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HomeMy WebLinkAboutCommunity Svcs - 1992-05-25CSC\1992-05-25 COMMUNITY SERVICES COMMITTEE MEETING MONDAY MAY 25, 1992 The Community Services Committee met this date under the Chairmanship of Alderman G. Lorentz with the following members present: Mayor D. Cardillo, Alderman T. Galloway, Alderman G. Leadston, Alderman J. Smola, Alderman B. Stortz, Alderman M. Wagner, Alderman C. Weylie, Alderman M. Yantzi and Alderman C. Zehr. Others Present: Messrs. F. Graham, T. McKay, R. Grau, L. Wiegand, R. Arnot, W. Pearce, G. Kett, R. Weber, B. Stanley, Ms. C. Oliver, Ms. B. Aikenhead, Ms. D. Williams, Ms. L. Bamford and Ms. D.H. Gilchrist. This meeting of the Community Services Committee commenced at 1:00 p.m. 1. Minutes On motion by Alderman G. Leadston it was resolved: "That the Minutes of the regular meeting of the Community Services Committee of May 11, 1992, as mailed to the members, be accepted." 2. Deleqation - Administrative Business Career Day Committee Ms. J. Wight of the Waterloo County Board of Education was in attendance to support the grant application of the Administrative Business Career Day Committee. The Committee was in receipt of a report from Mr. L. Wiegand dated May 19, 1992, along with a copy of the grant application. Ms. Wight advised the Committee that the purpose of the Administrative Business Career Day is to tie education and business together to give the students practical experience and expose them to different types of businesses within the community. The format for the day will consist of five seminars, a small trade show and a tour of businesses in the community. The total grant request is $1,600.00 with $800.00 for Auditorium room facility rentals and $800.00 for bus transportation. She advised that buses have to be paid for as this is outside of normal school activities. Discussion took place over the reciprocal agreement between the City and the Waterloo County Board of Education. The question also arose over the use of school buses for transportation. Mr. Arnot advised that the Kitchener Memorial Auditorium is not included in the reciprocal agreement. Discussion then took place over the format of the event. Ms. Wight advised that this is the first time this format is being used and the event is to take place every other year. It was determined that of the $800.00 being requested for the facility rental, only $600.00 is for rental of the facility and the additional $200.00 is required to cover the costs of renting room dividers. Alderman M. Wagner put forward a motion that a grant to cover the facility rental costs be approved. It was his opinion that the transportation costs should be paid for by the Board of Education. However, he recommended that the transportation costs could be covered by the City if the Board would not pay them. Discussion then took place over the Economic Development Department's involvement with education in the community. Mr. T. McKay suggested that this event ties in with the Department's efforts in excellence in education and that there are funds in their budget to cover such things as this. Alderman M. Wagner withdrew his motion. On motion by Alderman C. Zehr it was resolved: "That the Administrative Business Career Day Committee of the Waterloo County Board of Education be permitted use of the Kitchener Memorial Auditorium Complex on November 25, 1992, as part of the reciprocal agreement the City has with the Waterloo COMMUNITY SERVICES COMMITTEE - 101 - MAY 25, 1992 2. Delegation - Administrative Business Career Day Committee - cont'd County Board of Education, on a one time basis only, with the rental fee of $600.00 being waived; and further, That the Administrative Business Career Day Committee be given a cash donation in the amount of $500.00 from the Economic Development Department's budget to support the Administrative Business Career Day on November 25, 1992." 3. Delegation - Victoria Park 100th Birthday Committee Ms. L. Ferguson and Ms. L. O'Krafka appeared on behalf of the Victoria Park 100th Birthday Committee to request a loan in the amount of $4,000.00 from the City of Kitchener in order to assist them in fundraising for the Committee. The intention is to produce T-shirts for sale to earn money for the celebration. Alderman M. Yantzi advised that the Committee is doing a thorough job. When questioned by the Committee, Ms. O'Krafka advised that the Committee would require an interest free loan for a period of six months to a year. On motion by Alderman M. Yantzi it was resolved: "That the Victoria Park 100th Birthday Committee be given an interest free loan in the amount of $4,000.00, to be repaid in no later than one year; and further, That the Victoria Park 100th Birthday Committee report to the Community Services Committee in May, 1993, as to the status of this loan." 4. Delegation - Oktoberfest Inc. The Committee was in receipt of a delegation form advising that