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HomeMy WebLinkAboutCommunity Svcs - 1992-06-15CSC\1992-06-15 COMMUNITY SERVICES COMMITTEE MEETING MONDAY JUNE 15, 1992 The Community Services Committee met this date under the Chairmanship of Alderman G. Lorentz with the following members present: Mayor D. Cardillo, Alderman T. Galloway, Alderman G. Leadston, Alderman B. Stortz, Alderman M. Wagner, Alderman C. Weylie, Alderman M. Yantzi, Alderman C. Zehr and Alderman J. Ziegler. Others Present: Messrs. F. Graham, T. McKay, B. Stanley, L. Wiegand, T. Clancy, J. Wallace, P. Wetherup, G. Kett, R. Arnot, Ms. C. Oliver, Ms. L. Bamford and Ms. D.H. Gilchrist. This meeting of the Community Services Committee commenced at 1:35 p.m. 1. Minutes On motion by Alderman T. Galloway it was resolved: "That the Minutes of the regular meeting of the Community Services Committee of May 26, 1992, as mailed to the members, be accepted." 2. Deleqation - Driveway Encroachment - 9 Theresa Street The Committee was in receipt of delegation forms for Mr. C. McNabb, 9 Theresa Street and Ms. K. Dozois, 11 Theresa Street along with a report and site plans from Mr. P. Wetherup, Parks Planner, dated June 10, 1992. Mr. McNabb addressed the Committee g~ving a verbal presentation on the issue of his driveway encroachment on City owned park land and referred to photographs which had been given to members of Council last Friday. Mr. McNabb advised that he has been offered, by staff, a 7 ft. encroachment onto park land; however he wishes to have a driveway width of 18 ft. which would require a 9-1/2 ft. encroachment at the street narrowing to 5 ft. towards the rear of the property. Ms. K. Dozois addressed the Committee advising that she is the co-owner of property adjacent to the McNabb's. She gave a brief history of this event and advised of her concern over the lack of communication between the City and the neighbours and between the McNabbs and the neighbours. It was her opinion that the rules of the City are being ignored by staff and by the property owner. Mr. M. McMahon, 6 Theresa Street, addressed the Committee giving a history and his opinion of the misuse of City lands in this instance. He advised that it is his feeling that the McNabbs have taken liberties for their own gain and at the expense of the neighbourhood. Mr. T. Clancy then gave a review of Parks and Recreation staff involvement in this issue and Mr. P. Wetherup advised that there is a sewer line in this portion of land and therefore the land could not be sold to the McNabbs. The McNabbs then asked for permission to encroach on park lands to install a driveway. Mr. P. Wetherup gave a brief background in this regard. The Committee then questioned staff as to how issues of this nature could be dealt with more quickly and Mr. T. Clancy advised that staff will be coming back with a policy for this Committee's approval, hopefully by September. On motion by Mayor D. Cardillo it was resolved: "That the Mayor and Clerk be authorized to execute an encroachment agreement with the registered owners of 9 Theresa Street to permit a driveway extending seven feet (7') more or less by 50 feet (50') more or less onto parkland owned by the City of Kitchener." Mr. T. McKay advised that this would be an ideal situation for the Community Mediation Service. COMMUNITY SERVICES COMMITTEE - 107 - JUNE 15, 1992 3. Deleqation - Kitchener Ranqers Alderman T. Galloway declared a conflict of interest as he is employed by the Kitchener Rangers and did not participate in any discussion or voting. Mr. A. Diegel, President, Kitchener Rangers, was in attendance to request funds from the City of Kitchener to renovate the Rangers' dressing rooms at the Auditorium. Members of the Committee were provided with a copy of a letter from Mr. Diegel to Alderman J. Lorentz, dated June 8, 1992 concerning this request. The estimated cost of renovations would be $60,000.00. Mayor D. Cardillo advised that he was not in agreement with this request and Mr. T. McKay advised that the City does not have the money in the budget at this time. The question was raised as to whether or not the Rangers' should be making a financial contribution to these renovations. Mr. F. Graham advised that staff were caught by surprise at this request as it is out of sync with the City's budget. He recommended that the City should look at what is really required and that the City should do the work. On motion by Alderman G. Leadston it was resolved: "That consideration of the request of the Kitchener Rangers for $60,000.00 to do renovations to their dressing rooms at the Auditorium be deferred to the meeting of Monday, July 6, 1992 and that staff discuss this matter with other clubs in the Ontario Hockey League and come back to the Community Services Committee with a specific recommendation." 