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HomeMy WebLinkAboutCommunity Svcs - 1992-09-14CSC\1992-09-14 COMMUNITY SERVICES COMMITTEE MEETING MONDAY SEPTEMBER 14, 1992 The Community Services Committee met this date under the Chairmanship of Alderman G. Lorentz with all members present. Others Present: Messrs. F. Graham, R.W. Pritchard, R. Arnot, B. Stanley, T. Clancy, G. Nixon, L. Wiegand, R. Weber, J. Gazzola, K. Baulk, Ms. J. Koppeser, Ms. C. Oliver, Ms. L. Bamford, Ms. B. Spry and Ms. D.H. Gilchrist. This meeting of the Community Services Committee commenced at 1:05 p.m. 1. Minutes On motion by Alderman C. Weylie it was resolved: "That the Minutes of the regular meeting of the Community Services Committee of August 10, 1992, as mailed to the members, be accepted." 2. Delegation - Kitchener Dutchmen Jr. "B" Hockey Club Mr. P. Collins of the hockey club was in attendance and the Committee was in receipt of a memo from Mr. B. Stanley dated September 8, 1992 along with background information from the hockey club. Mr. Collins addressed the Committee giving a brief history of the hockey club advising that for the last four years, it has been a private non-profit organization. Last year, the hockey club presented a three year marketing plan to the Community Services Committee and today he is here to update that plan. Mr. Collins stated that the team has paid every bill they had for the 1990-91 season, the only remaining debt being that to the City for ice rental. The team is in the process of getting a Bingo Licence which will help make the team self-sufficient. He advised the Committee that the hockey club is looking for a grant to cover some of the expenses or the City's blessing for a Bingo Licence to help pay the debt. Mr. R.W. Pritchard addressed the Committee advising that he had spoken with the Ministry and it is questionable if the hockey club can obtain a Bingo Licence. There are rumours that the Provincial Policy will be changed but no definite information in this regard has been provided to Municipalities. If the policy does change, then the hockey club would be able to get a licence. Mr. Collins stated that the O.H.A. has advised the hockey club that they have been approved for a Bingo Licence. When questioned by the Committee, Mr. Pritchard advised that the Province would be the issuing body with approval required from Council. Alderman G. Leadston suggested that Council could give approval to a Bingo Licence, subject to the hockey club meeting all Provincial requirements. Discussion then took place over the financial statements provided to the Committee and Alderman C. Zehr requested that the Committee be provided with an up-to-date financial statement. The discussion then moved to the Kitchener Rangers and whether they should again be approached to help finance the Jr. "B" club. Alderman T. Galloway declared a conflict of interest as he is employed by the Kitchener Rangers and did not participate in any discussion or voting on this matter. Alderman G. Leadston suggested that the Dutchmen may very well require a $10,000.00 grant every year which, in his opinion, is not a big expense for the City to commit to. Delegation - Kitchener Dutchmen Jr. "B" Hockey Club - cont'd COMMUNITY SERVICES COMMITTEE - 123 - SEPTEMBER 14, 1992 On motion by Alderman G. Leadston it was resolved: "That subject to all the necessary approvals being received from the Province, the City of Kitchener has no objection to the Kitchener Dutchmen Jr. "B" Hockey Club obtaining a Bingo Lottery Licence, and further; That a decision on the grant request of the Kitchener Dutchmen Jr. "B" Hockey Club be deferred to the Community Services Committee meeting of October 5, 1992, subject to discussions between staff and the Hockey Club as to how their current debt will be repaid and to receiving an up-to-date financial statement from the Hockey Club." 3. Delegation - Storm Damage Information Mr. J. Ball, 36 Springdale Drive, Kitchener was in attendance to request that the City clean up approximately 12 damaged trees owned by the City still located in his back yard as a result of the storm which took place in June of this year. He stated that Parks and Recreation staff advised him that the trees would not be cleaned up until the winter. Mr. Clancy addressed the Committee advising that Mr. M. Mahaffey will give a slide presentation in this regard and the Committee was referred to Mr. T. Clancy's memo of September 9, 1992. Mr. Mahaffey gave the slide presentation advising that it had taken crews 6 to 8 weeks to clean up the damage caused by the storm and that most of the hazardous material has been taken away. Mr. Mahaffey stated that there is extensive damage behind Mr. Bali's house. Mr. Ball stated that his main concern is the delay to the winter for the clean up. He wants the City trees cleaned up now so that he can clean up his own property. Discussions took place over whether or not the City's insurance company would pay for the clean up and how much the deductible would be. Mr. J. Gazzola advised that it was his understanding that there is a $5,000.00 deductible per event and anything beyond this would be covered by the insurance company. Discussion then took place as to whether or not a private contractor could be hired to do the clean up and have it covered under the City's insurance. It