Mr. W. Steward of Oktoberfest Inc. would be appearing concerning the billboard sign on King Street East between Rockway Gardens and Rockway Senior Citizens Centre. Staff advised that Mr. Steward was not able to appear and has asked that consideration of this matter be deferred for one month. General discussion took place over the sign. Ms. Weiler of the Kitchener Horticultural Society was in attendance and advised that the sign has not been taken care of and is in a terrible state of repair and could be dangerous and requires removal. The Horticultural Society doesn't want a sign in this location however, if a sign is to be re-located there, the Horticultural Society would want to have some involvement with it. Alderman C. Zehr suggested that the sign should be removed and that the parties involved should continue to work on a sign replacement. On motion by Alderman G. Leadston it was resolved: "That the existing billboard sign, located on King Street East, between Rockway Gardens & Rockway Senior Citizens Centre, be removed; with any future consideration of signage at this location to be co-ordinated with the upcoming Master Plan for Rockway Gardens." 5. Delegation - Repainting and Decorating at Kitchener Memorial Auditorium Mr. D. Palmer of P.B.S.L. Design Consultants appeared and gave a verbal report concerning the repainting and decorating at the Kitchener Memorial Auditorium. He displayed a concept plan and had colours available for the Committee's consideration. On motion by Alderman C. Zehr it was resolved: COMMUNITY SERVICES COMMITTEE - 102 - MAY 25, 1992 5. Deleqation - Repaintinq and Decoratinq at Kitchener Memorial Auditorium - cont'd "That we approve the repainting & decorating of the Kitchener Memorial Auditorium in accordance with the recommendations of the design consultant, as presented to the Community Services Committee on May 25, 1992." 6. Victoria School Community Centre Report The Committee was in receipt of a report from Ms. B. Aikenhead dated May 19, 1992 concerning the Community Centre along with an operating budget for the Centre, information on parking for the Community Centre and a four year plan and construction budget. Ms. J. Hind, Trevor Garwood-Jones Architects, displayed floor plans of the Community Centre which she advised is located in the lowest floor of the school building. Mr. W. Pearce gave a project update and Mr. T. Clancy gave an update on the demolition of buildings for the parking lot. Mr. T. McKay questioned Item No. 3 of the recommendations in Ms. Aikenhead's report suggesting that a Board of Management was not a proper term for this Committee but that it should be called an Advisory Committee. Discussion also took place over the item referred to as "Park Improvement (outdoor facilities)" in the construction budget. The Committee questioned the staffing standard as outlined in Ms. Aikenhead's report and Mr. T. McKay reminded the Committee that the staffing standard had been reported to this Committee some time ago. The Mayor put forward a motion that recommendation No. 3 in Ms. Aikenhead's report be deferred. Alderman B. Stortz recommended that the recommendations in the report could be voted on separately. Mayor D. Cardillo withdrew his previous motion. He moved Items No. 1 & 2 in Ms. Aikenhead's report and Alderman B. Stortz moved Items No. 3 & 4 in the report. Discussion took place over these recommendations and it was suggested that Items No. 1 & 4 should be incorporated into Item No. 3 of the report. The Committee then noted a letter from Mr. G. Todd, President, Victoria Park Neighbourhood Association in which he outlined the concerns of the Neighbourhood Association with respect to the use of this Community Centre and it was felt that with the Advisory Committee to be established, which would include representatives of the Victoria Park Neighbourhood Association, that these concerns could be addressed. Mayor D.V. Cardillo and Alderman B. Stortz withdrew their previous motions. On motion by Mayor D. Cardillo it was resolved: "That the existing funds from the Charles Street Seniors Centre, in addition to $61,343.00 be approved from the Victoria School Community Centre, and further, That the staffing component of the centre shall include a centre supervisor, a full-time secretary, a full-time programmer and a custodian." On motion by Alderman B. Stortz it was resolved: "That an advisory committee composed of: 3 seniors representatives, 2 members of the Victoria Park Neighbourhood Association, one representative of Kitchener Housing Inc., 3 representatives from the Community at Large (one member of Council, one Social Planner and one other), and Parks & Recreation staff liaison; be established immediately; and further, 6. Victoria School Community Centre Report - cont'd COMMUNITY SERVICES COMMITTEE - 103 - MAY 25, 1992 That the functions of the advisory committee shall include: a) the development of policy regarding the blending of the