wagner Seconded by Councillor J. Ziegler "That tender T97-103, One Telescopic Aerial Ladder Platform, be awarded to Fort Garry Fire Trucks Ltd., Winnipeg, Manitoba at their tendered price of $846,355., plus G.S.T. and less $42,000. trade-in for Aerial #7 (1984 Pemfab/Pierreville, 30M Aerial Ladder), subject to a successful pre-bid meeting with the manufacturer." -and- "That tender T97-110, Transit Centre Addition, be awarded to CRD Construction Ltd., Guelph at their tendered price of $271,780 including G.S.T." -and- "That tender T97-102, Insurance Coverage Excess Workers' Compensation Indemnity and Accidental Death and Disablement be awarded to Seabury & Smith Limited, Toronto, for a period of one year at their tendered price of $76,959 plus P.S.T." Carried. Mr. Tom Brennand, appeared on behalf of the Rockway Golf Club Men's Committee, with respect to Clause 1 of the Community Services Committee report (October 6, 1997) pertaining to the 1998 membership and green fee structure for the Doon Valley and Rockway Golf Clubs. Mr. Brennand noted that the new rate structure was discussed at the Community Services Committee with no notice given to Club members, and that the report contained what he described as serious misrepresentations involving comparisons to other private and public courses. He noted that memberships at Rockway over the past three years have increased by approximately 33.6%, while non-member increases have been less than 15%. He indicated his strong objection to the proposed membership and green fee increases, and expressed an interest in seeing some form of Option #2 membership offered to those who would benefit. Mr. Brennand also criticized City staff's support of the Golf Course Master Plan despite a 200 signature petition from members opposing same. He also criticized the installation of a new computer system which he characterized as a complete failure, as well as aspects of customer service in the club house restaurant. In response to a question from Councillor K. Taylor-Harrison, Mr. Brennand indicated his OCTOBER 27, 1997 COUNCIL MINUTES - 532- CITY OF KITCI:IENER concern that Club members were not included in the decision-making process. Councillor M. Yantzi suggested that the increase in rates reflects a greater use of the facility and a corresponding increase in the number of rounds played. Mr. Brennand responded that since 1993 there has been a decline in the number of rounds played at Rockway, but this is difficult to substantiate given the current state of the computer system. Mr. Sid Marsden appeared on behalf of the 65ers Club, a senior's group based at the Rockway Golf Club, and in opposition to the proposed membership and green fee increases. Mr. Marsden advised that he estimates approximately 25% of total membership at Rockway is comprised of seniors, and stressed that he is not protesting an increase per se, but rather the magnitude of the present increase which would see restricted senior memberships, adult restricted memberships and junior memberships increase by 17%. Mr. Marsden pointed out that in his view the staff report does not justify a 17% increase in a single year, nor the magnitude of other increases. Mr. Marsden suggested that the proposal before Council this date is not about golf course improvement or customer satisfaction as much as improving profitability, and he supported a more modest increase in order to obtain equity with other local golf clubs. He suggested that the recommendation before Council this date be sent back to the Community Services Committee for further review and consideration of a more reasonable membership and green fee increase. In response to a question from Councillor G. Lorentz, Mr. Marsden advised that in his view, 7% for all categories would be more reasonable than the increases proposed. Moved by Councillor G. Lorentz Seconded by Councillor T. Galloway "That clause 1 of the Community Services Committee report (October 6, 1997) of this date be adopted." Mr. T. Clancy indicated his disappointment over the comments made by Mr. Brennand this date, as it was his understanding that staff have made efforts to improve customer service and satisfaction, with these being measured and acknowledged by some members. He suggested that staff have been very open concerning information about the club and recently attended a Men's Committee meeting in this regard. Mr. Clancy referred to testimonials received as to course and club improvements, and added that they feel that the golf course is in the top three in terms of value, but in the bottom three with respect to rates. Mr. Clancy added that the proposed increases are intended to bring Rockway and Doon into line with the rates charged by other golf courses in the area. Councillor J. Ziegler questioned the status of the Golf Course Master Plan, and Mr. Clancy replied that the Plan has been presented to the membership and objection was voiced to the creation of a driving range, but there was agreement with other planned improvements. Councillor Ziegler pointed out that it has been suggested some of the changes underway involve realignments which would suggest the future construction of a driving range. Mr. Clancy replied that staff had agreed to take no action on the driving range for five years and that the changes referred to are not exclusive to driving range development. Councillor Ziegler questioned the feasibility of phasing in the proposed fee increases, perhaps in the amount of 7% for each of this year and next. Mr. Clancy advised that this could be investigated