was generally agreed that a decision on this matter would be deferred to the Council meeting of Monday September 21, 1992 and Mr. Gazzola was instructed to have information on the insurance coverage in time for the Council meeting. Mr. T. Clancy advised that he would try and find a private contractor who would do the clean up of the property. Alderman J. Smola gave his thanks to Parks and Recreation staff for the excellent job that they have done in cleaning up the storm damage in the Bridgeport area. 4. Delegation - Track and Field Mr. Richard Hughson, R.R. #1, St. Agatha, was in attendance to present the views of the Waterloo Regional Associated Track and Field Club with respect to the agreement being worked on between the Cities of Kitchener and Waterloo and the Track and Field Community. He provided the Committee members with copies of the letter from Ms. M. Schlegel, President of the Waterloo Region Associated Track and Field Club and read the letter aloud. Mr. Hughson also referred to an article in Athletics, September, 1992 concerning the Barcelona Olympics. A brief discussion took place on this matter and Alderman G. Lorentz requested of Mr. R. Arnot provide an update on this matter for the Council meeting of Monday September 21, 1992. On motion by Alderman M. Wagner it was resolved: 4. Delegation - Track and Field - cont'd COMMUNITY SERVICES COMMITTEE - 124 - SEPTEMBER 14, 1992 "That the report of the Waterloo Regional Associated Track and Field Club, as presented to the Community Services Committee on September 14, 1992, be accepted for information purposes, and further; That Parks & Recreation staff report to the Community Services Committee in this regard, as soon as is practical." 5. Grant Application - Twin City Square Dancers The Committee was in receipt of a memo from Mr. L. Wiegand, dated September 8, 1992, along with a grant application and background material from the Twin City Square Dancers. On motion by Alderman C. Zehr it was resolved: "That no action be taken on the request of the Twin City Square Dancers for an in- kind facility grant in the amount of $108.50 for their use of the Victoria Park Pavilion on September 11, 1992." 6. Purchase of Kitchener-Wilmot Hydro Surplus Lands The Committee was in receipt of a memo from Mr. P. Wetherup, dated June 25, 1992. Mr. F.S. Graham advised that the only amendment being requested to the recommendations contained in Mr. Wetherup's memo was that the decommissioning reports be provided by the Kitchener-Wilmot Hydro, to the City's satisfaction. Discussion took place over the two parcels of land to be acquired and Alderman B. Stortz requested that there be two recommendations, one for each parcel of land. On motion by Alderman B. Stortz it was resolved: "That subject to receiving a decommissioning report from the Kitchener Wilmot Hydro, to the satisfaction of the City of Kitchener, the City of Kitchener acquire from the Kitchener Wilmot Hydro 79 Joseph Street, opposite Gaukel Street, including the building, being approximately 74 ft. by 92 ft., for the sum of $59,591.39, which shall be charged to the Park Trust Fund Account, and further; That the Mayor and Clerk be authorized to execute any documentation associated with the purchase." On motion by Alderman B. Stortz it was resolved: "That subject to receiving a decommissioning report from the Kitchener Wilmot Hydro, to the satisfaction of the City of Kitchener, the City of Kitchener acquire from the Kitchener Wilmot Hydro lands at the corner of Lancaster Street and Breithaupt Street, being approximately 40 ft. by 40 ft., for the sum of $2,035.22, which shall be charged to the Park Trust Fund Account, and further; That the Mayor and Clerk by authorized to execute any documentation associated with this purchase." 7. 1993 Fees and Charqes - Parks & Recreation Department The Committee was in receipt of a letter from Mr. F.S. Graham dated September 9, 1992 concerning Fees and Charges, Kitchener Farmer's Market/Public Use of City Facilities. In addition to the memo, there was a schedule of proposed Fees and Charges for 1993. 7. 1993 Fees and Charqes - Parks & Recreation Department - cont'd COMMUNITY SERVICES COMMITTEE - 125 - SEPTEMBER 14, 1992 Mr. Graham pointed out his concerns over the Market Hall rental advising that adopting the proposed fees would make the costs of the Market Hall beyond the reach of many people and associations. If these groups don't receive support from the City for their use of the hall, we may lose an opportunity for volunteers in the community. Alderman J. Ziegler raised the issue as to why the seniors' age is at 55 and not 60 or 65. Alderman M. Yantzi recommended that the Fees and Charges for the Market Hall rental not be approved at this time. He stated that a multi use building has its costs and that the whole marketing approach to the Hall should be reviewed. Mr. J. Gazzola pointed out to the Committee that the prices being proposed at this time only cover the costs for the use of the facility. Perhaps the problem is really with the grants and not with the charges for the Hall. Mr. F. Graham pointed out that his concern is with charitable organizations and service organizations who need a hall. On motion by Alderman C. Zehr it was resolved: "That the 1993 Fees and Charges for the Parks & Recreation Department, as presented to the Community Services Committee on September 14, 1992 be approved, save and except for the Licensed Rates for the Farmer's Market Hall Rental, and further; That Parks & Recreation Department staff provide further information to City Council, at its meeting of September 21 1992, concerning Licensed Rates for the Farmer's Market Hall Rental." 