HomeMy WebLinkAboutFIN-19-070 - T19-126 One (1) Triple Combination Fire PumperREPORT TO:Committee of the Whole
DATE OF MEETING:2019-09-23
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Polina Semenov,Procurement Specialist519-741-2200 ext. 7037
WARD (S) INVOLVED:N/A
DATE OF REPORT:2019-09-04
REPORT NO.:FIN-19-070
SUBJECT:T19-126One (1) Triple Combination Fire Pumper
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RECOMMENDATION:
That Tender T19-126 One (1) Triple Combination Fire Pumper, be awarded to Metz Fire &
Rescue,Guelph, Ontario, at their tendered price in US dollars of $682,529.79, plus H.S.T.
of $88,728.87, for a total of $771,258.66 USD.
BACKGROUND:
This fire pumper will replace unit 4535 asapproved for replacement in the 2020 Fire Department
Fleet Capital Forecast.After assessment, unit4535was deemed too costly to operate and
maintain. Itdoes not have the safety features that are present in modern day apparatus such as
airbags, stability control and rollover protection. The unit being replaced will be12 years old with
12 year life cycleand has reached its expected life cycle for fire operations.
Production time for atriple combination fire pumper is approximately twelve (12) months.
Expected delivery of this unit is late 2020.
REPORT:
Tenders were advertised publicly on the City of Kitchenerwebsite. Documents were downloaded
by five(5) interested parties and by the closing date of Friday August 16, 2019,three (3) tenders
had beenreceived.
The following tenders were received:
Bid Price
Metz Fire & Rescue Guelph ON$ 771,258.66 USD *
Resqtech Systems Inc. Woodstock ON$ 836,200.00 USD
Commercial Emergency Equipment DeltaBC$ 888,178.87 USD
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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Tender pricing was requested in US dollars in order to obtain competitive bids without additional
margins being added to account for currency fluctuations between order placement and date of
delivery.
The tender was reviewed by R. Gilmore, Deputy Fire Chief and D. Coghlin, Master Mechanic-
Firefighter, who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project and the upset limit is within
the funding available (B) for this project. Funding for this project is included within the approved
capital budget. The estimated surplus (D)will remain in the account as it will fluctuate depending
on the exchange rate at time of delivery. It will be used to fund future vehicles and equipment.
T19-126
Fire Pumper Truck Replacement
Estimated Cost for this tender
Tender T19-126 costs, including HST in US Dollars771,258.66
Exchange Rate at August 26th, 2019 1.33
Tender T19-126 costs, including HST converted to Cdn Dollars1,025,774.02
less: HST rebate(102,032.70)
Net Cost Being Awarded923,741.32 A
Add: Projected Costs for Equipment to Outfit the Vehicle140,000.00
Less: Projected disposal value on old pumper(37,000.00)
Total Estimated Cost $1,026,741.32 C
Budget for this tender
Fire Fleet Capital Account1,062,000.00
Total Budget$1,062,000.00 B
Estimated Surplus/(Deficit) (B -C)$ 35,258.68 D
*This tender is in US Dollars and has been converted to Cdn using the Aug 26th, 2019 exchange
rate of 1.33.
The actual exchange rate will be based on thedelivery date of the truck in so this is just an
estimate.
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COMMUNITY ENGAGEMENT:
INFORM advance of the
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER: (OPTIONAL HEADING)
Not applicable
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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