leisure and social direction of the centre, b) the co-operative organization of programs (with assistance from staff if available) to meet the needs of the community, c) the marketing of the development of Victoria School Centre, d) the organization of an annual fundraising campaign to offset operational expenditures, e) to give input regarding community use of the facility, f) to determine the name of the Community Centre, g) to explore the possibility of accommodating a billiard table within the centre." On motion by Mayor D. Cardillo it was resolved: "That the $60,000.00 "Park Improvement (outdoor facilities)" included in the Victoria School Community Centre construction budget, as presented to the Community Services Committee on May 25, 1992, be deferred and referred to the Community Services Committee in the Spring of 1993." 7. Grant Applications The Committee was in receipt of a report from Mr. L. Wiegand dated May 19, 1992 along with copies of grant applications for the K-W Working Centre for the Unemployed and the Stanley Park Community Association. Mayor D. Cardillo questioned how much the green fees are this year and staff advised that they are $20.00. On motion by Mayor D. Cardillo it was resolved: "That a grant to the K-W Working Centre for the Unemployed, to offset the green fees and clubhouse rental for participants in their golf tournament, to be held on September 16, 1992, at the Rockway Golf Club, be approved and that the amount of grant be calculated at the rate of $20.00 per participant, not to exceed a maximum value of $1,500.00." Discussion took place over the request of the Stanley Park Community Association for a grant to cover Canada 125th Birthday Celebrations and it was noted that a resolution was forwarded to City Council at its meeting of May 19, 1992 and was adopted, stating that grant requests for Canada 125th Birthday Celebrations be forwarded to the Mayor and Chief Administrative Officer. On motion by Alderman G. Leadston it was resolved: "That the grant request of the Stanley Park Community Association for a cash grant in the amount of $500.00 for the Stanley Park Community Association Canada Day 125th Birthday Celebration be referred to the Mayor and Chief Administrative Officer, in the keeping with Council's resolution of May 19, 1992." 8. 1993 "Marketing Makes Sense" Provincial Conference The Committee was in receipt of letter from Ms. C. Oliver dated May 20, 1992 recommending that the City support a bid to host the Fall 1993 Provincial Recreation Marketing Conference, along with background information. 8. 1993 Marketing Makes Sense Provincial Conference - cont'd COMMUNITY SERVICES COMMITTEE - 104 - MAY 25, 1992 On motion by Alderman M. Wagner it was resolved: "That we support a bid to host the Fall, 1993 Provincial Recreation Marketing Conference; and, That the cost of $1,500.00 to sponsor a Civic Luncheon for the 1993 Provincial Marketing Conference, should the City be selected as the host city, be included in the 1993 grant requests, and further; That if selected as the 1993 host, Kitchener send representatives to the 1992 conference in Cleveland." 9. Sale of Concrete Burial Receptacles The Committee was distributed with copies of a revised report from Mr. G. Kett, Manager Cemetery Operations dated May 25, 1992 which was to replace the report attached to the agenda. Alderman C. Zehr recommended that consideration of this report be deferred pending discussions between the Manager of Cemeteries and appropriate parties in the bereavement sector. It was agreed that consideration of this report would be deferred to the Committee's meeting of June 15, 1992. 10. Chanqes to Cemeteries Act and Requlations The Committee was in receipt of a report from Mr. G. Kett dated May 20, 1992 recommending revisions to the existing forms, contract and deeds to reflect the revised Cemetery Act and accompanying Regulations. On motion by Mayor D. Cardillo it was resolved: "That the Manager of Cemeteries be authorized to review and revise the existing forms, contracts and deeds to reflect the revised Cemeteries Act and Regulations; and further, That the Manager of Cemeteries prepare a report, to be presented to the Community Services Committee, outlining other changes required to have the cemeteries operate according to the new Act." 11. Information Items The Committee acknowledged receipt of the following for information purposes: a) Victoria Park's 100th Birthday b) Royal Life Savings Society Letter c) 1991 Fee Assistance Summary 12. New Business Mr. F. Graham advised that there would be a D.N.D. meeting on June 11, 1992 at 7:30 p.m. in the Subscribers Lounge. 13. Next Meetinq The next regular meeting of the Community Services Committee is scheduled for Monday June 15, 1992, commencing at 1:00 p.m., in Committee Room 4. 14. Adjournment COMMUNITY SERVICES COMMITTEE - 105 - MAY 25, 1992 On motion the meeting adjourned at 3:00 p.m. Dianne H. Gilchrist Committee Secretary