8. Athletic Awards Banquet The Committee was in receipt of a report and recommendations from Messrs. J. Cooper and R. Wyatt, dated June 4, 1992, and a covering letter from Mr. R. Arnot, dated July 31, 1992. Discussion took place over the cost reduction measures proposed in the report and Mayor D. Cardillo advised of his concern that adult athletes would not be recognized if all these cost reduction measures were approved. He stated that it was his opinion that adult athletes should be recognized. On motion by Mayor D. Cardillo it was resolved: "That the City of Kitchener host the Annual Athletic Awards Banquet in 1993 with a format similar to that of 1992, being a catered sit down meal, and That the banquet be held in February, 1993 in order to best accommodate the majority of athletes eligible to attend, and That the 1992 approved budget figure of $9,000.00 plus any allowable percentage increases be budgeted for the 1993 banquet, and That staff implement the cost reduction measure presented to the Community Services Committee on September 14, 1992, save and except that adult athletes will be recognized, and further; That the "Criteria" contained in Policy No. 1-40 be amended (a) to include all members of a Kitchener sport organization regardless of member residency and (b) not include University, Community College or High School teams or athletes." 9. Alcohol Management Policy The Committee was in receipt of a memo from Mr. R. Weber, dated September 4, 1992, in this regard. 9. Alcohol Management Policy - cont'd COMMUNITY SERVICES COMMITTEE - 126 - SEPTEMBER 14, 1992 On motion by Alderman B. Stortz it was resolved: "That we approve the establishment of a Committee to develop an Alcohol Management Policy for the City of Kitchener, and further; That Alderman B. Stortz be appointed a member of this Committee." 10. Victoria Park - Peace Grove The Committee was in receipt of a report from Mr. G. Nixon, dated September 9, 1992, and Ms. J. Dean was in attendance and provided a concept plan of the proposed Peace Grove to be located in Victoria Park. Ms. Dean advised that there will be a "Peace for Parks" dedication across Canada on October 8, 1992 and it is proposed that the City would locate 12 trees in the Peace Grove native to all provinces and territories in Canada. Discussions took place over where the money would come from for this project, as it is not a budgeted item and Mr. G. Nixon advised that there will be two trees planted this fall in time for the dedication on October 8, 1992 which will be paid for from the tree planting account. The rest of the works would be completed in 1993 and will be budgeted in the Capital Forecast for Special Projects. Discussion took place over whether or not Victoria Park was the most appropriate location for the Peace Park and Alderman G. Leadston and Alderman M. Wagner both suggested that a Peace Park could be incorporated in another park anywhere in the City. On motion by Alderman B. Stortz it was resolved: "That we approve the concept of establishing a "Peace Grove" in Victoria Park, as presented to the Community Services Committee on September 14, 1992, with two trees to be planted on October 8, 1992 and the remaining works to be completed in 1993 with funds to be provided in the 1993 budget." 12. Helicopter Fliqhts The Committee was in receipt of a memo from Mr. R. Grau, dated September 8, 1992, advising of the request of the Mid-Western Travel and Tourism Expo to operate helicopter flights from Centennial Stadium/Jack Couch Ball Park in conjunction with their show. On motion by Mayor D. Cardillo it was resolved: "That we authorize the organizers of the Mid-Western Ontario Travel and Tourism Expo to operate helicopter flights from Centennial Stadium/Jack Couch Ball Park in conjunction with their show to be held October 2-4, 1992." 13. Donation Request - A.P.E.O. Student Conference The Committee was in receipt of a letter from the A.P.E.O. Student Conference, requesting a donation towards the cost of hosting their conference from October 1-4, 1992 in Guelph. On motion by Alderman C. Zehr it was resolved: "That no action be taken on the request of the A.P.E.O. Student Conference for a financial contribution toward their 1992 conference to be held in Guelph from October 1-4, 1992." 14. Information Items The Committee acknowledged receipt of the following reports for information purposes. (a) Effect of weather conditions on municipal golf courses (b) Wilson Arena - structural problems COMMUNITY SERVICES COMMITTEE 15. New Business - 127 - SEPTEMBER 14, 1992 Discussion took place over the new portrait of Queen Elizabeth located in the Kitchener Memorial Auditorium and it was agreed that the portrait should be removed and the space left empty for the time being. 16. Next Meetinq The next regular meeting of the Community Services Committee is scheduled for Monday October 5, 1992, at 1:00 p.m, in Committee Room 4. 17. Adjournment On motion the meeting adjourned at 2:50 p.m. Dianne H. Gilchrist Committee Secretary