4. Deleqation - 8th Canadian Student Leadership Conference Mr. M. Baker was in attendance to represent the Canadian Student Leadership Conference request for a waiving of the fee for a Market Facility rental in conjunction with the Conference to be held on Saturday, October 31, 1992. The Committee was in receipt of a report from Mr. L. Wiegand dated June 4, 1992 in this regard. It was noted that the Market rental analysis provided by Mr. Wiegand included a liquor charge of $455.00 and Mr. Baker advised that there would be no liquor served at this conference. Removal of the liquor charge from the facility rental brought the charge down to $910.00. Mr. Baker advised that he was hoping to make this a first class event and that the students and advisors would be paying a good portion of the fees for this conference on their own. The question was raised as to whether or not this could come under the reciprocal agreement, in which case the fee could be waived and Mr. F. Graham advised that the Market is not part of the reciprocal agreement. The question was also raised as to the use of schools for this banquet and Mr. Baker advised that there wasn't a school of a suitable size to hold this function. On motion by Alderman G. Leadston it was resolved: "That we approve an in-kind facility grant in the amount of $910.00 for the Canadian Student Leadership Conference for the use of Market on Saturday October 31, 1992. 5. Dele.qation - Kitchener Minor Soccer Ms. J. Stafford was in attendance to represent the grant request of the Kitchener Minor Soccer Inc. for a grant in the amount of $4,800.00 to assist with the travel expenses for the Celtic Girls Team to travel to Scotland and England. Alderman M. Wagner advised that he was not prepared to support this request due to the City's involvement with the new facility for Kitchener Minor Soccer. Mayor D. Cardillo put forward a motion that a grant in the amount of $1,500.00 be awarded to Kitchener Minor Soccer to assist with the 5. Deleqation - Kitchener Minor Soccer - cont'd COMMUNITY SERVICES COMMITTEE - 108 - JUNE 15, 1992 travelling expenses for the Celtic Girls Team to travel to England and Scotland. The motion was voted on and lost. On motion by Alderman C. Zehr it was resolved: "That no action be taken on the request of Kitchener Minor Soccer Inc. for a cash grant to off-set travel costs for the Celtic Girls Team to travel to England and Scotland." 6. Grant Requests a) New Life Covenant Church Mr. L. Wiegand advised the Committee that the New Life Covenant Church has withdrawn their grant request. b) Kitchener-Waterloo Dutchmen Hockey Club The Committee was in receipt of a report from Mr. L. Wiegand dated June 4, 1992 advising of the grant request of the Kitchener-Waterloo Dutchmen Hockey Club for a cash grant in the amount of $500.00 to $1,000.00 for the weekend reunion to be held September 18-19, 1992. Alderman C. Zehr put forward a motion that no action be taken on this grant request and the motion was voted on and lost. On motion by Mayor D. Cardillo it was resolved: "That we approve a cash grant in the amount of $500.00 for the Kitchener-Waterloo Dutchmen Hockey Club Reunion Committee to assist with their weekend Reunion to be held September 18-19, 1992." 7. Cultural Policy Development The Committee agreed to defer consideration of this matter to the meeting to be held on Monday, July 6, 1992. 