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HomeMy WebLinkAboutCommunity Svcs - 1992-07-06CSC\1992-07-06 COMMUNITY SERVICES COMMITTEE MEETING MONDAY JULY 6, 1992 The Community Services Committee met this date under the Chairmanship of Alderman G. Lorentz with all members present. Others Present: Messrs. F. Graham, T. McKay, T. Clancy, R. Arnot, G. Kett, F. Clement, J. Gazzola, B. Stanley, P. Wetherup, Ms. G. Holstead and Ms. D.H. Gilchrist. This meeting of the Community Services Committee commenced at 1:05 p.m. 1. Minutes On motion by Alderman C. Weylie it was resolved: "That the Minutes of the regular meeting of the Community Services Committee of June 15, 1992, as mailed to the members, be accepted." 2. Deleqation - Kitchener-Waterloo Symphony Youth Orchestra Mr. D. Dudycha, Chairman, Kitchener-Waterloo Symphony Youth Orchestra appeared to support the grant request of the K-W Symphony Youth Orchestra for $2,000.00 to assist with travelling expenses to Aberdeen, Scotland, from August 5 - 15, 1992. The Committee was in receipt of a memo from Mr. L. Wiegand, dated June 29, 1992, along with the grant application and background material. Mr. Dudycha explained the request advising that the total budget for this trip is $124,000.00 and that the Kitchener-Waterloo Symphony Association will cover the deficit on the understanding that the deficit will be repaid to them in time. Further Mr. Dudycha advised that they currently have $110,000.00 in hand for this trip. Alderman B. Stortz put forward a motion that the grant request of $2,000.00 be approved. Discussion took place over the notations in the grant application that the City of Waterloo and the Region have been approached for similar funding. Mr. Dudycha advised that they have been approached but these grant requests have not yet been approved. The Mayor put forward an amendment to the motion that a grant in the amount of $1,500.00 be approved. Upon questioning by the Committee, Mr. Dudycha advised that the players in the orchestra are between 15 and 23 years of age with the average age being 19 and that the majority have been with the orchestra at least 2 years, the majority of whom will stay for 1 or 2 more years. The amendment put forward by Mayor D.V. Cardillo that a grant in the amount of $1,500.00 be approved was voted on and lost. On motion by Alderman B. Stortz it was resolved: "That a cash grant in the amount of $2,000.00 be approved for the Kitchener-Waterloo Symphony Youth Orchestra to assist with their travel expenses to Aberdeen, Scotland from August 5 - 15, 1992." 3. Deleqation - Waterloo County Life Underwriters Association At the request of staff, the Committee agreed to defer consideration of this grant application to the meeting of Monday August 10, 1992. 4. Deleqation - Woodside Cemetery - Monument Mr. M. Skrzek appeared before the Committee in support of a request of Mrs. Bartman to install a marble monument at Woodside Cemetery rather than the granite monument required. The COMMUNITY SERVICES COMMITTEE - 113 - JULY 6, 1992 Committee was in receipt of a letter from Mr. Skrzek explaining the situation. 4. Deleqation - Woodside Cemetery - Monument - cont'd Mr. G. Kett, Manager of Cemeteries, addressed the Committee advising that only granite monuments have been permitted in the cemetery since approximately 1910. Further, this will be a flat stone and the weather would be hard on a monument made of marble. Mr. Kett outlined some costs involved in purchasing a granite monument. On motion by Alderman C. Weylie it was resolved: "That Mrs. Bartman be permitted to install a marble monument at the grave of her husband, Bronislaw Bartman, in Woodside Cemetery." 