if it were the wish of Council, but pointed out that the City has a two phase system now. Councillor Ziegler clarified that the intention of the phasing would not be simply to delay payments and Mr. Clancy cautioned that it is difficult to catch up with the rates charged by other area courses in the absence of significant increases in individual years. Councillor M. Wagner advised that he has no problem with the rate proposal, noting that in his opinion, the City has charged too little in recent years. He also noted that in his experience, many of the past complaints raised concerning the golf course proved to be unfounded once investigated, and when substantiated, were quickly addressed by staff. Councillor B. Vrbanovic questioned whether it would be feasible to phase out Option #2 memberships gradually, and Mr. Clancy advised that this could be investigated. Councillor Vrbanovic asked that this be done and that consideration also be given to grandfathering current Option #2 members. He further noted that the increases proposed range from 4% to 17.2% and seemed high relative to inflation. He also noted that the golf courses do not pay either property or income taxes as do other privately owned courses in the area. Mr. Clancy responded that the golf courses pay a dividend to the City which is comparable to the property taxes paid by private courses. Councillor Vrbanovic stressed the need to view the golf course enterprise as a service provided to the community, and not just a profit-generating vehicle. OCTOBER ~7, 1997 COUNCIL MINUTES - 533- CITY OF KITCI:IENER Moved by Councillor Jake Smola Seconded by Councillor J. Ziegler "That consideration of Clause 1 of the Community Services Committee report (October 6, 1997) of this date, be deferred and referred to staff for a further review, including meetings with golf course members, with a subsequent report to be considered by the Community Services Committee on November 17, 1997." Councillor Jake Smola agreed that a one-time increase of 17% seems high, and Councillor John Smola responded that the City would still have the lowest green fee and membership rates in the area while continuing to block out preferred times, 70% of which accrue to members. Councillor G. Lorentz noted that it is expensive to maintain a golf course and it is also important to return a healthy dividend to the taxpayer. Councillor M. Yantzi suggested that the golf course is not a service but is a business, and that the fee structure before Council this date is reasonable. Councillor M. Wagner clarified that in his mind the referral back to staff means that they should take a second look at the proposal and not make major changes at this time. The deferral motion of Councillor Jake Smola, seconded by Councillor J. Ziegler, was then voted on and Carried. Councillor J. Ziegler disclosed a pecuniary conflict of interest and abstained from all voting and discussion concerning the request of Heer's Interiors for a minor variance to the City's Sign By-law as his mother is a former owner of the subject property and still has a financial interest in same. Mr. Andy Davis, Heer's Decorating, appeared and requested a minor variance to the City's Sign By-law to permit the location of a small ground sign closer than the required 3 metres from their Claremont Avenue lot line. In this regard, Council was in receipt of a report from R. Morgan, Zoning Administration Co- ordinator, dated October 23, 1997 indicating that the Planning and Development Department has no concern with the granting of the variance requested. Moved by Councillor C. Weylie Seconded by Councillor G. Lorentz "That Council accede to the request of Heer's Interiors, 677 Belmont Boulevard West, and grant a minor variance to the City's Sign By-law to permit the location of a small ground sign, 1.2 metres from the Claremont Avenue lot line rather than the required 3 metres." Carried. Ms. Eleanor Mayiroo appeared as a resident of the Laurentian Forest Area and in regard to Clause 5 of the Public Works and Transportation Committee report of this date which proposes the offering of trial taxi service to connect the Laurentian West and Highland West Neighbourhoods with Bus Route No.1 (Queen South). Ms. Mayiroo asked Council to consider providing extended bus service to the area as at present there are approximately 495 families in the Countryside and Laurentian Forest Subdivisions. She noted that in the past, staff have indicated that these numbers do not warrant such service. She added that at present the nearest bus stop is about a 20-minute walk, and asked for favourable consideration of her request in light of the fact that there is no comprehensive sidewalk network in this area, that the gravel shoulders require that a pedestrian walk on the roadway during the winter months, and that at present walking is unsafe due to construction traffic which in the past has operated year round. Ms. Mayiroo suggested that the logical connection would be through Bus Route #3, and alternately Bus Route #2. She referred to past discussions with staff wherein she was advised of a lack of funding due to Provincial cutbacks, shortly after which the Director of Transit received a $14,000 pay increase. She noted that approximately $8,000 would be required to extend the service as requested. Ms. Mayiroo suggested that as a taxpayer she is entitled to bus service, and that dependable transit service is both important and necessary. Moved by Councillor John Smola Seconded by Councillor M. Wagner "That Clause 5 of the Public Works