8. Central Ontario Exhibition - Request for Booth The Committee was in receipt of a letter from Mr. J.G. White dated June 8, 1992 advising that there is still space available for the City of Kitchener to put a display at the Central Ontario Exhibition from July 7-12, 1992. Discussion took place over whether or not it was necessary to have a display and the costs involved if this display needed to be staffed. On motion by Mayor D. Cardillo it was resolved: "That staff arrange for a static display at the Central Ontario Exhibition from July 7-12, 1992." 9. Renaminq of Woodside Pool The Committee was in receipt of a letter from Mr. R. Arnot dated June 2, 1992 and Mr. J. Weber, 528 Victoria Street North, Kitchener, was in attendance to represent the Kitchener Sports Association. Mr. Weber advised that the association will be willing to donate a bronze plaque to be unveiled on July 9, 1992. On motion by Mayor D. Cardillo it was resolved: "That Kitchener City Council support the request of the Kitchener Sports Association to have the municipally owned Woodside Pool renamed to the "Harry Class COMMUNITY SERVICES COMMITTEE - 109 - JUNE 15, 1992 Community Pool". 9. Renaminq of Woodside Pool - cont'd Alderman B. Stortz recommended that Mr. Class be provided with a green jacket with the City crest on it and Mayor D. Cardillo advised that he would look after that. 10. Fencinq - 111 & 115 Charlotte Place The Committee was in receipt of a report from Mr. J. Nelson, Landscape Architect, dated June 5, 1992 advising of the situation which has occurred with the use of a ball diamond which was constructed within 35 ft. of the rear property lines of 111 & 115 Charlotte Place. On motion by Alderman G. Leadston it was resolved: "That without prejudice or precedent, the City of Kitchener enter into an agreement with the owners of 111 and 115 Charlotte Place to pay said homeowners an amount not to exceed $1,137.98; this amount representing 50% of the cost to erect a 4 foot high chain link fence along their rear property lines." 11. World Cup Fi.qure Skatinq The Committee was in receipt of a report from Mr. B. Stanley dated June 10, 1992. On motion by Mayor D. Cardillo it was resolved: "That the Kitchener Memorial Auditorium contract WORLD CUP OF FIGURE SKATING CHAMPIONS for one performance, 2:00 p.m., Sunday, November 15th, 1992 for a fee of $37,500, including sound and lights, payable in U.S. funds to The Touring Artists Group." 12. Hiqh School Football The Committee was in receipt of a report from Mr. B. Stanley dated May 29, 1992 in this regard. On motion by Mayor D. Cardillo it was resolved: "That Council's resolution of November 26, 1990 confining the use of the playing field at Centennial Stadium to soccer, be rescinded, and That the Waterloo County Board of Education and the Waterloo Region Roman Catholic Separate School Board be allowed to schedule a limited number of their high school football games into Centennial Stadium annually, excluding double headers, during the months of September and up to mid October, and further That staff negotiate an agreement with the high school football convenors that addresses use, rental rates and a cancellation policy." 13. 1993 Memorial Cup The Committee was in receipt of a report from Mr. B. Stanley dated June 8, 1992 advising that the O. H.L. governors have now decided to reinstitute the "Super Series Concept". On motion by Mayor D. Cardillo it was resolved: "That the financial support that was approved by the Community Services Committee March 2, 1992, that would have formed part of the Bid package be withdraw, in view of the new process, that was recently adopted by the Ontario Hockey League Governors; and COMMUNITY SERVICES COMMITTEE - 110 - JUNE 15, 1992 13. 1993 Memorial Cup - cont'd That the Ontario Hockey League be made aware, that if they maintain this Super Series process, it will certainly be very difficult to ensure facilities, including accommodation and the Auditorium are available to host a Memorial Cup Tournament in the future, and That the support and encouragement provided by the Community Services Committee to both the Kitchener Rangers Hockey Club officials and to the city staff hereby be acknowledged and greatly appreciated; and further, That the Community Services Committee acknowledge the time and effort put in by the Hockey Club, Parks and Recreation Marketing and Finance Department staff, in developing and preparing the bid." 14. Carriaqe Service - Victoria Park The Committee was in receipt of a report from Mr. R. Arnot dated June 10, 1992 recommending carriage service for Victoria Park. On motion by Alderman M. Wager it was resolved: "That the Mayor and Clerk be authorized to sign a Licence Agreement with Barrie Paul to operate a carriage concession in the designated areas of Victoria Park during 1992; said agreement to be to the satisfaction of the City Solicitor." 