5. Oktoberfest Parade Float Ms. G. Holstead was in attendance and displayed a miniature of the proposed parade float. The Committee was in receipt of a report from Ms. Holstead recommending the purchase of the parade float from "Out of the Woods" and outlining proposed costs for the purchase, maintenance and entry fees for the float. Mrs. S. Herringer, of Out of the Woods, was also in attendance. It was explained to the Committee that the City's tractor and generator proposed to be supplied for the purpose of the parade float, would not be useable for any other purpose over the 3 year period of the float. Discussion took place over the dollar figures listed in the report and it was determined that the actual cost of the parade float plus maintenance plus entry fees and volunteer recognition along with the costs to the City for the tractor and generator would be in excess of the figures as outlined in the report. It was agreed that due to time constraints, this matter should come before Council at its meeting of July 13, 1992. On motion by Alderman C. Zehr it was resolved: "That Ms. G. Holstead work with Finance Department staff to determine the exact cost of the City of Kitchener Parade Float, to be considered by City Council on July 13, 1992." 6. Motz Park Hydro Sub-Station The Committee was in receipt of a report from Mr. F.S. Graham dated June 29, 1992 and Mr. R. Cherry of the Kitchener-Wilmot Hydro was in attendance to answer any questions the Committee might have in this regard. Mr. Cherry advised the Committee that this land exchange was agreeable to the Kitchener-Wilmot Hydro provided that the Region will allow access off Fairway Road, a favourable environmental assessment and Ministry of Transportation approval depending on what happens with Highway 8. On motion by Mayor G. Leadston it was resolved: "That the Mayor and Clerk be authorized to execute an agreement with the Hydro Electric Commission of Kitchener-Wilmot for the exchange of lands within the area of Motz Park for the purposes of a future hydro sub-station and maximizing open space within the park." 7. T92-27 Pumpers/VVater Tower The Committee was in receipt of a report from Mr. F.J. Clement dated June 19, 1992 recommending the awarding of this tender to Resqtech Systems Inc. of Woodstock, Ontario. Fire Chief, J. Hancock, showed a video of the proposed Pumpers/Water Tower for the Committee's benefit. The Committee was advised that a transfer of $118,000.00 out of the Capital Contingency Fund should also be included in the resolution. COMMUNITY SERVICES COMMITTEE - 114 - JULY 6, 1992 7. T92-27 Pumpers/VVater Tower - cont'd On motion by Mayor D. Cardillo it was resolved: "That tender T92-27, Pumpers/Water Tower, be awarded to Resqtech Systems Inc., Woodstock, Ontario at their tender price of $1,256,000.00 plus G.S.T., and further, That $118,000.00 be transferred from the Capital Contingency Fund." 8. Future Cemetery Site Mr. R. Hilton of Hilton-Foster Landscape Architect Ltd. and Mr. G. Leveck of Paragon Engineering were in attendance and the Committee was in receipt of a memo from Mr. G. Kett dated June 30, 1992. Mr. Hilton displayed conceptual plans for the cemetery showing the phases 1 and 2 for this site. Mr. Hilton advised that his firm was retained in 1991 to evaluate the original master plan and reassess the plan. He advised that the plan maintains a naturalized area, storm water management and a water feature. He advised that the estimated cost of phase 1 of the cemetery would be $1,271,500.00. Staff advised that their estimate is $1,214,000.00 and it is anticipated that the cemetery will provide 20 to 30 years of use. On motion by Mayor D. Cardillo it was resolved: "That the working name of the future cemetery site be approved as "Trillium Woods Cemetery", and That the revised Site Master Plan as presented by Hilton-Foster Ltd. be approved, and That the detailed site development plans as presented by Hilton-Foster Ltd. be approved, and That the Manager of Cemeteries be authorized to meet with Public Works and Parks & Recreation staff in order to ascertain what portions of the construction of Phase 1 can be accommodated under the 1992-93 Winter Works Program and what the associated costs of such work would be, and further That the Manager of Cemeteries be authorized to review detailed site plans for Phase 1 with other City staff in order to determine anticipated development costs and prepare a report which compares construction costs relative to current funding for this project, to be presented to the Community Services Committee by September, 1992." 9. Cemetery By-laws The Committee was in receipt of a report from Mr. G. Kett dated June 23, 1992 in this regard. On motion by Mayor D. Cardillo it was resolved: "That the contents of the proposed Cemetery By-law be approved, and further That the City Solicitor be instructed to prepare the necessary by-law for presentation to City Council at a future meeting." 