and Transportation Committee report of this date be adopted." Councillor T. Galloway enquired whether Ms. Mayiroo is aware of the taxi service recommendation before Council this date, and it was explained that this would provide, on a one-year trial basis, an on- demand OCTOBER ~7, 1997 COUNCIL MINUTES - 534 - CITY OF KITCI:IENER taxi pickup at a pre-determined location in her area. The fare for such service would be the same as for a City bus. Councillor G. Lorentz suggested that the City and Regional planners have on several occasions allowed new development without adequate transportation connections between the old and the new, and this often constitutes an unsafe situation. He suggested the need for more continuity in planning policy to ensure that the proper links are constructed before new development takes place. Mayor R. Christy asked that Mr. T. McCabe take this comment under advisement. The motion by Councillor John Smola, seconded by Councillor M. Wagner, to adopt Clause 5 of the Public Works and Transportation Committee report of this date was voted on and Carried. Mr. Chris Farley appeared on behalf of the Mayor's Advisory Council for Youth and provided an update on activities to date and plans for the future. Mr. Farley introduced the two new appointees to the Executive, and expressed confidence that the Advisory Council had made progress over the past year, with improved attendance at general assemblies and the development of a website. He also referred to the End of Summer Bash event which drew over 500 people and to the following projects currently under development: honouring youth in the community through a Youth Awards Presentation in March of 1998; planning of a corporate dinner to generate sponsorship; renewing the link with the Lutherwood Employment Centre in regard to youth employment; development of a forum on student loans and budgeting; and, developing liaisons with each of the area high schools. Mr. Farley acknowledged the efforts and support of Councillor M. Wagner and also the work of Ms. L. Fryfogel. Moved by Councillor C. Weylie Seconded by Councillor M. Yantzi "That the report of the Planning and Economic Development Committee of Council of this date be adopted." Carried. Moved by Councillor G. Lorentz Seconded by Councillor T. Galloway "That the report of the Community Services Committee (October 20, 197) of this date be adopted." Carried. Moved by Councillor J. Ziegler Seconded by Councillor M. Wagner "That the report of the Finance and Administration Committee of this date be adopted." Councillor J. Ziegler asked that clause 8 of the report be dealt with separately and referred to correspondence from D. Paterson, Director of Human Resources, dated October 20, 1997 and suggesting an amendment to the wording in the draft Expression of Interest to reflect Council's concerns with the Job Evaluation System. He indicated his support for the wording proposed by Mr. Paterson with one amendment to stress that Council's concerns will need to be addressed as part of the review of the current Job Evaluation System. The report of the Finance and Administration Committee of this date was then voted on clause by clause. Clause 8 - Carried (As Amended). Balance of report - Carried. The following pecuniary conflict of interest and abstention was disclosed: Clause 8 - Councillor B. Vrbanovic as his wife is employed by the City's Information Services Division. OCTOBER 97, 1997 COUNCIL MINUTES -535- CITY OF KITCI:IENER Moved by Councillor M. Wagner Seconded by Councillor J. Ziegler "That the report of Heritage Kitchener (Local Architectural Conservation Advisory Committee) be adopted." Carried. Moved by Councillor John Smola Seconded by Councillor M. Wagner "That the report of the Public Works and Transportation Committee of this date be adopted." Voted on clause by clause. Clause 5 - Dealt with under Delegations and Carried. Balance of report - Carried. Councillor G. Lorentz advised that he would like to set the record straight with regard to several matters relating to the current Ralgreen Crescent situation, and to clarify comments attributed to him by the Press. He asked that Ralgreen Crescent residents also receive a copy of the minutes at this meeting. He noted that the Ralgreen Homeowners Association appears to represent only about 10% of the residents affected, and that the remainder of the property owners are concerned over a decrease in property value and a lack of information. He stated that while campaigning over the weekend, he informed those affected of the steps taken by the City to date and hopes that a final draft of the report will be available in two or three weeks. Councillor Lorentz asked that Council give direction to staff tonight to release the report to the public as soon as it is available. He further noted that he had told residents that the City is formulating its terms of reference in this regard and asked for clarification of the date upon which these would be completed. Mr. J. Gazzola advised that to the best of his knowledge, the terms will be completed this week and will then be mailed. Councillor G. Lorentz further stated that the consultant hired by the City will review and validate the final report; make certain that all stakeholders are consulted, and not just the Ralgreen Homeowners Association; report back with a full range of options for consideration by Council. He also asked that when drafting the terms of reference, the City commit to having its staff and consultant provide an update to all affected residents every two