15. Revised Tariff of Charqes - Cemeteries The Committee was in receipt of a report from Mr. G. Kett, Manager of Cemeteries, dated June 10, 1992 along with a Tariff of Charges for the cemeteries. On motion by Mayor D. Cardillo it was resolved: "That the Cemeteries Tariff of Charges, as presented to the Community Services Committee on June 16, 1992 be approved, effective July 1, 1992." 16. Cemeteries By-lawChanqes The Committee was in receipt of a report from Mr. G. Kett, Manager of Cemeteries, dated June 10, 1992 recommending changes to the Cemeteries By-law (Chapter 210 of the City of Kitchener Municipal Code). On motion by Alderman C. Zehr it was resolved: "That the revised Cemetery By-laws (Chapter 210 of the City of Kitchener Municipal Code) be approved and that the Manager of Cemeteries be authorized to review the By-laws with the Legal Department to ensure the language is acceptable and further that the Manager of Cemeteries be authorized to file the By-laws with the Ministry of Consumer and Commercial Relations." 17. Use/Sale of Concrete Burial Receptacles The Committee was in receipt of a report from Mr. G. Kett, Manager of Cemeteries, dated June 10, 1992 recommending that further consideration of the use of such receptacles be deferred until the new cemetery site is developed. On motion by Mayor D. Cardillo it was resolved: 18. "That further consideration of the mandatory use of concrete receptacles or the sale of such units by the Cemeteries Division be delayed until the new cemetery site is developed." Grant Request - Mr. D. Mosselman COMMUNITY SERVICES COMMITTEE - 111 - JUNE 15, 1992 The Committee was in receipt of a letter from Mr. D. Mosselman, 85 Scenic Drive, requesting a disability grant from the City of Kitchener. On motion by Mayor D. Cardillo it was resolved: "That a 1992 disability tax grant in the amount of $50.00 be awarded to Mr. D. Mosselman, 85 Scenic Drive." 19. Request for Donation - Waterloo County Board of Education The Committee was in receipt of a letter from the Waterloo County Board of Education requesting a donation towards the "Society for Educational Visits & Exchanges in Canada". On motion by Mayor D. Cardillo it was resolved: "That no action be taken on the request of the Waterloo County Board of Education for a donation to the "Society for Educational Visits and Exchanges in Canada". 20. Information Items The Committee acknowledged receipt of the following for information purposes: a) b) c) Kitchener Musical Society Band Memorial Wall & Walkway, Section P, Woodland Cemetery KMA Complex i) K-W Kennel Club Dog Show Financial Summary ii) Monster Truck Show Financial Summary iii) Monthly Summary May 1992 iv) Thank-you letter, 3 on 3 Inc. 21. Parks & Recreation Advisory Committee The Committee was in receipt of a recommendation from Mr. F. Graham with regards to expanding the term of office of the Parks & Recreation Advisory Committee. On motion by Alderman M. Yantzi it was resolved: "That the term office of the Parks & Recreation Advisory Group be extended to September 30, 1992, pending a report to the Community Services Committee." 22. 805 Victoria Street South The Committee was in receipt of a letter from Alderman C. Weylie advising of her concern over the landscaping at 805 Victoria Street South. Alderman C. Weylie advised the Committee that she wished for them to be cognisant of the situation and that Management Committee would look after this problem. 23. Next Meetinq The next regularly scheduled meeting of the Community Services Committee is scheduled for Monday July 6, 1992, commencing at 1:00 p.m., in Committee Room 4. 24. Adiournment On motion the meeting adjourned at 3:10 p.m. Dianne H. Gilchrist Committee Secretary