10. Purchase of Kitchener-Wilmot Hydro Surplus Lands Mr. T. McKay advised that this item is premature and should be deferred to the August meeting. The Committee agreed that consideration of this matter would take place at the Community Services Committee meeting of August 10, 1992. 11. K-WCyclin.q Committee COMMUNITY SERVICES COMMITTEE - 115 - JULY 6, 1992 The Committee was in receipt of a letter from Mr. G. Sosnoski dated June 29, 1992 containing motions from the K-W Cycling Committee. Alderman M. Wagner advised that the first portion of the resolution is primarily for information purposes and in the second portion the Committee wants the Solicitors from both municipalities to look into this matter and, if feasible, to bring back by-laws to the Councils of the City of Kitchener and the City of Waterloo. On motion by Mayor M. Wagner it was resolved: "That a resolution be forwarded to the Provincial Government requesting the enacting of legislation to make helmets for cyclists mandatory, and that copies be sent to all municipalities in Ontario having a population greater than 50,000 for their endorsement; and further That in conjunction with the Waterloo Regional Police, the City Solicitors of both Kitchener and Waterloo jointly investigate the feasibility of enacting municipal by-laws to require the mandatory use of helmets by cyclists." 12. World Hockey Challenge Tournament- 1994 The Committee was in receipt of a memo from Mr. B. Stanley dated June 29, 1992 recommending that the City enter into a joint bid to host the 1993-94 Under 17 International Invitational Tournament. The Committee was advised that the tournament is a 10 team competition composed of 5 Canadian Regional teams and 1 team from each of the U.S., Finland, Sweden, Czechoslovakia, and Russia. The competing teams all arrive December 26, 1993 and depart on January 6, 1994. Discussion took place over the spin offs benefits and Mr. Stanley relayed the spin offs benefits to the City of Sudbury when it was held there. On motion by Alderman M. Wagner it was resolved: "That we support the joint Ontario Hockey Association/City of Kitchener/Mid-Western Junior "B" Hockey League bid to host the 1993-94 Under 17 International Invitational Tournament, and further That up to $10,000.00 be appropriated in the 1993 budget to help offset the cost of transporting the team to and from the Auditorium for practices and to their games in Kitchener-Waterloo and a contribution towards the cost of a welcome banquet, with a maximum of $2,000.00 of the $10,000.00 being contributed to the welcome banquet." 13. Information Items The Committee acknowledged receipt of the following for information purposes: a) b) c) d) Seniors programs Kitchener minor soccer "shorts" Hydro corridor planting KMA Complex i) Thank you letter from Reid-MacGregor Exhibition ii) Kitchener Kickers Soccer Club iii) Best of the Wild West - Financial Summary iv) Seniors Showcase - Financial Summary Concerning the Kitchener Kickers, Alderman B. Stortz advised that Mr. Fahel had voluntary paid the $3,000.00. 14. Wind Damage in Bridgeport Memorial Cemetery and Former Municipal Building COMMUNITY SERVICES COMMITTEE - 116 - JULY 6, 1992 Mr. G. Kett provided the Committee with a verbal report outlining the extent of the damage in Bridgeport from the storm. Mr. Kett provided photographs of the damage advising that the clean up costs had been approximately $15,000.00, not including the replacement of approximately 20 trees. Further he stated that the Thompson Ball Field damage was approximately $50,000.00. 15. Section"P" Memorial Wall Mr. G. Kett gave a brief report on the Spruce Grow Garden displaying a plan showing the number of lots. He advised that the total cost is $35,000.00 which had been approved in the Capital Forecast and that the City should be able to recover $60,000.00 plus an additional $60,000.00 for perpetual care. 16. Next Meetinq The next regularly scheduled meeting of the Community Services Committee will be held on Monday August 10, 1992, in the Memorial Room at the Kitchener Memorial Auditorium, commencing at 1:00 p.m.. The meeting will be followed by a tour of the Auditorium. 17. Adjournment On motion the meeting adjourned at 3:15 p.m. Dianne H. Gilchrist Committee Secretary