weeks. Councillor Lorentz advised that he had been telling property owners that the City hopes to have a process in place within three to four months, and that one resident had suggested the name of the street should be changed. Moved by Councillor G. Lorentz Seconded by Councillor J. Ziegler "That once the final report in regard to Ralgreen Crescent has been completed, it be automatically distributed to all affected residents, and arrangements made for a public open house in this regard, with consideration of the report by Council on November 17, 1997." Mr. J. Shivas advised that he has no concerns with this direction except to ensure that the report is tabled at Council in conjunction with its release to the public. Councillor G. Lorentz pointed out that members of Council already have a draft report in hand and that there is a need to proceed more quickly in regard to this issue. Mayor R. Christy suggested a comprehensive registered mailing with respect to circulation of the final report to affected residents. The motion by Councillor G. Lorentz, seconded by Councillor J. Ziegler, to automatically distribute the final report with respect to Ralgreen Crescent, was voted on and Carried Unanimously. Councillor J. Ziegler referred to an earlier discussion concerning acceptance of cash in place of a Letter of Credit with respect to development in the municipality. He referred to a recent conversation with Mr. Ed Bauman who was prepared to give the City $942,000 in cash which it would drawn on to complete development work as required; however, staff had indicated a problem in this regard. He suggested that this method of operation works for the Region of Waterloo and should be duplicated by the City. He asked that Council direct staff to implement a similar system to that of the Region. Mr. J. Shivas advised that the City can accept cash, but it is not the City's practice to administer contracts and pay the bills of OCTOBER ~7, 1997 COUNCIL MINUTES -536- CITY OF KITCI:IENER subdividers. He advised that he is not sure how the Region handles this, though they may have staff in this regard, and counselled that this is a lengthy and time-consuming process. Councillor J. Ziegler questioned this statement noting that the City has to send a Letter of Credit Release in the appropriate amount for each of the works completed and that this would seem to be no greater a burden than the work required to draw on a cash deposit. Moved by Councillor J. Ziegler Seconded by Councillor M. Wagner "That staff prepare a report outlining the practices of the Regional Municipality of Waterloo in regard to accepting cash in place of a Letter of Credit for committee consideration." Carried. Councillor B. Vrbanovic referred to the program recently initiated by the Parks & Recreation Department to assist parents in looking after their children during the teachers protest. He thanked staff for this initiative and asked for an update. Mr. T. Clancy responded that staff are disappointed with the response to date and were prepared to run six day camps; however, at present only one of these has been filled. He advised that it appears large numbers of parents have made alternate arrangements for child care. Councillor B. Vrbanovic referred to the impact of the teachers protest on the upcoming municipal election as a large number of schools are used as voting places. Mr. R.W. Pritchard reported that staff are working on a contingency plan in this regard, noting that approximately 174 Voting Places, and 85,000 electors are affected. He advised that if the current job action is not over by next Tuesday or Wednesday at the latest, the City will be forced to implement the alternate locations and give the necessary public notice. Mr. Pritchard outlined the methods under consideration for conveying the change in voting location to the public and election workers, noting that implementing the contingency plan could cost as much as $30,000. Mr. J. Gazzola also reminded Council that the Province has recently changed its position with respect to levying a charge for election costs relating to School Board offices and that this has had a negative impact on the election budget. Councillor B. Vrbanovic enquired whether the City has had a response from the Province regarding an earlier resolution asking that they adhere to the original position with respect to election chargebacks, and it was indicated that no response has been received to date. Mr. R.W. Pritchard advised that it is necessary to guarantee unimpeded access to voting places on Election Day; otherwise, election results could be in jeopardy. Councillor Jake Smola characterized the current job action by teachers as an "illegal walkout" and asked that any additional expenses in this regard be kept separate and monitored. Councillor G. Lorentz suggested that local businesses could be contacted and asked to provide signs on major thoroughfares advertising alternate voting locations. Mr. Pritchard indicated his hope that the local media would provide the telephone information number as a public service, and added that staff will, if necessary, post signs on the former school voting places early on Election Day directing electors to the new locations. Councillor M. Yantzi enquired whether there had been any discussions with the Teachers' Unions in regard to picketing on Election Day, and Mr. Pritchard suggested that any such action would need to be taken as the Provincial level to assure uniform compliance. Moved by Councillor J. Ziegler Seconded by Councillor M. Yantzi "That given the fact that a great number of voting places in Ontario are located in schools, and given the difficulty and cost of relocating these on short notice, the City of Kitchener strongly urges the Province of Ontario to approach the Teachers' Unions involved in the current job action to ask that they ensure that on voting day for the November 10, 1997 Municipal Elections, their membership allows free and unimpeded access to any voting places located in schools; and further, That in this regard, assurances also be given by the local School Boards that schools will be adequately staffed and essentials such as heat, light and custodial services provided." Carried. Councillor G. Lorentz referred to minor problems involving picketers at the City facilities adjoining Forest Heights School, and asked that staff monitor this situation. COUNCIL MINUTES OCTOBER ~7, 1997 - 537- CITY OF KITCI:IENER Mayor R. Christy noted that this is the last regular Council meeting prior to the November 10 election and thanked each member of Council for their contributions toward what he characterized as a very productive term. He also complimented Councillor M. Wagner, who is not running for re-election, on his service to the community over the past seven years, and on behalf of Council and staff, thanked him for his contribution to the community. Councillor Wagner spoke and indicated that he has enjoyed working with both Council and a fine staff over the past seven years. He pointed out that over that time he has always considered himself to be a City of Kitchener Councillor first and a Ward Councillor second and expressed his appreciation for the support shown by members of Council for the various projects he was involved in during his terms of office. Moved by Councillor G. Lorentz Seconded by Councillor John Smola "That leave be given the Mover and Seconder to introduce the following by-laws, namely: (a) To further amend By-law No. 88-170 being a by-law to prohibit unauthorized parking of motor vehicles on private property (b) To further amend By-law No. 88-171 being a by-law to designate private roadways as fire routes and to prohibit parking thereon (c) Being a by-law to amend By-law 88-172 being a by-law to authorize certain on-street and off-street parking of vehicles for use by physically handicapped persons, and the issuing of permits in respect thereof (d) To confirm all actions and proceedings of the Council and that the same be taken as read a first time and stand referred to the Committee of the Whole." Carried. On motion, the Council resolved itself into the Committee of the Whole to consider its agenda and Mayor R. Christy appointed Councillor B. Vrbanovic as Chair. On motion, the Council rose from the Committee of the Whole and Mayor R. Christy occupied the Chair. Moved by Councillor B. Vrbanovic Seconded by Councillor K. Taylor-Harrison "That the proceedings and the recorded pecuniary interests and conflicts taken in the meeting of the Committee of the Whole held this date, as attached hereto and forming part of these minutes are hereby adopted and confirmed." Carried. Moved by Councillor G. Lorentz Seconded by Councillor John Smola "That the by-laws listed on the agenda for third reading, namely: (a) To further amend By-law No. 88-170 being a by-law to prohibit unauthorized parking of motor vehicles on private property (By-law No. 97-170) (b) To further amend By-law No. 88-171 being a by-law to designate private roadways as fire routes and to prohibit parking thereon (By-law No. 97-171 ) (c) Being a by-law to amend By-law 88-172 being a by-law to authorize certain on-street and OCTOBER 97, 1997 COUNCIL MINUTES - 538- CITY OF KITCI:IENER (d) off-street parking of vehicles for use by physically handicapped persons, and the issuing of permits in respect thereof To confirm all actions and proceedings of the Council (By-law No. 97-172) (By-law No. 97-173) be taken as read a third time, be finally passed and numbered serially by the Clerk." On motion, the meeting adjourned. Carried. MAYOR CLERK PLANNING AND ECONOMIC DEVELOPMENT COMMITTEE - That PD Report 97/102 (Charity Gaming Clubs Study) and the accompanying "Permanent Charity Gamin,q Club Back,qround Report", dated October 6, 1997, be received for information. That the owners of the Grand Hotel, 6 Bridge St.W., obtain Sign Permits for the new fascia signs located on the front wall of the building. That Zone Change Application ZC 971121A/ZJ (Trustees of the Polish National Union of Canada Branch #3, Kitchener) requesting a change in zoning from Residential Six Zone (R-6) to Neighbourhood Institutional Zone (I-1) with a special use provision 244U according to By-law 85-1 on lands legally described as Lot 326 and Part of Lot 325, Registered Plan 376, be approved in the form shown in the "Proposed By-law" attached dated September 29, 1997, subject to the following conditions being satisfied prior to any readings of the By-law by Council: 1) That a parking plan be submitted to and approved by the Director of Community Planning, Development and Design and that the parking lot be developed in accordance with the approved plan. 2) That a landscaping plan be submitted to and approved by the Director of Community Planning, Development and Design and that the landscaping and the site works be completed in accordance with the approved plan. 3) The owner acknowledges that conditions 1 and 2 are required to be satisfied no later than seven months after Council having approved by resolution Zone Change Application 97/12/A/ZJ. In the event this resolution is not fulfilled within the seven month period, Council shall consider rescinding its zone change approval. It is the opinion of this Committee that approval of this application is proper planning for the City and is in conformity with the City's Municipal Plan. That assessment information not be used exclusively to monitor the success of the municipality's downtown revitalization program; and further, That the monthly reports prepared by the downtown Development Team which record business openings, closings, expansions, renovations and relocations be sent to the Finance department and forwarded to the Regional Assessment office for inclusion in their mid year supplementary assessments. That Council receive the findings of the 1996-97 Downtown Monitoring Report as evidence of success in the many initiatives undertaken to revitalize the downtown core and direct staff to make the report available to the business and investment community for their use in helping to market the downtown as a place to live, work and conduct business. That Planning and Development Staff Report PD 97/100 (Skateboard / Bicycle / Inline Skate Ramps in Residential Areas) be deferred and referred to the November 17, 1997 meeting of the Planning and Economic Development Committee for consideration. PLANNING & ECONOMIC DEVELOPMENT COMMITTEE - (CONT'D) That City Council approve in principle the establishment of a bi-annual Capital fund in the amount of $25,000, for the provision of thematic signage, lighting, interpretive areas and other features as recommended in approved Heritage Conservation District Plans, and further, that this request be OCTOBER ~7, 1997 COUNCIL MINUTES - 540- CITY OF KITCI:IENER COUNCIL MINUTES OCTOBER ~7, 1997 - 540- CITY OF KITCI:IENER REPORTS ADOPTED BY COUNCIL referred for consideration as part of the 1998 Capital Budget. That Council receive Planning and Development Staff Report PD 97/104 (Delegation of Approvals - Subdivisions, Condominiums and Part Lot Control Exemption By-laws) for information. COMMUNITY SERVICES COMMITTEE (OCTOBER 6, 1997) - That we approve the membership and green fee structure, for the Doon Valley Golf Club and Rockway Golf Club, for 1998, as considered by the Community Services Committee on October 6, 1997, and further, That all members be maintained and converted to Option 1 status, and further, That new full membership limits, of 200 at Rockway Golf Club and 225 at Doon Valley Golf Club, be established, and further, That this recommendation be forwarded to the Council meeting scheduled for October 27, 1997; with staff to communicate this recommendation to the golf membership prior to the Council meeting. (Dealt with under Delegations and action deferred and referred to the November 17, 1997 Community Services Committee meeting pending a further review and report by staff and further meetings with Golf Club members.) COMMUNITY SERVICES COMMITTEE (OCTOBER 20, 1997) - That we approve the request of the Kitchener Fire Fighters Combat Challenge Team for a grant in the amount of $1,500.00 to assist with the cost of attending the North American Championships, in Las Vegas, from November 6 - 8, 1997. That the City of Kitchener Department of Parks and Recreation host the 1998 Southwestern Regional Athletics and Boccia Meet at Centennial Stadium on Saturday, May 9, 1998; and further, That the City of Kitchener Department of Parks & Recreation host the 1999 Ontario Games for the Physically Disabled from July 15-18, 1999 at Centennial Stadium and Rockway Golf Course. FINANCE AND ADMINISTRATION COMMITTEE - That the Mayor and Clerk be authorized to execute an encroachment agreement with the registered owners of Part of Lot 34, Grange's Survey, North of King Street, North of the C.N.R., Registered Plan 376, municipally known as 361 Duke Street West, to permit the continued use of the adjacent unopened laneway for parking purposes; and further, That staff begin the process of closing this public laneway and selling the lands to abutting property owners. That permission be granted to construct and maintain a fence around the outside perimeter of the unopened laneway that is adjacent to the rear yard of 361 Duke Street West. That Heritage Kitchener be given pre-budget approval, with respect to its 1998 budget in order to allow a $1,000.00 expenditure associated with co-hosting of the Community Heritage Ontario Conference, May 29 - 30, 1998 and if appropriate be permitted to spend this 1998 budget amount in 1997. FINANCE AND ADMINISTRATION COMMITTEE - (CONT'D) 4. That the Council of the Corporation of the City of Kitchener recommend to the Minister of OCTOBER ~7, 1997 COUNCIL MINUTES -541- CITY OF KITCI:IENER COUNCIL MINUTES OCTOBER ~7, 1997 - 541 - CITY OF KITCI:IENER REPORTS ADOPTED BY COUNCIL Municipal Affairs that Mr. Randy Mattice be appointed a municipal representative on the North Waterloo Housing Authority. That Council authorize staff to procure for the City the goods and services of CSDC Systems Inc. for the purpose of providing an application and permit tracking system and hereby waives the requirement under Chapter 170 (Purchasing) of the Municipal Code relating to a call for expressions of interest; and That Council agrees to pay CSDC Systems Inc. $301,000.00, exclusive of taxes, which represents the cost of providing the goods and services for, but not limited to, software, support, consultation, data conversion, interfacing with other corporate systems, training and maintenance; and further, That pre-budget approval of up to $188,000.00, exclusive of taxes, be granted with respect to project funding, with this amount to form part of the 1998 Capital Budget, and to be exclusive of any funds already allocated in the Computer Reserve Fund. That no action be taken on the request of Cheryl Edwards, Pleasures (Body Rub Parlour), for an exemption from the location criteria which requires that such an establishment be located in an area zoned C6. That the request of Leona Montag, A-1 Flags, for permission to purchase and sell souvenir items imprinted with the City crest, in particular lapel pins, be referred to staff for further investigation of the possible options, including but not limited to purchase of the item directly from the City with an appropriate mark-up; purchasing from a third party after payment of a licensing fee; sale of such items by the City through its public service counter. That Council endorse the proposed Expression of Interest dated October 7, 1997 with respect to retention of a consultant to review the City's current Job Evaluation System and related policies and practices as well as the project timetable, all forming part of the report of D. Paterson dated October 14, 1997; and further, That the above be conditional upon paragraph four (4) of the draft Expression of Interest being deleted and replaced with the following: "Concern about the effective functioning and the appropriateness of certain elements of the current overall Salary Administration System have been raised by members of City Council, senior administration, and individual staff members. Specifically, Council has questioned the co-management of the Job Evaluation System and has identified the Collective Agreement provisions as an impediment to making changes. A number of policies and related practices have been the subject of considerable discussion at both Committee and Council level, and, in one case has led to Council initiating a change. These Council concerns will need to be addressed as part of this review. Council, at its regular meeting of October 27, 1997, endorsed this Expression of Interest." (As Amended) That the City Solicitor review the cash-in-lieu of parkland dedication for Mr. S. Vogel relative to his property on Bloomingdale Road, and undertake a second valuation based on figures from the most recent offer to purchase. HERITAGE KITCHENER (L.A.C.A.C) - That the Legal Department be directed to proceed with the application to the province for private legislation authorizing the City of Kitchener to impose certain demolition controls on properties designated under the Ontario Heritaqe Act. HERITAGE KITCHENER (L.A.C.A.C) (CONT'D) - OCTOBER 27, 1997 COUNCIL MINUTES -542- CITY OF KITCI:IENER COUNCIL MINUTES OCTOBER 27, 1997 - 542- CITY OF KITCI:IENER REPORTS ADOPTED BY COUNCIL That Heritage Kitchener recommends the approval of the heritage aspects of the Department of Planning & Development draft capital forecast as presented to the Committee on October 3, 1997. That Heritage Kitchener recommends the approval, in principle, of establishing a bi-annual capital fund, in the amount of $25,000.00, for the provision of thematic signage, lighting, interpretive areas and other features as recommended in approved Heritage Conservation District Plans; and further That this request be referred for consideration as part of the 1998 Capital Budget. PUBLIC WORKS AND TRANSPORTATION COMMITTEE - That no Adult Crossing Guard assistance is warranted at the intersection of Lawrence Avenue and Victoria Street North, and the intersection of Belmont Avenue and Gage Avenue. That a 2 Hour Street Parking Time Limit, with no re-parking within 5 hours of initial parking, Enforcement Program be established within the Downtown area, and further, That signs illustrating the Downtown area where the program will be in effect and the restriction be posted as required (ie. under existing parking regulation signs), and further, That the Uniform Traffic and Parking By-law be amended accordingly, and further, That this program be reviewed in one years time to evaluate its effectiveness in overcoming the abuses to the existing parking system. That a shuttle service be operated between the Centre In The Square and the City Hall and Duke/Ontario Parking Garages during weekday matinee performances and when back to back evening performances occur, during the second performance, and further, That an evaluation of this shuttle service be carried out at the end of the current theatre season. That capital funds in the amount of $100,000.00 be approved for purchase of an emission analyser in the 1999 Capital Budget. That, subject to input being received from C.A.W. Local #4304 and for a trial period of one year, Council adopt a program of providing a taxi service to connect Laurentian West and Highland West neighbourhoods with Route #1 (Queen South) at Highland Hills Mall, and further, That this taxi service will commence on Monday, November 3, 1997, and operate Monday to Friday from 6:30 a.m. to 9:00 a.m. and 3:00 p.m. to 6:00 p.m., and further, That the Mayor and Clerk be authorized to execute an agreement, with the successful taxi firm, which is satisfactory to the City Solicitor. (Dealt with under Delegations and Carried) 6. That no action be taken to reduce transit service levels on Christmas Day or New Years Day. That the recommendations contained in Schedule "B" of the Class Environmental Assessment Study, prepared by Proctor & Redfern Limited, dated October 15, 1997, entitled "Project File and Design Brief for the Victoria Street Sanitary Sewer and Storm Sewer Outlets", be approved, and further, That the Project File and Design Brief be filed with the City Clerk for the mandatory 30 day public review period. COUNCIL MINUTES OCTOBER 27, 1997 - 543 - CITY OF KITCHENER COMMITTEE OF THE WHOLE A BY-LAWS AS LISTED ON THE AGENDA - 2ND READING - It was resolved: "That the by-laws considered by this Committee be taken as read a second time and be recommended for enactment." B. REPORT OF THE CHIEF ADMINISTRATIVE OFFICER - 1. Execution of Enqineerinq Aqreement - SOUTH WARD It was resolved: "That the Mayor and Clerk be authorized to execute an agreement for the provision of professional engineering services made between the City of Kitchener and Paragon Engineering Limited, regarding Pioneer Tower West, Pumping Station, Forcemain and Watermain." 2. Licenses Council was in receipt of an additional report from J. Koppeser, Manager of Licensing, dated October 23, 1997 recommending that St. Matthews Lutheran Church Youth Group be granted permission to operate a refreshment stand. It was resolved: "That the City of Kitchener grant the request of the Festival of Trees and Lights Committee for permission to have M & M Meats operate a refreshment stand on November 27-29, 1997, at Kitchener City Hall, 200 King Street West, Kitchener, provided that the necessary Licence and Health and Fire approvals are obtained and further, that the nominal fee of $1.00 be applicable." -and- "That the City of Kitchener grant the request of Marillac Place, Special Works Project of The Society of St. Vincent de Paul, for permission to operate a refreshment stand on November 15, 1997, at Kitchener City Hall, 200 King Street West, Kitchener, provided that the necessary Licence and Health approvals are obtained and further, that the nominal fee of $1.00 be applicable." -and- "That St. Matthews Lutheran Church Youth Group, 54 Benton Street, Kitchener, Ontario, be granted permission to operate a refreshment stand at Hiway Zehrs, 1375 Weber Street E, Kitchener, on November 14-16, 1997, inclusive, provided that the necessary Fire and Health and Licence are obtained; and further, That a nominal fee of $1.00 be applicable." -and- "That Ms. Dawn Hutchison be granted a Massagist licence for the year 1997." COUNCIL MINUTES OCTOBER 27, 1997 - 544- CITY OF KITCI:IENER COUNCIL MINUTES OCTOBER 27, 1997 - 544- CITY OF KITCI:IENER REPORTS ADOPTED BY COUNCIL COUNCIL MINUTES OCTOBER 27, 1997 - 544 - CITY OF KITCHENER COMMITTEE OF THE WHOLE B. REPORT OF THE CHIEF ADMINISTRATIVE OFFICER - (CONT'D) 3. Application for First Reqistration - STANLEY PARK WARD It was resolved: "That the Mayor and Clerk be authorized to execute a Consent and Waiver of Notice and draft reference plan to expedite an application for First Registration under the Land Titles Act by Valentin and Breda Jugovic respecting lands described as Part Lot 40, Registered Plan 1307, designated as Parts 1 and 2 on draft reference plan and municipally known as 100 Breckenridge Drive." A,qreement with the Waterloo County Board of Education for the Reciprocal Use of Facilities It was resolved: "That the Waterloo County Board of Education be added as an additional insured under the City's municipal liability insurance programme as it pertains to use of WCBE facilities by the City." 5. Tenders Dealt with under Delegations. 6. Tourism Siqnacle It was resolved: "That the Mayor and Clerk be authorized to sign an Agreement with Canadian TODS Limited for the Installation of tourism-oriented signage on Highway 401 for Doon Valley Golf Course and Kitchener Memorial Auditorium Complex." 7. Community-Base Network Council was in receipt of correspondence from V. Gibaut, Director of Economic Development, dated October 23, 1997 providing information on the establishment of a community-based telecommunications network in the CTT region. It was resolved: "That the report of V. Gibaut, dated October 23, 1997 concerning establishment of a community-based telecommunications network in the CTT region be tabled as information." 8. Applications for Cancellation, Refund, Reduction or Levy of Taxes Council was in receipt of correspondence from R.W. Pritchard, General Manager of Corporate Services & City Clerk, dated October 22, 1997 outlining recommended dispositions. OCTOBER ~7, 1997 COUNCIL MINUTES -545- CITY OF KITCI:IENER COUNCIL MINUTES OCTOBER ~7, 1997 - 545- CITY OF KITCI:IENER REPORTS ADOPTED BY COUNCIL Councillor G. Lorentz asked for additional information with respect to Item #12 relating to the former Golf Professional at the Rockway Golf Club. Ms. P. Houston agreed to look into the matter further and report. It was resolved: "That the applications attached hereto and forming part of these minutes relative to cancellation, reduction, refund or levy of taxes be disposed of as recommended therein." COUNCIL MINUTES OCTOBER 27, 1997 - 545 - CITY OF KITCHENER COMMITTEE OF THE WHOLE REPORT OF THE CHIEF ADMINISTRATIVE OFFICER - (CONT'D) 9. Firefiqhter Arbitration Council was in receipt of correspondence from D. Paterson, Director of Human Resources, containing additional information with respect to the current arbitration matter. In response to questions, Mr. J. Gazzola advised that the City has no option in this regard and that the report is submitted as information only. Councillor Jake Smola suggested that the memorandum should be referred to the Legal Department for comment. He also put forward a motion to allow Council to meet in-camera later this date to discuss the contents of the report, but since a seconder was not forthcoming, the motion was not voted on.